Supervision Finance and logistic Taska:
·        Ensuring the employees, suppliers, contractors, and consultants comply with internal policies, guidelines, and applicable laws, and regulations.
·        Internal audit and review of financial, logistics, administrative, and Programme documentation, identifying the discrepancies and reporting immediately to the concerned department for corrective action.
·        Ensured the centralization of all Compliance folders at the Country office.
·        Responsible for maintaining ledgers and contributing to the regular financial reporting as well as budgeting/forecasting functions and audit related routines.
·        Submitting the completed Compliance folder to the County Office once the Compliance review process has been completed and ensuring that the Compliance folder is securely archived.
·        Coordinate external, pre-post audit support & consolidate recommendations made in internal and external audits and evaluations for submission plans prepares and supports for statutory audits, donor/project audits, and tax audits,
·        Prepare the term of reference for all Audit assignments as required, management Letter Responses and finalize Audit.
·        Preparation of Budget Variance Analysis, discuss them with the project team for their inputs before submission to the Finance Coordinator for review and further submission.
·        In coordination with the Finance Coordinator, participate in responding to respective queries from donors, partners and MAP internal management on matters relating to financial reports.
·        Preparation of statement of expenses for submission to the donor.
·        Preparation of funds reconciliations.
·        Compliance Review and processing of project payments.
·        Assist Finance Coordinator to ensure all internal controls are in place and are applied in a consistent manner for management of finances.
·        Ensuring that all financial data is uploaded to the Accounting System within the stipulated time-frame and agreed internal KPIs.
·        Ensure accuracy of financial transactions/payments in terms of code allocations, sufficient supporting evidence, timeliness, and appropriate approvals. 
·        To reconcile the staff/project advances every month.
·        Provided timely supplementary quality control of the Compliance documentation by checking the accuracy and consistency of the information between the related documents and report discrepancies immediately to the department concerned for corrective action;
·        Facilitating and reporting compliance of all audit recommendations/action plans under the authority of the Country Director and provide accurate feedback immediately;
·        Complaint Investigation regarding misappropriation of funds/grants in the fields and office level.
·        Involved communities in the design of programmes and complaint response mechanisms, be responsible for implementation and review.
·        Report all safeguarding incidents they see, hear about or suspect, using our internal reporting mechanism.
·        Complying with all safeguarding framework policies and practices
HR Compliance
·        Coordinate the recruitment process, including job postings, interview scheduling, conducting orientation and facilitating onboarding.
·        Assist in the implementation of HR policies and procedures and with its compliance in the area of operations.
·        Support the HR team in cycling up the performance appraisal process by following up with the managers, and making sure their queries are answered and appraisals are submitted within the given timeline.
·        Facilitate in administering employee benefits including, health and life insurance, leave management, etc.
·        Address employee queries related to health and life insurance and liaise with the insurance company.
·        Maintain up-to-date employee records in the Human Resources Information System/ Leave Management System, and generate reports per the requirement.
·        Help implement initiatives to enhance employee engagement and morale.
·        Coordinate training sessions and workshops on behalf of the HR department.
·        Help ensure organization\\\\\\\'s compliance with employment laws and regulations.
·        Ensure the maintenance of attendance register in office and also confirm staff attendance level in the field.

FINANCIAL MANAGEMENT:
1. Ensuring the financial management, operations, and reporting of projects in accordance with organization policies and donor regulations. Reviewing payment documents as per policy and highlight any shortcomings in the documentation for rectification
2. Reviewing the records of Projects from hard and soft data. Compile the records, for further submission for the payment process. Scan and arrange project-related records in soft form, properly file and label the documents of the project for easy traceability.
3. Summaries the monthly payment requests and assist core Finance teams to issue payments in a timely manner. Preparing monthly variance analysis reports for each budget, including accruals, and review with individual program managers.
4. Correct, process and reconciles a wide variety of accounting documents such as invoices, project billings, employee reimbursements, cash receipts, vendor claims, and journal vouchers. Prepare bank reconciliation statements or other financial reports.
5. Monitor expenses of departments or units. Ensuring expenditure controlled and compliance with funding and reporting requirements, policy, and accounting standards.
6. Preparing and processes documents to disburse funds, make deposits, and prepare reports, compile, and review information for accuracy. Verifies items billed against items ordered and received and reconciles differences through follow-up with the vendor and/or other employees.
7. Enters, updates, and/or retrieves accounting data from automated systems. Disbursing of funds using manual/local warrants or petty cash and verifying budget-line, budget code and donor code.
8. Preparation the Cash flow forecast, BFU and CFU and other follow-up documents.
9. Maintaining Financial Progress Reports and accounting records for classification and recording of financial transactions and the reconciliation of accounts and the preparation of recurring or special reports.
10. Preparation of financial data for budget estimates and forecast financial planning.
11. Deduction Withholding Taxes and ensuring submit to Government as per Government Rules
12. Maintaining and follow-up of receivables and payables
13. Assist the Auditors (external/internal) in arranging the required financial records.
14. Liaison with banks and financial institutions to obtain day-to-day information regarding procedures and regulations, and matters about the maintenance of office bank accounts, etc.
ADMINISTRATION MANAGEMENT:
1. Ensuring proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building. Arrangement for repairs as necessary.
2.  Managing administrative functions and establish internal administrative systems and controls.
3.  Operating standard office equipment and performs related work as assigned.
4.  Performing physical check and verification of all Inventory and assets annually.
5. Calculation and payment of salaries, allowances, travel claims, and other payments of the staff, consultants, and vendors.
6. To coordinate with service providers on behalf of project beneficiaries, coordination with medical and educational institutions, hospitals, training institutions, grocery stores, transporters, contractors etc.
7.  Responsible for maintaining files and retaining relevant financial, HR, asset, and vehicle records.
HUMAN RESOURCE (HR) MANAGEMENT
1. Processing of regional staff salaries, obtaining attendance, leave records and process for deductions and adjustment in payroll. Incorporating payroll changes (transfers, LWPs, benefit changes, bank accounts etc.).
2. Processing staff monthly Payroll, ensuring the Salary charging is correctly done and review of payroll for any deviations.
3. Developing employee unique codes and position identity numbers and conducting interviews.
4. Develop annual calendar for performance management and administer the process
5. Maintain Updated data related to all HR functions. Developing Dash Boards/Pivot Tables of all HR functions
6. Keeping track records of short term and extended term contract staff.
7. Keeping track record separations (contract conclusions, expiries, superannuation retirements etc.)
8. Preparing and process registration health insurance.
9.  Ensuring timely disbursement of full and final settlements in coordination with finance of separating employees. Support the data analytics and quality control of monthly and quarterly HR reporting
10. Keep personal files of ex-employees updated, ensure that all the documents are available in staff file.
11. Processing registration of all employees with EOBI and ensure all employees get EOBI cards.
12. Check and process monthly EOBI contribution lists and ensures timely payments
13. Ensure compliance to EOBI and other statutory policies. Process EOBI pension cases & obtain pension cards.
14. Maintain updated records on job grading working with the field entities
15. Responsible to maintain accurate and updated database of personnel for employment contracts to support the core HR processes.
16.  Develop tools for HR and managers on key HR processes to help build capacity and competence in the field and to support the growth of the organization.
17. Process Personnel requisition form (PRF) for vacant position, verified budget from finance, develop ToRs with the help of HoD.
18. Conduct written test and interview, develop unique code for written test to ensure transparency, developed check list for maintaining staff file.

A.          SUPERVISE THE WHOLE FINANCE, LOGISTIC, AND  ADMINISTRATION TRANSPARENCY (FLAT) PROCESS:
1. Compliance with International Standards for the Professional Practice of Internal Auditing and International Auditing Standards.
2. Ensuring through various audit procedures that significant financial, managerial and operating information is accurate, reliable, and timely.
3. Ensuring the employees, suppliers, contractors, and consultants comply with internal policies, guideline, and applicable laws, and regulations
4. Internal audit and review of financial, logistics, administrative, and Programme documentation, identifying the discrepancies and reporting immediately to the concerned department for corrective action.
5. Compiling and filing all project-related financial, logistics, administrative, and Programme Information in the designated project Compliance folder.
6. Follow-up of the Compliance process at the base level by ensuring the regular transfer of the project(s) Compliance documentation to the capital office
7. Follow-up of the Compliance process at Implementing Partner (IP) level by ensuring the regular transfer of the project(s) Compliance documentation to ACTED’s capital office.
8. Ensuring the centralization of all Compliance folders at the Capital office
9. Facilitating the country Compliance review and ensure the accurate documentation of costs/expenses allocations within the documentation
10. Submitting the completed Compliance folder to the Country Director for his/her review and approval.
11. Submitting the completed Compliance folder to Regional Office once the Compliance review process has been completed and ensuring that the duplicate Compliance folder is securely archived.
12. Contributing to finalizing the risk mitigation plan of potential Implementing Partners (IP) and prepare a training plan on the weak areas identified during due diligence and capacity assessment.
 B.          ENSURING THE ACTED COMPLIANCE AND ACCOUNTABILITY  AT ALL LEVEL:
1. Providing timely supplementary quality control of the Compliance documentation by checking the accuracy and consistency of the information between the related documents and report discrepancies immediately to the department concerned for corrective action;
2. Facilitating and reporting compliance of all audit recommendations/action plans under the authority of the Country Director and provide accurate feedback immediately;
3. Conducting a monthly market-price survey of the materials/services identified in the current country market basket (frequently procured items/services).
4. Compliant Investigation regarding misappropriation of funds/grants in the fields and office level.
 C.          REPORTING:     
1. Preparing a Monthly Compliance Report giving as much detail as possible for all existing projects that are ongoing and completed but are yet to be reviewed and submitted to the Regional Office.
2. Facilitating the preparation for external audits and regularly update the Country Director, the Regional Audit Manager, and the Audit Manager of the progress through the relevant follow-up memo;
3. Reporting the updates of the Compliance situation for all projects during the country compliance meetings.
4. Monthly report all the issues related to the project activities. Regularly flag the bottlenecks to the audit manager/concerned department head.

As a consultant fully responsible for the “Access to Finance Project” under the GBC Priority valleys plan program at the regional level. 
1. Provide support to VWOs/CBSGs in the documentation for emergency saving promotion
2. Organized valley conferences and best performance Awards ceremonies for V/WOs
3. Provide support to implement revolving fund for social enterprises support
4. Provide support for CIF Loan Management System implementation in LSOs and VWOs
5. Provide consolidated regional monthly and quarterly Saving Report of VWOs and LSOs
6. Providing logistical support to conduct a study on dynamics of savings, progress reporting (quarterly), and publication
7. Facilitate linkages and pilot partnerships with financial institutions
8. Conduct and Implement LSOs/VWOs’ audit, action plans, handholding, and system development
9. Developed of VWOs/CBSGs in documentation materials.

10. Conduct V/WOs and YOs audit
11. Organized enterprise development training (EDT) for the potential group, LSO, and community representatives.
12. Organized Leadership Management Training (LMST) and Community Management Training (CMST) for the LSO, and community representatives.
13. Developed business plans for LSOs and individual community members.
14. Developed business management materials for beginners to maintain an effective record.

A.     FINANCIAL AND ADMINISTRATION MANAGEMENT
1. Correct, process and reconciles a wide variety of accounting documents such as invoices, project billings, employee reimbursements, cash receipts, vendor statements, and journal vouchers.
2. Prepare bank reconciliation statements or other financial reports.
3. Monitor expenses of departments or units. Ensure expenditure control and compliance with funding and reporting requirements, policy, and accounting standards.
4. Prepares and processes documents to disburse funds, make deposits and prepare reports; compiles and reviews information for accuracy, and maintains records.
5. Verifies items billed against items ordered and received and reconciles differences through follow-up with the vendor and/or other employees.
6. Enters, updates, and/or retrieves accounting data from automated systems.
7. Disburses funds using manual/local warrants or petty cash and verifying code
8. Files and/or removes records and reports, Maintain office records.
9. Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building. Arrange for repairs as necessary.
10.Manage administrative functions and establish internal administrative systems and controls.
11. Operates standard office equipment and performs related work as assigned.
12. Maintenance of Financial Progress Reports and accounting records for classification and recording of financial transactions and the reconciliation of accounts and preparation of recurring or special reports.
13. Calculation and payment of salaries, allowances, travel claims, and other payments of the staff, consultants, and vendors.
14. Preparation of financial data for budget estimates and forecast financial planning.
15. Liaison with banks and financial institutions to obtain day-to-day information regarding procedures and regulations, and matters about the maintenance of office bank accounts, etc.
16. Responsible for verification and proper accounting of all supplier invoices.
17. Perform general accounting activities and preparing monthly balance sheet reconciliations.
18. Ensure reporting of transactions, receipts & payment accounts, bank reconciliation, bank statements on monthly basis.
19. Responsible for maintaining files and retaining relevant financial, asset, and vehicle records.
20. Assist the Auditors (external/internal) in arranging the required financial records.
21. Provide administrative and logistic support to the program team.
 B.      FINANCIAL AND OPERATION MANAGEMENT
Implementation of operational and financial management strategies by:
1. To ensure timely submission of financial reports from implementing partners and disbursement of funds in coordination with the respective program and finance teams.
2. Fully complying with Donor rules, regulations, and policies related to financial activities.
3. Feedback financial recording/reporting systems of project, program.
4. Review and updating of financial policies and procedures of implementing partners
5. Following-up on audit recommendations and checking Implementing Partner’s audit result from an independent auditor.
6. Contact and coordinate of external auditor as a focal person for LSOs Annual Audit.
7. Implementing an effective internal controls framework and ensuring proper functioning of a client-oriented financial resources management system.
8. Implementation of Financial, HR, and procurement policies in the Project.
9. Taking to financial inputs and feedbacks from finance staff of LSOs, local implementing partners, and other local stakeholders.
10. Continuously analyzing and monitoring the financial situation and supporting; preparing forecasts for ongoing projects considering local internal and local external factors.
11. Analyzing and contributing to making a budget for proposals for national and international donor programs.
12. Ensuring that minimum supporting documentation is attached/provided with all the vouchers.
13. Institutional capacity assessment (ICA) and due diligence of guarantee organizations for donor agencies.
14. Review of microcredit fund of LSOs and giving inputs for the sustainability of the organization.
 C.      BUDGET MANAGEMENT
Management of project budgets and organization and functioning of an optimal cost-recovery system for the organization by:
1. Preparation and review budget and financial reports for quarterly, biannual, and annual reporting to donors. Ensure timely flow of financial reports and relevant information to donors.
2. Elaborating proposals for the planning of financial resources of the implementing partners and preparing reports containing an analysis of the financial situation.
3. Providing technical support in respect of preparing budgets, regularly analyzing and monitoring the delivery situation of all projects.
4. Establishing a project budget preparation/modification monitoring system and controlling budgetary status.
5. Implementing the control mechanism for projects through monitoring budget preparation/modification.
 D.     ACCOUNTING MANAGEMENT
Proper control accounts by:
1. Analyzing and acting upon proposals for the internal expenditure control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded, payrolls are duly prepared, travel claims and other entitlements are duly processed and receipting of goods and services and establishment of accruals are properly done in compliance with organization’s policies and procedures;
2. Taking timely corrective actions on financial disputed matters and responding to resolve financial data issues.
3. Technical assistance in respect of financial management to implementing partners.
4. Synthesis of lessons learned and best practices in finance and operations
 E.       COMPLIANCE MANAGEMENT AND CAPACITY BUILDING
Ensuring legal compliance management of implementing organizations:
1. Information dissemination regarding legal compliance.
2. Timely submission of corporate compliance.
3. Confirmation/checking required documents.
4. Contact the respective department.
5. Ensure annual General Meeting (AGM) of the partner organization in respective time and manner.
 F.      HR AND ADMINISTRATION MANAGEMENT
Capacity building of implementing partners for HR and Administration tasks:
1. Review and implementation of HR, procurement policies of implementing partners.
2. Capacity building regarding human resources and administration management of implementing partners
3. The format developed regarding administration and HR management for implementing partners.
4. Capacity building of Village and Women Organization (V/WOs) and LSOs representatives regarding financial and operation management.
5. Enterprise development training (EDT) for potential group and community representatives.

Approval from competent authority for utilization of grant for Smooth operation of School.
Purchased and provide necessary items to CMW School and payment of bills.
Provide necessary academic material to teacher and students.
Process of monthly expenses, in lop with Nursing Examination Board (NEB), Nursing Council and Executive District Officer (health).
Repairs and maintenance of vehicle, record keeping of log book and look after of movement and consumption of fuels.
Maintenance of students and staff attendance record and updating on regular basis;

Developed Inventory control system.
Manage all bank and cash payments.
Making Purchase requisition according to demand.
Settlements of creditor accounts and handling of debtors accounts as well.
Payment of staff salaries and commissions.
See to vehicle movement and consumptions.
Preparation of bank ledger and bank reconciliations.
Scrutinize of receipts and payments.
Preparation of receipts, payment and general vouchers.
Preparation of financial statement

Preparation salary and marketing expenses.
Payment of staff salaries.
Preparing journal voucher and cash vouchers.
Preparation and maintenance of Vouchers and ledgers.
Reconciling all bank accounts and keep appropriate record.
Dealing with bank and solving any bank related problems.
Maintenance of debtor’s business record.
Working with accounting software.
providing and getting necessary information’s from different department (Marketing, Distribution, Purchase, Administration, Import, Export and Audit) dealing with Income tax department and E- Filing of tax Challan and proper documentary record.
Accurate and systematic record of employees’ imprest, advances and their adjustments.
Other finance and accounts related matter assigned by supervisors;

Visit of different Aga Khan Schools for collection fees and keep posted them in developed software and forward to regional office.
Provide academic materials to teachers and students.
Maintenance of stock register, assets register and vehicle log book.
Keep appropriate and update documentation of student and teacher and forward to regional office and relevant school on monthly basis.
Update record of student admission, remission, left and free ship and inform to relevant school and regional office.
Purchase of required items and stationeries and deliver to school.
Arrangement repair and maintenance of vehicles keeping efficient record.
Arrangement and facilitation of training and workshop of teachers, staff and community representatives.
Physical verifications of assets in office as well as schools and maintained proper record.
Maintaining petty cash and all books of account. Prepare of petty cash vouchers.
Maintain staff attendance record, leave record of teaching and non-teaching staff and forward them to human resources department.
Working accounting software, personnel management software and fees collection and control software.
Ensured attendance register maintain it on daily bases, keep the leave record of staff and share it with HR Manager on monthly bases
Assist in procurement of items and teaching materials.