• Receiving RFQs and Pos from customer(s)/agent(s).
• Preparing and sending quotes to customer(s)/agent(s) after management price reviews.
• Order placing in SWPS against the proper manufacturing or technology centers and or selected third party suppliers.
• Interfacing with product centers to obtain better delivery times and reporting to sales team and operations (EIC/FSM/ OPS MGR).
• Issuing on time bimonthly reports on delivery schedules and order tracking of all SWPS
orders and shipments through GOLD to sales team and operations (EIC/FSM/OPS MGR).
• Working closely with SCS to assure all documentation is in place for customs clearance purposes.
• Working closely with the sales team to assure price books contain the items and prices for invoicing purposes. Creation of new price books as instructed by sales team.
• Preparation of FTLs for orders to be invoiced.
• Prepare detailed monthly revenue forecast by client , mid monthly forecast report with the sales team input.
• Provide support to sales team in tenders preparation, including compiling, drafting the commercial offer, making the final presentation and submitting to the client after making copies.
• Preparing and or assisting FSM with FMT preparation and approval process, assuring Finance.
• Department receives on a timely manner all FMTs.
• Transportation.
• Notifying SCS on shipment consolidation or non consolidation.
• Notifying product centers of urgent shipments.
• Coordinating transportation and lodging for the movements of personnel.
• Manage AL petty cash according to finance guidelines/policy.
• Obtaining from warehouse goods receipt report to assure orders are properly closed in the system and notifying sales team and operations.
• Assisting sales team and operations in event coordination (materials, hotels accommodations, meals, conference rooms, invitations, others).

• Responsible for Shipment Out and Shipment In.
• Responsible for Receive Tools from other location to base.
• Responsible for making shipping manifest as per specifications.
• Responsible for making toolset for Impulse , Short Pulse & DVD xT.
• Keep records for daily shipments and backload on Excel.
• Keep records for tool rental sheet on monthly basis on Excel.
• Preparing Daily production report to monitor production of tool per technician on daily basis.
• Have access to Paper-less for inspection reports of tools.
• Accepting Tool Collar Order (TCO) for specified Rig & Well for all tools also link tool with TCO and release TCO.
• Adding new tools to Qtrac with invoices and photos.
• Junk tools from Qtrac as per instructions.
• Give access to other employees to Qtrac locations.
• Communicate with other Qtrac administrators from different locations of the world for any kind of issues and delays.
• Responsible to print shipping manifest along with inspection reports of collars and cross over with OST & CAL report and hand over to Mobilization team.
• Transfer tools from 1 Qtrac location to another location.
• Responsible for adding electronics components of tool electronics in Qtrac.
• Responsible to check for the TCO’s in shipping monitor.
• Responsible to mail FSM for missing dump files from engineer on Rig sites.
• Also responsible to mail FSM for any kind of ERS issues.
• Take care of all mails regarding Qtrac and administration issues.
• Provide technician a professional support to save their time to concentrate on tool.

• Present a professional, welcoming first contact to all clients, funders, vendors, board members, staff, media, etc. By phone, in person, and email. Responsibility for development & implementation of efficient office system.
• Responsible for keeping office equipment maintained.
• Responsible for organizational functions and general meeting support: Including arranging follow up calls, maintaining office space Schedules, Securing Food and Supplies, Copying & Faxing.
• Responsible for incoming and outgoing mail, Shipping & Receiving.
• Responsible for maintenance of common spaces for Appearance & Functionality.
• Responsible for Managing Supplies and Maintenance of storage areas.
• Provide support for teams: Staff travels arrangements and expense tracking program and stipend Supplies.
• Provide support for Marketing/Communications; Maintain mailing list, Assist with mailings and Packets.
• Provide Support for IT department: Help monitor staff needs, Assist staff with problem solving, Assist IT staff as requested.
• Provide support for Human Resources: Interview Schedule, Applicant Pool, Resume Files, Orientation, Monitoring time sheets.
• Provide Support for Finance.

• Maintaining professional and friendly communications as the first point of call for general external enquiries and correspondence.
• Coordinating office supplies including making orders and maintaining stationery and mail Supply levels.
• Appraisal Planning and Strategizing and Documentation.
• Management of day to day Operations.
• Preparing monthly time cards of employees.
• Signing and keeping record of payment Vouchers.
• Monitoring cargo movements through tracking system.
• Developing new duty Rosters for Drivers.
• Scheduling maintenance charts for all vehicles.
• Radio communication with control room to report progress.
• Scheduling repairs and test drives for vehicles.
• Handling Inventory.

• Preparation of Weekly, Monthly Cash Flow Statement.
• Preparation of Banks Reconciliation Statements.
• Quarterly Pharmacy Stock Taking.
• Creditor Reconciliation.
• Reconciliation of receivable with Credit & Collection Development.
• Recording revenues and expenses in General Ledger.
• Preparation of Journal Vouchers.
• Preparation of Tax Deduction Certificates.
• Preparation of Petty Cash Vouchers.
• Preparation of Patients Refund Vouchers.