Trans-Continental Pharma (Pvt) Ltd is a business organization. It was incorporated as a private limited company with the Securities & Exchange Commission of Pakistan in 2003, before registration we were working in the style of a firm registered with the registrar of firm and societies N-W.F. P since 1995.
Since its inception TCP considerably has a proven track record in making fame in the corporate sector of providing class services in the field of Bio-medical equipment’s, Drugs, Labs, Surgical Equipment’s & instruments, now TCP has the honor of introducing “Hospital Management & Healthcare Services” as its pilot project which has been efficacious in creating an evolution towards its vision of “Committed for the cause of Life”.
 
In coordination with the National Finance Officer and Logistics Regional Coordinator, assist and monitor all the administrative activities in the field office
 
1.    Managing and ensuring the accuracy of product storage warehouse inventories
2.    Facilitating the establishment of commercial connections between TCP logistics and suppliers3.    Discussions and negotiations with goods carriers about shipment costs
4.    Establishing and managing incoming and outbound shipping schedules
5.    Managing the flow of resources and goods throughout an organization
6.    Supervising the remainder of the logistics team’s job
7.    Supervising the process of IN and OUT of equipment’s and medicines
8.    Coordination with sub offices, storage, and shipment of certain goods and commodities.
9.    Developing procedures and systems for scheduling and tracking procurement and distribution operations.
10.  Verify invoices and ascertain that the goods and/or services were duly received before requesting for payment.
11.  Verify all grants payments in terms of budget, contracts, PO and PR before sending to head office for processing.
12.  Advice on travel authorizations and allowances for staff members leaving on duty travel. Ensure security clearance is requested and received, when applicable.
13.  Maintain attendance and leave records and control. Share attendance records on monthly basis with the Head Office in Peshawar
14.  In coordination with HR Head office, conduct induction/orientation session with newly recruited staff
15.  Organize and/or tracking the local procurements of goods and Services made in the field.
16.  Coordinate local procurements with the program unit and procurement unit in Head office
17.  Assist with the advertisement Tender Notice and float RFP/RFQ/ITB to qualified vendors/contractors and distribution of bid documents locally. Assist with Bid opening process as required
18.  Maintain/update inventory of assets and control stock of consumables.
19.  Conduct market survey, and vendor evaluations. Create and maintain a database of reliable vendors.
20.  Check vehicle logbook on daily basis in the field.
21.  Check on the vehicles condition on daily basis and coordinate with logistics in head office in case of any repair/Maintenance.
22.  Maintain the stationary record and fulfilling the request of staff regarding stationary demand.
23.  Facilitating Head Office Recruitment team in shortlisting, hiring, policies reviewing in different sectors of work.
24. Hiring of Support staff, Daees, Class 4s, Cooks, Gardners, Ward Boys, Office Boys etc
25. Perform such other duties as may be assigned.

The British Council’s ILMPOSSIBLE: Take a Child to School (TACS) focused on the enrolment and retention out-of-school children (OOSC), aged 5- 11 years, in primary schools across Pakistan. TACS is co-funded by Educate A Child, an initiative of Education Above All (EAA), Qatar.
It built on a strong community interaction component where youth volunteers are trained and engaged in an on -going enrolment campaign to identify and enroll out-of-school children. They then mentor the children in the primary schooling cycle across the four provinces of the country. Enable and provide a positive learning environment through the implementation of DOSTI (Life Skills through Sports) intervention in 400 schools, and train 500 teachers to play a leadership role in their communities.
Assist Take A Child to School (TACS) program of BC in Govt.-KP in district Nowshera and Swabi in implementation of TACS- ILMPOSSIMLE program action plan according to the education policy and MOU signed by co-partners.
Administrative tasks:
•  Provide Assistance in handover of work during staff exit in absence of any supervisor.
•  Assistance in conducting initial interviews with HR program staff.
•  Supported in developing interview exercises.
•  Maintained a comprehensive filing and documentation record of all letters, contracts, emails or correspondence etc .
•  Take minutes of meetings.
•  Provide assistance to all officials, stakeholders in day to day functions related to project activities.
•  Provide assistance to Director Finance in preparation of budget and forecasting for implementation of all different program activities.
•  Strong coordination with all project stakeholders
•  Uploading all the official data on MIS
•  Completed different tasksassignedby CE/DP etc
Planning, Implementation and Reporting:
•  Preparing presentations & doing groundwork for staff meetings and donor visits.
•  Writing/editing/proof reading reports/proposals upon request.
•  Incorporating feedback in reports/proposals.
•  Review & finalize MOUs.
•  Assist in preparing internal/external TORs for trainings, facilitators, and internal committees.
•  Assist in ground work of national/regional workshops upon request.
•  Coordination and communication with other programs and departments within organization whenever required.
•  Assist the Director Program (DP) in preparing budgets & financial management of projects.
•  Correspondence with partners/donors/staff/Community/stakeholders on behalf of the DP/CE.
Strengthening Systems and Procedures:
•  Provide Assistance in ground work for external reviews/evaluations and monitoring of projects.
•  Assistance in implementation of necessary systems/policies as per program.
•  Monitoring and reviewed the project activities if requested.
Expansion, networking and visibility:
•  Provide support in gathering informational material upon request.
•  Assist in ensuring visibility of the project activities in the district.
•  Coordination and communication with consultant’s/resource persons and monitoring officers/donors.

RESPONSIBILITIES
• Responsible for providing the overall operational support to all programme activities.
• Support and facilitation of Tehsil level Orientation about the implementation of CDLD Policy.
• Orientation & Training of village councils/Neighbourhood councils.
• Conduct training sessions and group work
• Development of action plan
• Conclude Tehsil level orientation ceremony
• Pre village Council Development Plan advertisement.
• Preparation of village Council Development plan
• Mobilizing and sensitising communities to CDLD policy investment and procedures.
• Facilitation to CBOs, elected representatives and other stakeholders in preparation of VCDP.
• Preparation of detailed project proposals (DPP) with technical designs.
• Providing support in supervision and monitoring of technical and social aspects of every project proposed and executed by a CBO.
• Ensuring the grassroots level social capital by providing support to CBOs in formation of VOs, LSOs.
• Providing support to LSOs, VOs and Business Interest Groups (BIGs) in the execution of livelihood project management cycle.
• Supporting VOs, LSO, BIGs and other networks during community investment fund (CIF) management and implementation of livelihood projects in accordance to approved procedures under CDLD livelihood strategy.
• Help and facilitation to District Coordinator and M & E in preparation of different formats and reports.
• Close coordination with all line departments, ADLG, DO F & P, DC, Secretaries etc for smooth influx and execution of CDLD programme.

I. RESPONSIBILITIES
A. OPERATIONAL:
• Responsible for providing the overall operational support to all programmatic activities.
• Direct, supervise, and coordinate the efforts of the operational and support staff attached to the Field Office.
• Allocate the Field Office’s available resources to the various projects implemented out of Field Office, including vehicles, office equipment, offices, etc.
• In coordination with the HO Office, assess needs in operational and support staff, review applicants, and recruit qualified national staff.
• On a quarterly basis, evaluate all direct subordinates and organize direct subordinates for the evaluation of all Field Office based operation and support staff.
• Ensuring a comprehensive documentation record.
• Close co-ordination with all stake holders.
.B. PROGRAMME:
 • Establish a routine schedule of school visits to monitor overall school operations, record keeping, collection of statistics and tracking forms, classroom size, and attendance, and to undertake teacher observations, lesson plan design, and implementation. • Approval of and support to school initiated activities such as festivals, sporting events, scholastic competitions, etc. when possible. • Participate in the general teacher screening tests and the selection of teachers. • Identify training needs of teachers and school administration staff. • Participate in the design and organization of teacher training. • Facilitate the planning, execution, and logistic of teacher training workshops. • Report programmatic problems in school management, teacher training and health education. Collaborate with the PD to develop measures to reach program objectives and activities as reported in the project proposal. • Ensure that the projects implemented by the field Office are realized in a timely manner and as per the objectives and planned activities outlined in their respective proposals.

Description: DLG is implementing an educational UNHCR funded project in Kohat A/R Camps. Procurement has to play an important role in the implementation.
Maintaining procurement file in order, and separated by dividers for easy references:
• Reviews transactions for adequate specifications and scope of work, proper descriptions and completeness of information.
• Determines appropriate procurement contract type and solicitation model.
• Prepares the right solicitation document such as invitations for bids (ITB), requests for proposals (RFP), request for information and prequalification, creating purchase orders, evaluating bids and making awards.
• Conducts pre/bid/proposal conferences.
• Answers the bidders/offers questions.
• Conducts a preliminary review of bids and proposals.
• Reviews the technical evaluation process to ensure consistency, accuracy, compliance with the solicitation and compliance with Pakistan procurement law.
• Conducts a cost and price analysis for the received offers/proposals.
• Prepares the award packages and secure the necessary approvals and consents depending on the procurement type and threshold.
• Prepares a thorough and comprehensive award file with all supporting documents.
• Conducts in-depth research, benchmarking and trend analysis regarding changes that occur in marketplace of the assigned portfolio.
• Proactively works to develop procurement plans in accordance with the Pakistan procurement law and procedures for the procurement of commodities and/or services.
• Contacts vendors to resolve contractual problems and to gain knowledge of the products, sources, prices, marketing practices.
• Any other tasks assigned by the procurement department head.

Administration/Record Keeping/Warehouse In charge
• Accountable with the organization policy implementation and Confidentiality.
• Checking and tracking all the incoming/outgoing mails and maintaining all the record files accordingly.
• Proper tagging of all the files and keeping the record in safe specific area for easy tracking.
• Keeping the record files in the filing room when not in use by staff, in line with SOPs.
• Filing rooms (active and closed) are managed in line with standards.
• Filing of all the correspondence/documents physicaly and data entering in the database accordingly.
• Ensuring an orderly and systematic filing system is maintained in the filing room (active and closed) for efficient and timely retrieval of files.
• Ensuring the use of File tracking system properly by all staff in the office and that file movement within the office and between users is properly recorded in the system.
• Ensuring the data related to Asylum, refugees and persons of concern to UNHCR are correctly entered into the computer database and filed in the physical individual file.
• Receiving, recording and forwarding incoming correspondence and managing its proper distribution to the responsible officers, BHUs, offices etc
• Drafting routine correspondence, and respond to queries relating to area of responsibility.
• Regular communication with all the refugees BHU’s staff
• Assisting in resolving all the staff and refugees field issues with proper justification.
• Ensuring the general maintenance and smooth running of the filing room, i.e. physical arrangement, cleanliness and security.
• Providing administrative/logistics and clerical support by stocking and supplying stationery, receiving and dispatching of external and internal office pouches and handle all official documentation.
• Performing any other related duty, as requested by executives.
• Assists departments with specification development, obtains approval, and serves on evaluation committee.
• Provides input on budget. Monitors and obtains best price for office expenditures. Approves payment of invoices and directs purchasing card expenditures for office.
• Maintenance of Stock (inward & outward) Register Properly.



• Stacking/tagging Bin Cards for proper and timely utilization of Stock (Medicine/Stationery/Cold Chain etc)
• Strictly following the rules of FEFO/FIFO/LEFO
• Monthly and quarterly reporting to head office.

Description: KDWO is working on different Projects with the support of South Asia Partnership in Bajaur Agency for the betterment of the community. The working area including Livelihood Improvement Projects, Awareness Raising Sessions, Seminars, Trainings, Trainings for the Economic empowerment for both male and female etc
Responsibilities/TORs:
Responsibility includes all of the Administrative, Financial and Procurement work with policies implementation within the field of working area and all of KDWO offices.
Preparation of Management Accounts on monthly basis, Monitoring of budget and preparation of variance analysis, Supplying of inputs and Review of Ledgers for the preparation of necessary journals. Supervision & preparation of Payrolls. Preparation of cash request projection and cash flow statement monthly. Liaise with the statutory bodies.

Responsibilities/TORs:
Administration/Monitoring:
•  Checking and tracking all the incoming/outgoing mails and maintaining all the record files accordingly.
•  Proper tagging of all the files and keeping the record in safe specific area for easy tracking.
•  Maintain project files, inventory records and other documentation.
•  Monitoring and follow-up of warehouses/storage/Godowns physically, checking security of commodities and verification of receipts/delivery(movement), usage and loss etc.
•  Follow-up of receipt and issuance report on daily base i.e. GRN and GDN, tracking fleet of vehicles and ensure vehicle movement plans for field staff.
•  Preparation of weekly/monthly reports and submission in time. Working with Honesty and integrity in all disciplines.
•  Manages and make decisions in Human Resources activities in regards to recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
•  Planning for departmental administrative issues such as maintaining/revising policies and procedures and website, reporting minority business participation/monthly volume processing/subcontract plan utilization.
•  Liaise with visitors to project office and arrange their briefing, travel and lodging in the project area.
•  Arrange appointments of project Manager with project partners and maintain communication links.
•  Supervision of administrative support staff like driver, peon, chawkidar etc
Finance:
•  Process payment regarding salaries, rents etc as per govt procedure and income tax laws.
•  Prepare all account record as per standard accounting procedure like cashbook, summary of transactions, expenditures forecast, bank reconciliation statement of project and process request for disbursements.
•  Conduct monitoring visits to spot to check inventory.
•  Preparation of budget,
•  Maintain petty cash/training funds account.
•  Preparation of Monthly Financial statement/reports
•  Close coordination with all financial actors like auditors, sponsoring agency, partner organization etc
•  Any other duty assigned by the Project Manager/CE

Procurement/Logistics:
•  Plans, prioritizes, assigns, supervises and reviews work of staff responsible for purchasing including technical and specialized procurement of supplies, equipment and services. Extensive knowledge of policies, procedures and practices.
•  Assumes responsibility andoversightoflarge andcomplexpurchases involvinguseof Requests for Proposals. Assists departments with specification development, obtains approval, and serves on evaluation committee.
•  Provides input on budget. Monitors and obtains best price for office expenditures. Approves payment of invoices and directs purchasing card expenditures for office.
•  Reviews, analyzes, researches and approves purchases of a non-competitive nature.
•  Reviews language and submittals (bonds/insurance) in contracts/agreements to ensure compliance with State law and policy, proposes alternate language, requests revisions, negotiates terms, executes final document or recommends execution.
•  Meets with or speaks to interested vendors concerning potential source for supply and service. Develops and maintains an effective working relationship with vendors and fosters relations between suppliers and different departments

Description: ILO Combating Child Labour Project with the provision of different skills Trainings and establishment of Rehabilitation Centers.
Responsibilities/TORs:
•  Supervising the project team for discharge of their respective responsibilities and following up on the deadlines and work plans
•  Ensure to provide proper required material and information on right time, right place and right quantity.
•  Ensure to provide fair and proper working environment.
•  Identify training needs for the Project staff.
•  Plan and conduct orientation and motivation of staff to contribute as much as possible.
•  Enabling gender balance in the different levels of structure within/out the organization.
•  Overseeing the establishment of monitoring benchmarks for the project outcomes and facilitating a smooth monitoring process for project sites
•  Supporting and providing technical advice to the staff and partners;
•  Monitor outputs and activities in respect of monitoring indicators mentioned in the workplan.
•  Check and prepare reports regularly if activities undertaken are heading to the desired outputs.
•  Regular field visit to project area as per need basis
•  Monitor the financial aspects of the project. i.e. budgeting, accounting, cost control and delivery monitoring.
•  Maintain close liaison with Executing Agency, line departments, Project Partners and other stakeholders
•  Cooperate with the focal agency that is responsible for delivering specific activities.
•  Overseeing the process of Community Based Organizations (CBOs)/entrepreneur groups
•  Networking with other sectoral agencies to facilitate communities’ access to the services not falling under the immediate purview of the project
•  Cooperate with the review committee members

Terms of Reference consist on to improve & enhance the sale of Nestle quality Products through Marketing, & new market strategies, managing distribution network for Business Development, creating new ideas & strategies for enhancing product sale, solving the problems of distributors relating product distribution in the area, obtaining Monthly target achievements, Working on new products launching & re-launching, Auditing of the Sub-distributors of Nestle Pakistan Limited, Market visits to track the Price of the Nestle Products, Keeping control on Transshipment / infiltration to the outside areas, Initiative for different schemes for enhancing the sale of Products

Description: ILO-IPEC Combating Child Labour Project with the provision of different skills, Awareness raising campaigns, Trainings and establishment of Educational Rehabilitation Centers.
Responsibilities/TORs:
Assist the Manager in implementing administrative, personnel policies and procedures, Recruiting and selection, hiring and termination, mentoring, counseling, performance evaluations, and salary planning, Preparation of office and personnel budgets. Liaise with the visitors of Company office and arrange their briefing, travel and lodging, Maintaining Company files, inventory records and other documentation, Record keeping of attendance, leave record of each staff member, Supervision of administrative support staff like drivers, peons, chawkidar etc

Recording of Accounting Books and Records, Preparation of Monthly and annual final accounts, Stock Management, Coordination of Account Departmental Activities, Supervision and authorization of staff salaries and other payables. Maintenance of account payables and receivables as well as organization/company’s Fixed Assets Register. Planning, Budgeting forecasting monthly and Annually, Supervision of Bank reconciliation, Negotiation with banks and fund providers, monitoring of income & other financial matters. Interrelationship with External Auditors and other statutory bodies to ensure compliance with statues, Purchase order processing, Supervision of Logistic activities.

Description: Planning and Management of On-going activities of the organization
Responsibilities/TORs:
Preparing, monitoring and implementation administrative policies and procedures, Vast experience of recruitment, availability of vacancies, advertisements, scrutiny of papers, preparation of working papers for selection, test/interview, Responsible for maintenance of Personal Files and services record of the employees, Checking and Responses of incoming & outgoing mails, preparing agenda and working papers for various meetings of the institution including preparation of reports and minutes, preparing monthly & annual reports, managing and coordinating administrative functions, Responsible for arrangements of various functions/seminars in the Institution including travel & logging of participants. Checking and tracking all the incoming/outgoing mails and maintaining all the record files accordingly. Proper tagging of all the files and keeping the record in safe specific area for easy tracking. Keeping the record files in the filing room when not in use by staff, in line with SOPs. Filing rooms (active and closed) are managed in line with standards. Filing of all the correspondence/documents physicaly and data entering in the database accordingly. Ensuring an orderly and systematic filing system is maintained in the filing room (active and closed) for efficient and timely retrieval of files. Ensuring the use of File tracking system properly by all staff in the office and that file movement within the office and between users is properly recorded in the system.