Timely internal communication of the region, celebrating RO employee birthdays, assisting in monthly HR reports.
Looking after North region branches, Newlands and RO HR issues completely and regularly visit branches to ensure smooth HR operations.
Assisting in contract renewals, allowances and performance appraisal exercise.
Monitoring turnover of the region and provide a monthly report.
Processing of all HR reports in timely manner and keep a proactive follow up on all cases to minimize the delays in HR processes.
Processing of Final Settlement cases timely.

1. Understanding Plan Pakistan Strategy for smooth HR Operations
2. End to End Staff Operational Affairs (Training & Development, Consultant Agreement)
3. Provide Conducive Work Environment through Staff Counseling
4. Recruitment & Selection for Plan Pakistan Chapter, ensuring transparency at all times.
5. Inputs for Payroll
6. Dealing medical claims for all staff with Insurance company
7. Conduct international terrorist check and police clearance for all joiners.
8. Handling staff issues
9. Focal point for all disciplinary issues
10. Conduct/Arrange in house/external training and arrange on-boarding/induction/workshop

• Sound knowledge of HR Technical aspect of the role including different selection tools, interviewing techniques and different laws under labor law.
• Sound knowledge of Plan Pakistan CSP and related themes, program interventions, expected outcomes.
• Sound knowledge of change management to impart Right Based Approach and different tools.
• Sound Knowledge of key indicators for favorable work environment.
• Sound knowledge of Global and Regional HR best practices on measuring HR success, different HR Models relevant to role.

• Preparing Job descriptions, advertising on different online portals, head hunting, long-listing & short-listing, arrangement for written tests in different operation centers in Pakistan, participating as Panelist when & where required, Finalizing results and preparing offer letter & contract. Upon arrival briefings related to Policies and procedure.
• Conducting Training assessments for international trainings.
• Processing Visa for Expats arriving in the country and its follow up with Ministry of interior. Preparing different documentation required at different stages of Visa processing for Expats.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements.
• Follow up with EOBI department, health & life insurance companies on monthly basis.
• Updating HR & Finance guidelines for Pakistan Mission.
• Sharing Monthly HR Audit with the coordination office.
• Acting as Focal point for the grievances in the field, preparing show cause notice for reported disciplinary cases.
• Follow up all expiring rental contract dates and inform the concerned person in order to leave enough time to arrange a renewal or look for some other alternative
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration of any sort of disparity.
• Ensure strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory, reconciliation with SAGA together with the manager, to ensure reliable and updated financial information. Maintain and update cashbook movements.
• File the accounting documents and enter the accounting pieces in the accounting softwa

Key responsibilities
Responsible for all HR operations & prepared salary grades according to the labor laws of Pakistan
Responsible for Administration, dealing with concerned Government department for Visa, Maintaining inventory, Kept record of the all supplies, ensured check-in & check-out system is in place for all the staff.
Ensured HR database is updated, processed payroll on time, Payroll data is shared with UK office, shared EOBI contributions with EOBI department on monthly basis.
Prepared and maintaining Visa Status Tracker for STOPs and Consultants
Follow-up for Visa extension applications from STOPs & Consultants and Desk review of Visa Extension applications
Preparing visa extension cases (sets) and drafting visa extension letters for STOPs and Consultants. Submit letter to Ministry of Foreign Affairs (MoFA) and Follow-up to acquire approved letter from MoFA
Submitting approved MoFA letters to Ministry of Interior (MoI) and Follow-up to acquire approved letter from MoI.
Submitting STOPs and Consultants passports for visa pasting and sending it to relevant personnel; after getting visa extension stamps
Making security clearance arrangements for STOPs and Consultants
Managing logistics and its core factors (Fleet, Supply chain, Security, Warehouse)