ResponsibilitiesCollect the quotations from vendors/markets.Utilize negotiation skills to secure favorable terms.I Have good knowledge of Rawalpindi/Islamabad market.Purchase all kinds of construction materials.Maintain records of goods ordered & received.Process Quotation for further process.

1. Provide daily base attendance report to head office2. Payroll processing 3. Proper Documentation of records both in soft & hard form4. Maintain Attendance sheet of both Technical Staff and Support Staff.  5. Maintain record of stationary issued to sub-offices.6. Letter sending and receiving from contractors and clients7. Arrange accommodations for staffs.8. Maintain bank documents record and maintain record of each Cheque issued9. Withdraw and deposit in bank10. Vehicle maintenance, and allocated / assign vehicle after its proper analyzing.11.Maintain record of fuel slips and fleet cards issued to generators and Vehicles.12.Maintain record of vendors’ payment bill and slips.13.Groceries management in time and maintain proper record of inward and out ward for check & balance.Human Resources.1. Keeping a track of attendance of the employees.2. Filing the leaves forms and keeping a track of the leaves taken.3. Filing other concerns instructions and correspondence of the employee to their personal file.4. Assist HR Manager to arrange technical interview.5. Assist HR Manager to provide required data to prepare employment contracts.6. Issuance of official memo regarding holidays and other necessary notices.7. Keeping file updating of the employee EOBI, Social security and other relevant matters.8. Communicate with Finance department in every end of the month regarding issuance of EOBI  Cheque

 
1. Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
2.  Follow up the instructions and assigned task given by General Manager Admin/ Logistic and Admin Manager and other relevant authorities accordingly.
3.  Inventory record both in hard & soft form, keep proper maintain of store inventory.
4. Major role is supply chain management in time.
5. Drivers and other support staff duty Roaster updating
6.  Payment record of suppliers.
7. Select vendors after proper analyzing of Quotations.
8. Providing bills/invoices to finance department with Quotations.
9. Manage petty cash of the month.
10. Updating & tagging asset inventory list and
11.Compiling all bills and preparing statements.
12.Fleet Card Management
13.Maintain Attendance sheet of both Technical Staff and Support Staff.  
14.Maintain record of stationary issued to sub-offices.
15.Letter sending and receiving from contractors and clients
16.Arrange accommodations for staffs.
17. Maintain bank documents record and maintain record of each Cheque issued
18.Withdraw and deposit in bank
19.Maintain electronic and hard copy filing system
20.Perform data entry and scan documents
21.Manage calendar for Managing Director
22.Assist in resolving any administrative problems
23.Answer calls from customers regarding their inquiries professionally
24.Prepare and modify documents including correspondence, reports, drafts, memos and emails
25.Schedule and coordinate meetings, appointments and travel arrangements for staffs
26.Maintain office supplies for department
27.Manage and regularly update organization’s mailing list
28.Managing office supplies stock and placing order

1.  To maintain proper record of all incoming and outgoing letter.
2. Letter dispatching
3. Proper checking of timesheet of technical staff and attendance sheet of support staff in the last of every other month
4. Maintain record of stationary issued to sub-offices (Civil office, Electrical & Mechanical office)
5. Letter sending and receiving from contractors and clients
6. Arrange travelling NOC for foreign staffs
7. Arrange accommodations for staffs
8. Maintain bank documents record and maintain record of each Cheque issued
9. Withdraw and deposit in bank
10. Maintain electronic and hard copy filing system
11.Perform data entry and scan documents
12.Assist in resolving any administrative problems
13.Address donors’ comments / queries on progress reports

Job Responsibilities:
➢ To lead a team member
➢ Target achievement activity
➢ Motivation of people
➢ Show efficiency to management