Tasks and Responsibilities:
·         Manage Logistics operations including assets in order to ensure timely and cost-effective transport of commodities.
·         Ensure that accurate accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
·         Ensure that RLO are issued in a timely manner, accurately and accordingly to the correct commodity.
·         Initiative in day-to-day logistics activities, assisting the supervisor, initiate draft correspondence, identification of potential problems and proposing solutions.
·         Closely monitor warehouse stocks, condition of commodities and ensure that the stocks are in good condition. Alert the supervisor on stock levels or condition for timely action,
·         Organize periodic transport market survey to study the market trends and compare transport rates with the market rates,
·         Regularly visit warehouse and check/ensure that all records are maintained properly, random check and sign ledgers and other documents, ensure that commodities are stored in good condition, Report to supervisor on the condition of Food/non-food items.
·         Ensure that standard storage practices are applied in the warehouse, minimize commodity damages/losses. Any damages/ losses are recorded and reported to management in a timely manner. Propose appropriate actions to improve any shortcomings.
·         Ensure that the accurate distances are available to all delivery locations; analyze transport rates and report to the supervisor your findings, make recommendations.
·         Assist in contingency planning and logistics preparedness reviews.
·         Excellent leadership skills, ability to plan and organize work and to train and motivate clerical and administrative staff in logistics operations.
Trainings Attended and Organized
•        Successfully completed and participated in One day Orientation Session on Public Health Supply Chain Guidelines organized by USAID and Health Department Government of Balochistan on 25th April 2022.
•        Organized and managed 5 Days Training of Trainers on Facility based Acute Malnutrition and Stabilization Centre Services for staff of District Jaffarabad on 4th – 8th October 2021 at Conference Hall Balochistan Nutrition Directorate with support of WHO.
•        Successfully organized and managed Two Days Training of Doctors and Paramedics on Lactation Management and Baby Friendly Hospital Initiative on 13th – 14th July 2021 at Post Graduate Medical Institute Sandeman Provincial Hospital Quetta.
 

On 1st January 2021 i was assigned additional charge of Finance Officer for WHO -CERF funded project for provision of nutrition services to SAM Children with complications in District Kech and Loralai.

·       Supervising peons, security guards, drivers and receptionist.
·       Organized timing roaster of security guards and working schedule of peons moreover supervising drivers for providing transport to PND Staff on prompt basis.
·       Organizes administrative staff by orienting, and training employees, maintaining a safe and secure working environment while developing personal growth opportunities.
·       Supporting Management in conflict management, grievances, show cause notices, explanations, warnings and other relevant documentation.
·       Providing extensive support to all 7 Districts regarding POL, Reimbursements, District Coordination meeting, trainings, workshops, Behavior change communication session and Iodized salt sessions along with their payments. Moreover, responsible for providing TA/DA to District Nutrition Officers on timely basis.
·       Conducting annual and bi-annual staff performance appraisal of 59 employees.
·       Responsible for preparing Travelling allowance, Daily allowance and Lodging of all employees according to Government rules and procedures.
·       Preparing payroll of all employees and organizing disbursements of all Stabilization center.
·       Maintaining record of TORs for staff. Database of staff contacts and extensions.
·       Maintaining HR database and monitoring expiration and renewals. Maintaining HR filing system and updating it. Keeping staff performance appraisals and ensuring confidentiality.
·       Prepare all personnel and administrative/HR related correspondences (job offer letters, employment contracts, promotions, transfers, charge assumption letter, charge relinquishment letter, resignation and others).
·       Providing briefing to staff regarding admin/HR related rules and regulations.
·       Accomplishes staff results by communicating job expectations i.e.  planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
·       Responsible for preparing all Government correspondences (Office order, letters, notifications, meeting minutes, corrigendum and other administrative documents).
·       Responsible for maintaining and generating PUC’s (Put up cases) for conducting program activities and minor purchasing.
·       Provides supplies by identifying needs for District offices, reception, kitchen and maintenance of Heavy Duty Generator.
·       Strong coordination with Finance section for avoiding obstacles, time saving and also for avoiding duplication.
·       Provides Procurement support by identifying needs, preparing meeting minutes, evaluating options, prior requests/ documents and approving invoices.
·       Purchases material (Stationary, crockery, office related material) by obtaining requirements; negotiating price, quality and approved invoices according to World Bank Guidelines.
·       Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results. I.e. Provincial seminar for Program Uplifting. 
Trainings Attended and Organized
•        Organized and managed 5 Days Training of Trainers on Facility based Acute Malnutrition and Stabilization Centre Services for staff of District Quetta on 29th March 2021 to 2nd April 2021 at Conference Hall Balochistan Nutrition Directorate with support of WHO.
•        Organized and managed 5 Days Training of Trainers on Facility based Acute Malnutrition and Stabilization Centre Services for staff of District Kech on 16th – 20th February 2021 at Conference Hall Balochistan Nutrition Directorate with support of WHO.
•        Organized and managed 5 Days Training of Trainers on Facility based Acute Malnutrition and Stabilization Centre Services for staff of District Loralai on 1st – 5th February 2021 at Conference Hall Balochistan Nutrition Directorate with support of WHO.
•        Organized and managed 5 Days Training of Trainer on MIYCN, IYCF, IPC and WASH at District Kech and Loralai with support of WHO.
•        Participated in Online Certificate Course on Personal Protective Equipment (PPE), Training for Health care workers on 28th July 2020.
•        Participated in Online Certificate Course on Personal Protective Equipment (PPE), Training for Health care workers on 16th July 2020.
•        Organized and participated in Three Days Training on Project Monitoring for Project and Partner’s Staff organized by l Nutrition Directorate at Serena Hotel, Quetta from 15th-16th November 2019.
•        Organized and participated in Three Days Training on Stress Management, Conflict Resolution and Communication organized by Balochistan Nutrition Directorate at Gardenia Hotel, Quetta from 5th-7th December 2019.
•        Organized and participated in Two Days Training on Gender Sensitization organized by Balochistan Nutrition Directorate at Islamabad Hotel, Islamabad.
•        Participated in Two Days Intensive Training on Project Management by VOLOSUN (Project Management Firm) sponsored by Balochistan Nutrition Program for Mothers and Children in June 2018 at SERENA Hotel Quetta.

·       Prepared documents for procurement which includes request for quotations, purchase requests, prequalification, comparative statements, bid analysis, purchase orders, delivery reports and payment requests.
·       Lead Admin Department in preparing lease agreements and service contracts, Prepared RFQ and tender documents.
·       Knowledge of preparing all types of financial vouchers (Bank Payment Vouchers, Cash Payment Voucher, Journal Voucher).
·       Prepared payroll and time sheets including overtime of almost 150 employees on monthly basis.
·       Maintained the record for SEHER’s procurement and logistics, Negotiated with suppliers for timely delivery of supplies.
·       Worked on organization software SEHER’s AIMS (Administrative Inventory Management System) while managed assets and inventory and kept assets/inventory record up to date. 
·       Provide Administrative support, facilitates project activities, or relevant missions, by arranging meeting schedules, coordinating logistical support, collecting reference documents, and maintaining records
·       Knowledge of taxes, asset management, and cash related issues. Responsible for financial record keeping and administration while ensuring that all finances are properly administered and monitored in accordance with organization’s financial regulations and control.
·       Arranged guest house/hotel accommodation for staff, Reserved air tickets for staff, managed event planning & budgeting, Executed annual asset verification for SEHER’s Head office.
·       Ensured timely machinery repair and other office arrangements, organized and maximized warehouse space.
·       Maintained all supporting documents to process the Payments and provided administrative support to staff.
Achievements:
ü  Within Short span of 60 days working as Volunteer in SEHER, received an offer as Admin Assistant on the basis of my performance.
ü  Promoted from Admin Assistant to Admin/Procurement Officer because of expediting all processes and bringing innovative ideas for upbringing improvement in Admin Department. Received appreciation from Executive Director as a Best Performer for the year 2017- 2018 in Annual Management Review 2018.
ü  Make amendments in SEHER’s Admin and HR Manual and designed multiple formats for smooth running of operations.
ü  (ASSET/INVENTORY Management) Maintained record of 1400 assets including head office and other liaison offices i.e ILAC and PNA as well as uploaded all record on SEHER’s online system (AIMS) software individually.
ü  Admin Department shifted the SEHER Head office from 204 B Jinnah town Quetta to 263-B Old Chiltan Housing Scheme opposite Muhammadi Masjid Airport Road Quetta established a new furnished building for SEHER Head office.
The assigned project was completed within the given time period within 15 days.
As a part of the Admin department I performed multiple tasks in all procurements and market assessment. I also supervised the support staff, labours and workers in different activities.
l  Loading/unloading.
l  Installation of air-conditions
l  Installation of furniture (work stations).
l  Shifting of assets and equipment from previous office to new office.
 Trainings and Workshops Organized and Attended:
•        Youth Development and Activism by Society for Empowering Human Resource (SEHER), 3rd Jan 2017 to 5th Jan 2017
•        Youth Development and Activism by (SEHER), 21 Nov 2016 to 23 Nov 2016
•        Youth Development and Activism by (SEHER), 13 Dec 2016 to 15 Dec 2016
•        Counseling Techniques by Society for Empowering Human Resource (SEHER), 23rd May 2016 to 24th May 2016
•        Research Week Workshop on Thesis Writing at Balochistan University of Information Technology Engineering and Management Sciences, 2nd -6th  Dec 2013