• Supervise and coordinate activities of staff
• Conduct orientation programs for new employees
• Administer salaries and determine leave entitlements
• Prepare annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management
• Maintain management information systems (MIS) (manual or computerized)
• Locate suitable business premises and negotiate reasonable leasing agreements
• Website developing and Updating.
• Provide secretarial or executive services for committees.
• Document Control (Manual and Electronic) using MS ACCESS database
• Tracking and Monitoring of technical documentation for various projects
• General Administrative duties and time management.
• Filing their work using Document Control Software
• Generating the reports and intra office communications of various Documents
• Preparation of Weekly Activity Report and Schedule
• Liaise regularly with staff at all levels, obtaining project requirements and identifying all other documentation and training needs.

• Develop Website for MGPO.
• Preparation of feasibility studies, requirement definition, functional specifications, IT architecture, terms of reference, requests for proposals and contract documents for IT activities to be outsourced.
• Prepare IT Training manual for Master Trainers of IT. IT skills training plans, curriculum design and implementation of training plans.
• Record and document the project activities at national and provincial level.
• Assist in the layout and production of newsletters, reports, information bulletins, etc.
• Participate in problem recognition and resolution and act as a trouble-shooter to solve computer-related hardware and software problems.
• Responsible for regular updating of MGPO’s Web site, search and download necessary data and information from other web-sites and solves any technical problem in accessing data on Web.

• Provide effective IT assistance with respect to network, software and hardware such as installation, operation, maintenance, and service delivery etc.
• Explain and present technical information; effectively train/advise users on information technology issues; prepare written documentation in a clear and concise style.
• Administration & management
• Computer trainings
• Consultancies
• Conduct and organize trainings for the staff and public
• Monthly Reports
• Maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Planning & Organization
• Responsible for maintaining & controlling the issue of project technical documents as per the Document Control Procedure.
• Responsibility for planning, developing and administering the Document Control Management System and procedures for the company.
• To ensure that an up to date general filing system including a master file of all types of materials as required is maintained.

• Support, maintain and administer server hardware and software systems.
• Assist with the creation and maintenance of network and information-systems documentation
• Transfer of necessary knowledge to the project staff to increase the broader understanding of Information Technology as it relates to their work
• Monitor outsourced IT/telecom activities.
• Coordinating with subcontractors for installation and maintenance of new systems, including the online complaints registration and tracking system
• Perform Document Control functions in line with Approved Procedure.
• Generate Progress Reports.
• Maintain Document Control Database.
• Manage Document Control Center, Project Filing System.
• Responsibilities involved all manual and electronic documentation work process and activities for Civil, Fabrication and Erection of Steel Structure.
• Document distribution of both electronic and hard copy to various action parties.
• Experience in Microsoft Office and ability to prioritize the workload as required.
• Expediting Documentation, necessary follow-ups with concerned parties involved in the document, taking correct action to guarantee the availability of documents to required timeline.