Execute finance and administrative related tasks and follow up of project accountancy to support the Project Admin Manager following  MSF standards and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectives.
•          Implementing cash management procedures in order to ensure the highest control and security,  assisting the Accounting Manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 
•          Processing the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity
•          Carrying out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.
•          Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
•          Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Admin Manager in translating documents into local language and assisting in meetings upon request.
•        Any other administrative task delegated by the Project Admin Manager.
Suppliers and Contract Management:
Maintain proper records of all contractual obligations managed by the finance department.
Liaise with contractors/vendors for contract management.
Cash Safety and Availability:
Monitor balances for the registers under responsibility, anticipate cash needs.
Perform weekly and monthly formal cash counts as per guidelines
Taxation & Bank management
Perform calculation and declaration of all relevant taxes according to local legal obligations and in the requested formats (social contributions, employer charges, taxes on services, VAT, import duties, licenses, etc) and ensure timely payment.
Prepare cheques, transfer requests and bank reconciliations

Execute administrative and finance related tasks and follow up of project accountancy to support the Project Admin Manager following  MSF standard and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectives.




•          Implementing cash management procedures in order to ensure the highest control and security,  assisting the Accounting Manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 
•           Processing the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity
•           Carrying out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.
•           Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
•           Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Admin Manager in translating documents into local language and assisting in meetings upon request.
•           Any other administrative task delegated by the Project Admin Manager.




 
 

Supervising the daily activities of support staff in HR department. Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.
Under supervision of the Project Admin Manager managing staff personal files in order to ensure accuracy, compliance and on time payments.
Updating the HR database and personal files to facilitate HR processes management.
Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Admin Manager in translating documents into local language and assisting in meetings upon request.
Monitoring of the quality of work and drawing up their working schedules; organizing team meetings.
 Provides any assistance related to visa and NOC.
Participates in briefing of new international personnel on Internal regulations and culture.
 In liaison with the coordination, keeping the international personnel follow up forms updated
Assist in the recruitment process by ensuring correct and complete related administration, by posting of vacancies and recruitment
Ensure EOBI (Employees’ Old-Age Benefits Institution) registration of new staff & send the list of monthly EOBI contribution of staff to Islamabad HR office
Maintain and monitor staff medical expenses reimbursement to ensure limits are not exceeded
Prepares monthly follow up on evaluation and informs/remind the supervisors about the evaluation to be done
Follow up the hiring and payment of Daily workers
Participates in  HR monthly/annual reporting
Additional HR/ Admin tasks delegated by the Project Admin Manager

Performing cash transactions, verifying supporting documentation, and maintaining records according to MSF standards and local finance policies. Controlling and monitoring cash payments from the cashbox and coding and recording cash transactions in the daily cashbook or accounting system.Performing daily cash counts and investigating any discrepancies.Following-up on cash advances and ensuring they are duly settled.Carrying out transfer requests between cash and safe box.Checking the validity of invoices, approval signatories, and correctness of account codes.Performing currency exchange operations when required.Assisting with the preparation of salary payments as required.Performing monthly reconciliations before closing the monthly accounts, managing bank reconciliations and monthly bank statements.Track cash advances and ensure that amounts advanced are properly repaid and settled.Recording of Manual Journal Entries (MJEs) for advances and HR in case of cash payments.
Recording supplier invoices (in case of cash payment).Carrying out cash payment to referral patients and recording it in the cash book and register.Preparing the list of referral patients paid in cash on monthly basis for monthly closing.Scanning and archiving financial documents.Replacing Finance Assistant in his/her absence.Bank visits as per need.Monitor balances for the cash registers, anticipate cash needs and inform the Finance Supervisor or Manager accordingly.Weekly and monthly formal cash counts as per guidelines.Additional Finance/Administrative tasks delegated by the Project Finance/HR Manager and Finance Supervisor.

Collecting, interpreting, and reviewing financial information of all the projects. 
Reporting to senior management, donors,  and all the relevent stakeholders.
Providing advice & guidance to all the stakeholders in financial and administrative matters.
Producing financial reports related to budgets, account payables, account receivables, expenses etc
Reviewing, monitoring, and managing budgets
Developing strategies that work to minimize financial risks.
Monthly review of finical record and documentation. 
Monthly reconciliations of funds with donors, and all field offices. 
Supervising Subordinates (Finance & Admin Staff)
Analyzing market trends and competitors.
Inventory management and Proper Bookkeeping as per standard requirements and applicable policies. 
Monitoring Vehicle related expenses and verification.  
Undertaking organization and project Procurements as per donor/organization/PPRA/KPRA procurement guidelines. 
Preparing budget for new projects. 
Cash Management and monitoring on weekly and monthly basis clsoing and cash inventory with the cash custodian. 
Coordination with external auditors.
Oversight of financial position of organization Monthly and quarterly reporting of financial activities. 
Weekly expenses reporting. 
Arranging seminars, ceremonies, trainings and other events.   
checking and Entering of all financial transaction in Quick Book Accounting Software. 
Compiling of direct and other tax of the organization calculation and payment.
Monthly closing with all the filed offices and sharing the closures to respective donors and senior management. 

Setup and coordinate meetings and conferences.   
Prepared Vouchers, BPVs, BRVs, CPVs, CRVs and JVs etc.  
Prepared staff salaries according to tax policies. 
Inventory management and Proper Bookkeeping as required for audit purposes. 
Monitoring Vehicle related expenses and verification.  
Monthly and quarterly reporting of financial activities. 
Weekly expenses reporting. 
Entered entries of all financial transaction in Quick Book Accounting Software. 
Made Procurements. 
Prepared budget for new projects. 
Direct and other tax of the organization calculation and payment. 
Prepared payroll of the employees. 
Prepared agreement with the vendors. 
Made various periodic financial statements. 
Coordination with external auditors. 
Coordination with all stakeholders. 
Performing day to day financial activities. 
Handled petty cash.  
Monthly presentation to head office. 
Procurement of required supplies and equipment and ensure timely delivery.
Vehicle management (log book maintenance etc.)
Maintained inventory records.  
Arrangements for Training workshops, meetings. 
Handled transactions with bank and check clearance. 
Designed/renewal vendors’ contracts.  

Setup and coordinate meetings and conferences.   
Prepared Vouchers, BPVs, BRVs, CPVs, CRVs and JVs etc.  
Prepared staff salaries according to tax policies. 
Inventory management and Proper Bookkeeping as required for audit purposes. 
Monitoring Vehicle related expenses and verification.  
Monthly and quarterly reporting of financial activities. 
Weekly expenses reporting. 
Entered entries of all financial transaction in Quick Book Accounting Software. 
Made Procurements. 
Prepared budget for new projects. 
Direct and other tax of the organization calculation and payment. 
Prepared payroll of the employees. 
Prepared agreement with the vendors. 

Made various periodic financial statements. 
Coordination with external auditors. 
Coordination with all stakeholders. 
Performing day to day financial tasks. 
Handled petty cash. 
Monthly presentation to head office. 
Procurement of required supplies and equipment and ensure timely delivery.  •        Vehicle management (log book maintenance etc.) 
Maintained inventory records.  
Arrangements for Training workshops, meetings. 
Handled transactions with bank and check clearance. 
Designed/renewal vendors’ contracts. 

Prepared Vouchers, BPVs, BRVs, CPVs, CRVs and JVs etc. 
Performed day to day financial activities regarding implementation of project. 
Handled petty cash. 
Arrangements for Training workshops, community awareness session, Meetings and capacity building workshops. 
Prepared weekly/monthly cash and bank reconciliation. 
Submitted financial reports to head office and Donor.
versee financial management, operational planning and project implementation. 
Maintained inventory records and vehicle management (log book maintenance etc.)   Supervise and manage office/field staff on weekly basis. 
Made Charts of Accounts, Handling day to day and monthly accounts of the project.  
Communication and reported to head office and donor. 
Maintained up to date financial records to ensure transparency. 
Purchase of emergency required supplies and equipments and ensure timely delivery. 
Handle transactions with bank and cheque clearance.   
Monthly presentation to head office. 
Procurement of required supplies and equipment and ensure timely delivery.
Vehicle management (log book maintenance etc.)
Maintained inventory records.  
Arrangements for Training workshops, meetings. 
Designed/renewal vendor’s contracts. 

Prepared Vouchers, BPVs, BRVs, CPVs, CRVs and JVs etc. 
Performed day to day financial activities regarding implementation of project. 
Handled petty cash. 
Arrangements for Training workshops, community awareness session, Meetings and capacity building workshops. 
Prepared weekly/monthly cash and bank reconciliation. 
Submitted financial reports to head office and Donor.
versee financial management, operational planning and project implementation. 
Maintained inventory records and vehicle management (log book maintenance etc.)   Supervise and manage office/field staff on weekly basis. 
Made Charts of Accounts, Handling day to day and monthly accounts of the project.  
Communication and reported to head office and donor. 
Maintained up to date financial records to ensure transparency. 
Purchase of emergency required supplies and equipments and ensure timely delivery. 
Handle transactions with bank and cheque clearance.   
Monthly presentation to head office. 
Procurement of required supplies and equipment and ensure timely delivery.
Vehicle management (log book maintenance etc.)
Maintained inventory records.  
Arrangements for Training workshops, meetings. 
Designed/renewal vendor’s contracts.