I m looking after all the matters of the organization like Manage office supplies stock and place orders
Prepare regular reports on expenses and office budgets
Maintain and update company databases
Organize a filing system for important and confidential company documents
Answer queries by employees and clients
Update office policies as needed
Maintain a company calendar and schedule appointments
Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails and packages)
Prepare reports and presentations with statistical data
Schedule in-house and external events
Leading an administrative team.
Handle large amounts of paperwork and data.
Work within a busy office environment, and support office teams in order to ensure the smooth running of day-to-day activities.
Communicate clearly with work colleagues using emails etc.
Handle petty cash, floats and expenses.
Continually meet and exceed the operational and administrative expectations of employers.
Provide accurate administration of all paperwork generated at Office level.
Quickly learn about new inhouse database systems.
Find and obtain information and documents quickly
Preparing monthly financial statements.
Writing up accurate and timely financial reports.
Preparing journal entries complete with documentation for all transactions.
Assisting in annual and monthly budget preparations.
Carrying out any other administrative and operational duties as required.
Reconciling cash advances on a monthly basis.
Investigating any accounting discrepancies.
Reporting on any outstanding invoices.
Identifying and recording incoming electronic payments.
Maintaining spreadsheets to accurately report on revenues and expenditures.
Performing basic analysis of accounts and accruals.
Counting and balancing petty cash at the end of each month.
Assisting with the hiring, training, and development of staff.