Responsibility
Communication and Coordination
1- Manage inbound and outbound calls professionally and efficiently.
2- Schedule and organize visitor appointments and team meetings.
3- Maintain professional and consistent email correspondence, memos, official letters, and forms.
4- Act as the point of contact for staff grievances related to administrative matters.
5- Maintain contact lists, including visitors, suppliers, and officials.
Reporting and Documentation
1- Assist supervisors with the preparation of reports and presentations.
2- Develop and oversee an effective filing system (including scanning) for all official documents.
3- Verify bills related to vehicle repairs and maintenance.
4- Check drivers’ logbooks and oversee routine inspections.
5- Regularly check how administrative tasks are handled and suggest ways to make them better.
Resource and Office Management
1- Coordinate the procurement and replenishment of office resources, ensuring availability at all times and identifying cost-effective deals.
2- Assist with basic troubleshooting of office equipment and software.
3- Maintain the office premises, including overseeing repairs and maintenance.
4- Maintain office security and ensure safety protocols are followed.
5- Keep an eye on health and safety policies to ensure the workplace is safe and free from hazards.
Logistics and Travel
1- Handle travel arrangements and bookings for staff/management.
2- Arrange logistics for meetings, workshops, events, venue arrangements, and catering.
3- Provide support for field activities by organizing logistics and transportation.
Staff and Team Support
1- Assist new staff on-boarding by arranging necessary office setup, including workstations and supplies. Supervise ancillary staff and provide support to the team to address administrative queries.
Financial Management
1- Manage and reconcile petty cash accounts.
2- Oversee payments for utilities, suppliers, and recovery of receivables. 
3- Coordinate and assist the manager with budget preparation..
Procurement Responsibilities:
• Reconsider and process requisitions to ensure timely order submission and negotiate costs, delivery schedules, and
contract terms.
• Creating and analyzing documented comparative costs submitted by suppliers.
• Prepared purchase orders and handled all billing issues.
• Monitoring and updating items.
• Inspect and test vendor products.
 Legal Responsibility
• Maintain a legal record of all the cases sued by a client as well as staff.
• Coordinate with Branch managers in providing the details regarding the legal case.
• Report to the PO administration about the nature and status of the legal case.
• Maintain the professional database of lawyers.
• synchronize with the lawyers in the clearance of their payments.

Right now i am working as Programme Officer in AKDN subsidery department ITREB . i am responsible for managing admin related matters, procurnment, finance, compiling management report.survey statistics reports,PUD programme update report, monitering & evaluation.

Take care of regional office admin responsibilities as well as procurement. recording keeping of legal documents as well as coordinate with other departments like credit, accounts, finance, HR,

Coordinate with the spo (sale promotion office) .tell them about targeted sales and achievements. Their insensitive