I have master degree Master of Business Administration (MBA). I possess HR & Operations background with over 12 years of experience with different organizations with strong record of leadership and committed to contribute towards the growth and development of a dynamic organization and work in challenging environment where opportunities to grow both personally and professionally are ample and where I can utilize my knowledge, skills and integrated experience effectively and efficiently. Previously has worked with NDMC, VSWO, VRDO/PSDF, CRCP & IRDO. I have managed different donor funded project like Embassy of Japan, UNDP, World Bank, Election Commission, SPDC, TVO, UKAID & USAID/World Vision. I strongly believe that I can add great value to the organization with my leadership and managerial skills, analytical and problem solving approach, supplemented with my interpersonal skills. Want to hear back from you, as I am very enthusiastic about this opportunity which will be a healthy experience in broadening the boundaries of my knowledge and vision.
Supervise day-to-day office operations and manage administrative office staff to ensure that operations are performed in a seamless manner.
Administering facility logistics to ensure office is stocked with necessary supplies, and all equipment is working and properly maintained.
Ensure the inventory management of office.
Negotiate cost-effective deals with vendors.
Developing, implementing, and improving administrative systems and procedures.
Formulate Admin & Procurement policies
Office repair and maintenance Management (when required)
Arranging and organizing official functions, workshops, trainings , conferences and seminar (when required)
Processing of invoices related to Admin/HR
Ensure office equipment are properly functioning
Collect requisitions of supplies from Research Fellows (RF’s) on monthly basis.
Preparation of MOU’s, vendor agreement/contract, work order & Purchase Order.
Prepare Admin Policy
Formulate the HR policies & ensure implementation
Preparation of JDs
Advertising the project jobs
Recruiting process for hiring the new staff, long listing and short listing of candidates
Preparation of contract, extension addendum, termination letters and experience certificates.
Orientation of newly hired staff
Maintain and update employee personnel files according to check list
Maintain HR data base (employee all detail and record)
Maintain timesheets & leave data base
Provide counselling on policies and procedures to staff.
Provide details for month payroll (New employee addition, leave deduction, increments, if any employee resign) to HR Islamabad for salary processing.
Manages employee’s performance evaluations and updating of contracts on the basis of evaluation in consultation with Management.
Maintain & update staff list monthly.
Exit interviews to facilitating staff clearance towards the end of project and maintaining a record of all relevant documents.
Creation of a system for assessing the effectiveness of employees (performance, competence), coordination and monitoring of regular assessments and employee development.
Prepare Key Performance Indicator (KPI) for employees and ensure employees' performances are measured.
I was responsible to maintain administrative and HR file related to BISP project and procedure of NDMC. Responsible to maintain administrative & HR management systems and procedures as per your requirement of NGO. To visit the follow up and admission campaign in all district of AJK. To visit vocational training centers to check the supplies of course requirement. Coordinate admissions, exam, check attendance, submit invoices and review monthly reports with NDMC head office. Maintain inventory records of office supplies and equipment for centers. Prepare the HR personal files with complete checklist and documentation, scanning of all files and update staff information sheet. Communicate hotel regarding accommodation and other logistic arrangements. Prepare payment voucher with supporting document and to submit head office for payment through cheque to all vendor.
I have been working with VSWO as HR & Admin Officer. During my career with VSWO, I have handle different project like GGP Unit-Embassy of Japan, UNDP, Election Commission, SPDC, TVO & P& DD Govt. Quetta/ World Bank etc.
My responsibilities include but not limited to;
· Taking care of all hiring’s
· Taking initial HR interviews and conducting interviews with managers.
· Providing orientations to new hires.
· Creating HR files for all employees and keep all documents updated.
· Time Attendance daily and monthly emails and compliance.
· Leaves daily updating and reporting on weekly and monthly basis.
· Taking care all HR and Admin related emails and daily issues.
· Making sure HR policy compliance.
· Birthdays for VSWO Employees.
· Attending career Expo events.
· Medical claims verifications.
· Probation completion reports for new employees.
· Taking care of office cleaning activities on daily basis.
· Sports day and Annual dinner events.
· Preparation of Purchase Request, event budget sheet with consultation of project team.
· Provide assistance in procuring routine supplies and goods/services as and when required
· Processing invoices/bills by arranging supporting documents for payments to hotels, guesthouses, and airline tickets.
· Arrangements of Vehicle for field trip, Air Travel for staff, Accommodations for Staff
I was responsible to develop administrative procedures, marketing campaigns for admissions, prepare press release, recruitment of new staff for PSDF and maintain filing system to ensure proper record keeping., submit invoice to PSDF on monthly basis as per requirement of UKAID, prepare and submit monthly, quarterly and annual reports to PSDF. Conduct examination after complete the course with the coordination of Punjab Board of Technical Education-Lahore. Organize certificate distribution ceremony; maintain inventory records of vocational training center. Provide assistance in procuring routine supplies and goods/services as and when required. Processing invoices/ bills by arranging supporting documents for payments of vendors.
About 2 months worked as assistant to manager admissions
I was responsible the following projects of CRCP:
I) Name of the Project: Gender-Aware Beneficiary Assessment [(GABA)/GRBI /UNDP] in District Gujrat, Rajanpur and Jacobabad
Description: The GRBI is a joint effort of the Ministry of Finance and United Nations Development Program (UNDP), Pakistan. Its basic objective is to develop understanding and skills to prepare, review and analyze budgets using a gender lens and promote policy and resource allocation with a gender prospective. GABA covered three social sector namely education, health and population.
. Development of Questionnaire (English /Urdu)
. Pre-testing of Questionnaire
. Focus Group Discussions (FGDs) and Clint Exit Interviews for Education, Health and Population for females in district Gujrat
. Developed Instruction Manuals for enumerators and supervisors
. Conduct training of enumerators
. Performed editing, coding and data entry of questionnaires
II) Name of the Project: Promoting Informed Consumer choices in Energy Home Appliances in South Asia
Description: This project was implemented in partnership with Voluntary Organization in Interest of Consumer Education (VOICE), under the South Asia Regional Initiative for Energy (SARI/Energy) program, which is managed by the Winrock International. The aim was to promote labeled, safe, and energy efficient home appliances through creating environment for informed consumer choices in purchase and use of energy appliances and facilitating the supply side to become more responsive to the consumer needs.
. Development of Questionnaire
. Conduct the market survey of 500 retailers of 5 electric products: Fluorescent Lamps, Electric Fans, Ballasts, Refrigerators and Air conditioners in Islamabad and Lahore.
. To collect information about market presence of various brands, popularity, prices, labeling and availability.
. Coordinated training of enumerators
. Performed editing, coding and data entry of questionnaires, Processing, Analysis and Report Writing
III) Name of the Project: Guidelines for Safe Drinking Water
Description: The aim of this project was to develop guidelines for standardizing the community practices for safe drinking water and sanitation in Pakistan, in line with WHO recommendations, which would be applicable in urban as well as rural settings across the country.
. Conduct survey to assess the conditions of safe drinking water and sanitation practices from all over the Pakistan.
. Development of Questionnaire
IV) Name of the Project: Consumer Financing and Legal Financial Rights of Citizens: The Missing Links in Regulatory Framework in Pakistan
Description: The Whitepaper is developed on consumer financing from a consumer perspective with the financial support of the Asian Foundation. It envisaged presenting an objective and fair mapping of the public concerns and regulatory weaknesses related to consumer financing and insurance services in Pakistan. More importantly, the Whitepaper would prescribe solutions to address the missing links in regulation and consumer education so that the legally enforceable financial rights of the citizens could be promoted and protected
. Questionnaire development
. Coding, editing
I was handled the following projects of IRDO-NGO
1. World Bank/ LG&RDD (AJK)-2004-2006
I was responsible to arrange accommodation for staff, printing of questioner, hiring of vehicle during conduct a Baseline survey of the existing assets of LG&RDD available throughout AJK. There are approximately 40,000 development schemes in water supply, sanitation, education, infrastructure development, health, soil conservation and recreation which need to be documented and inventoried. I was also responsible to prepare questionnaires for enumerator of Union Councils of AJK, Coding and Editing, Data Entry, Data Cleaning, Data Analyzing, Reporting.
2. Strengthening National and Provincial Legislative Governance in Pakistan – USAID/World Vision-2003 to August 2004
IRDO was one of the consortium members who have been awarded this contract. World Vision/US is the lead organization with International Foundation for Election Systems and Transparency International collaborating as other international organization. There are five local partners; IRDO being one of them is responsible for conducting research under IFES' leadership at national level and implementing the initiatives of the Legislative Strengthening Group and the Civil Society Activism Group in the Baluchistan province. I was base in head office of IRDO Rawalpindi and responsible national level activities of project, arrangement for workshop in Islamabad, arrangement for focus group discussion, and arrangement for seminars / conference related to USAID Project.