Admin/Operation: Manage day-to-day administrative and operational matters which include supporting regional sales office OUPP and resolving their administrative issues, which include but not limited to,
Executive Assistance: Manage SMT calendar, write correspondence and coordinate with stakeholders. Coordinate with Govt authorities, ministries, schools, social sector.
Recruitment & Selection: Coordinate with head office, utilize various channels to identify potential candidates, review resumes for shortlisting, organize and conduct interviews, keep the candidate updated necessary arrangements for tests and interviews. Update and maintain North HR filing system,
Fleet management: Responsible for ensuring smooth operations of the OUPP fleet vehicles and fleet related responsibilities. Managing the PSO fuel accounts for North OUPP. Vehicles maintenance, logbooks, vehicles inspection.
Travel Desk: Manage travel desk, plan itinerary, facilitate boarding lodging, visa processing and ensure logistics support.
Coordination: Schedule internal external meetings, arrangement of conference room, town hall meeting, stationery, confirmed meeting attendees, agenda distribution and circulation of meeting minutes. Liaising with HR, IT, Finance department.
Vendors Management: Dealing with multiple vendors and ensuring services are received as per requirements. Develop working relationships with service providers and governmental entities involved in day-to-day operations.
Workplace Maintenance: Workplace inspection, entertain staff request regarding furniture, office space, IT equipment, attendance, POC of workplace maintenance and ensure timely execution of repair and maintenance.

Admin/Operation: Manage day-to-day administrative and operational matters which include supporting regional sales office OUPP and resolving their administrative issues, which include but not limited to,
Executive Assistance: Manage SMT calendar, write correspondence and coordinate with stakeholders. Coordinate with Govt authorities, ministries, schools, social sector.
Recruitment & Selection: Coordinate with head office, utilize various channels to identify potential candidates, review resumes for shortlisting, organize and conduct interviews, keep the candidate updated necessary arrangements for tests and interviews. Update and maintain North HR filing system,
Fleet management: Responsible for ensuring smooth operations of the OUPP fleet vehicles and fleet related responsibilities. Managing the PSO fuel accounts for North OUPP. Vehicles maintenance, logbooks, vehicles inspection.
Travel Desk: Manage travel desk, plan itinerary, facilitate boarding lodging, visa processing and ensure logistics support.
Coordination: Schedule internal external meetings, arrangement of conference room, town hall meeting, stationery, confirmed meeting attendees, agenda distribution and circulation of meeting minutes. Liaising with HR, IT, Finance department.
Vendors Management: Dealing with multiple vendors and ensuring services are received as per requirements. Develop working relationships with service providers and governmental entities involved in day-to-day operations.
Workplace Maintenance: Workplace inspection, entertain staff request regarding furniture, office space, IT equipment, attendance, POC of workplace maintenance and ensure timely execution of repair and maintenance.

Major Responsibilities:

Leading administrative function and ensuring healthy work environment through efficient administrative support.
Daily visit of the premise for required building repair & maintaince, and initiate work order to civil department.
Follow up of ongoing civil project with submission of monthly progress report on repair & maintaince.
Entertain WO received from different sections/Units against repair & maintaince, services, new installation regarding electrical work, AC, carpenter, civil, paint.
Manage EHS department roster, ensure fire and safety equipment installation, emergency exits are functional review daily reports.
Support day to day general administrative activities covering expense claims, premises maintenance, transport and logistics, security issues and ensure safety of equipment and property.
Coordinate with store and follow up with purchase department for required items in repair & maintaince.
Check & verify daily security reports I-e visitors reports, vehicles log reports, daily incident report.
Act as Travel Focal Point, prepare travel authorization forms, and calculate the travel costs, and liaise with approved travel agent in obtaining tickets, security clearance and ensuring necessary logistics’ arrangements have been made.
Facilitate in boarding lodging arrangement for officials as per their entitlement around the country.
Fleet management including vehicle repair & maintaince, driver duty roster, token submission.
Coordinate with Govt institute i-e District Health Office, Rawalpindi Cantonment Board, and Civil Defense.
Manage and organize company events and functions such as annual dinner, sports week, board meetings and conferences.
Act as focal point for company telecom account, their quires and payments.
Organize meetings and draft meeting minutes, correspondence, reports, evaluation and justification, as required on general administrative and specialized task that may be of confidential nature.
Provide assistance in collection and preparation of documentation related to processing of financial transactions.
Verify and proceed invoices against services and follow up for payments from Finance department.
Manage the schedule of the Head of Department with external and internal parties, MD, BODs including visitors from external
Prepare moderately complex correspondence in the name of the Head Admin for review, signature and follow up if necessary.

Major Responsibilities:

To interact with walk in customer and to contribute towards achieving new sales, complaint handling, service request, up selling and cross selling targets, ensuring compliance to company guidelines.
To remain abreast on all current policies, procedures, promotions, products and value added services offered by the company and explain these to customer as per requirement in accordance with the established customer handling standards operating procedures, ensuring compliance of all company directives.
To perfume the role of a floor greeter as and when assigned by the service center in charge. As a greeter the resource would be responsible for channelizing the customers to the right service queue. Providing information and pitching various offerings of products & services and performing other activates as per requirement, which will be communicated from time to time.
To ensure proper closing at shift end in terms of monetary & inventory reconciliation, documentation completion as per SOP.
To act as focal point for managing the operations of service center in the absence of the service center in charge when assigned or as and when delegated by the service center in charge / customer operations management.
 

Major Responsibilities:

Under the overall supervision of WR and direct supervision of the Polio Eradication Officer, the incumbent will undertake the following duties:
Receives and screens correspondence, provides necessary back-up information and maintains the record of various activities of the Polio Eradication Office.
Drafts and prepares correspondence of routine nature for the supervisor's signatures, checking enclosures and addresses etc;
Arranges appointments, receives visitors, screens telephone calls, respond to routine requests for information.
Provide facilitation to WHO provincial HR office which include candidate screening, shortlisting, guiding candidate, maintain their files and share the necessary/required data with HR officer.
Make arrangements of hire candidate orientation when and where required.
Facilitate WHO provincial Finance office in regard of payment request, field office cash reimbursement, and invoice clearance.
Makes travel and security clearance arrangements for staff working in the district.
Assist in preparing any training plans for supplementary Immunization Activity (SIAs). Assist in following up with UC levels the receipts of all logistic items for every SIA to ensure the running of the activity
Assist in sending different social mobilization, communications, training and campaign related materials along with vaccine and follows up its delivery to the quarters concerned.
Assist in getting reported coverage from all the UCs and its compilation and assist in organizing various meeting arranged by PEO.
Performs general secretarial and administrative duties as required.
 

Major Responsibilities:

Act as Travel Focal Point, prepare travel authorization forms, and calculate the travel costs, and liaise with approved travel agent in obtaining tickets, security clearance and ensuring necessary logistics’ arrangements have been made.
Coordination of meetings and conferences, and schedule meetings arrangement accordingly.
Act as focal point for IRM corporate account of telecom companies
Event management i-e Annual Dinners, Sports Week, Strategic Meeting, Annual Review Meeting. 
Budget prepartion and its presentaion to get approval for events.
Entertain purchase requisition from departments. Supports the procurement of goods and services.
Initiate RFQ and make comparative statement to present in procurement committee.
Maintain complete updated purchasing records/data and pricing in the system.
To ensure procurement of quality goods at right time and place with respect to best value of money.
Coordinate with suppliers to ensure on-time delivery.
Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
Negotiate with vendors for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers. Plan and manage inventory levels of materials. Process and manage the necessary documentation.
Support in the finalization of selection and other process approvals.
Coordinate for BOD and Other internal and external meetings.
Draft official correspondence including reports Letter, office orders, notices for CEO signature.
Any other task assigned by Line Manager.

Major Responsibilities:
Draft official correspondence, Project report, letter for Project manager.
Arrange meetings of Project Director, Project Coordinator and Project Manager with different Implementing partners, donors and Govt representatives on camp operations.
Arrangement of office supplies for camp office, warehouse and project manager office.
Coordinate with Head office regarding staff hiring, salaries payments of camp, petty cash adjustment Reimbursement.
Check all invoices for logistics services against service requests made from the logistics office. Timely fulfilling the purchasing order.
Monitors the status of incoming supplies, status monitoring and correspondence with the Supplier and ensuring requisition order timely. Dispatching goods to relevant filed office in best Possible Time.
Monitors and summaries all expenditure and provides activity report to the Project Manager.
Processes logistics requests from programs and ensures follow up action completed.
Provides goods status reports to Project Manager and updating Warehouse record.
Keeps PM informed of all inbound shipments and ensures that all documentation necessary for clearing is provided to the forwarder.
Supervises the day-to-day operations of the camp project. Any other task assigned by Project Manager.