> Trace, track and expedite purchase processes.
> Create and maintain contact with vendors and customers to ensure timely delivery of goods.
> Interact with third party logistics service providers.
> Making arrangement of accommodation for visitors.
> Making travel arrangements for IR and its partners in line with IR policies and procedures and maintain quality documentations.
> Arrange internal and external workshop/meeting for IR and its partners and facilitate administrative functions.
> Setting up and monitoring stationary of the office and ensure that minimum stock available in the stock.
> Assets administrative system, issuance record.
> Process payments and forward it to finance for payment in line with organizational policy and procedures.
> Extend qualitative support to programme and staff.
> Supervising and overseeing the functioning of all subordinates

> Keeping Recording of receipts for cash expenditure.
> Securing petty cash and its reconciliation prior to month end and replenishment
> Managing supplier/vendors payments.
> Reviewing the filled up payment requisition form as a whole.
> Ensuring delivery of cheques to the suppliers.
> Submitting Taxation reports to the concerned authorities.
> Issuaing of details of transactions and explaining their nature to the relevant staff.
> Having up to mark knowledge about procurement process
> Timely reporting and handling of maintenance and repair of all office equipments, building and furniture, fixtures, vehicles.
> Supervising support staff
> Managing procurement for day to day office operations.
> Ensuring SC compliance of procedures.
> Ensuring fixed and control assets stock and record keeping registers.
> Ensuring proper travel arrangements for all staff and guests between different offices
> Ensuring that appropriate contract agreements for the office and accommodation are drawn up & signed.
> Maintaining proper record of documents issued or received till the final receipt of goods and final payments to suppliers.
> Receiving and verifying all the goods from supplier and verify bills for which the payments are due.
> Dealing various matters regarding insurance of vehicles, building and Assets.
> Supervising arrangements of seminars, conferences and interviews.
> Supplying and delivering equipment and materials to required destinations in an efficient and cost effective manner
> Coordinating with AO for technical assistance.
> Providing relevant reports to area office.
> Act as security focal person at field office.

> Strategically manage warehouse in compliance with company’s policies and vision
> Oversee receiving, warehousing, distribution and maintenance operations
> Setup layout and ensure efficient space utilization
> Initiate, coordinate and enforce optimal operational policies and procedures
> Adhere to all warehousing, handling and shipping legislation requirements
> Maintain standards of health and safety, hygiene and security
> Manage stock control and reconcile with data storage system
> Liaise with clients, suppliers and transport companies
> Plan work rotes, assign tasks appropriately and appraise results
> Produce reports and statistics regularly (IN/OUT status report, dead stock report etc.)
> Receive feedback and monitor the quality of services provided
> Manage office supplies stock and place orders
> Prepare regular reports on expenses and office budgets
> Organize a filing system for important and confidential company documents
> Answer queries by employees and clients
> Distribute and store correspondence (e.g. letters, emails and packages)
> Arrange travel and accommodations
> Schedule in-house and external events

************ Before this worked on the same position at Bagh/ Muzaffarabad from April, 2015 to July, 2019. ************
Trace, track and expedite purchase processes.
Create and maintain contact with vendors and customers to ensure timely delivery of goods.
Interact with third party logistics service providers.
Monitor the stock levels. Take inventory and analyze all documentation such as invoices, bills and other supply documents.
Keep maintenance within the warehouse.
Making arrangement of accommodation for visitors.
Making travel arrangements for IR and its partners in line with IR policies and procedures and maintain quality documentations.
Arrange internal and external workshop/meeting for IR and its partners and facilitate administrative functions.
Setting up and monitoring stationary of the office and ensure that minimum stock available in the stock.
Assets administrative system, issuance record.
Process payments and forward it to finance for payment in line with organizational policy and procedures.
Extend qualitative support to programme and staff.
Supervising and overseeing the functioning of all subordinates

 Maintained accurate inventory records through the use of a computerized inventory system.
 Conducted the smooth functions relating to requisition, receipt, stacking, and dispatch of goods and supplies.
 Maintained inventory of all supplies and made note of damaged goods etc.
 Coordinated with transporters and suppliers for the dispatch and procurement of goods.
 Supervised the maintenance of warehouse.
 Was responsible for completion and prompt submission of all related paperwork and the provision of other information as requested.
 Created and maintained contact with vendors and customers to ensure timely delivery of goods
 Interacted with third party logistics service providers and Maintained communication with warehouse staff to ensure proper working order
 Reviewed bills, invoices and purchase orders. Ensured all payments are processed in time
 Organized files both manually and electronically
 Ensured that the warehouse had sufficient space for incoming deliveries and Ensured that all items are properly numbered and tagged
 Conduct safety procedures for outbound shipment vehicle

 Received supplies and ensured both quality and quantity
 Interacted with third party logistics service providers and Ensure accuracy of all inventories
 Maintained communication with warehouse staff to ensure proper working order
 Reviewed bills, invoices and purchase orders and Ensure all payments are processed in time
 Organized files both manually and electronically
 Ensured that the warehouse has sufficient space for incoming deliveries and Ensure that all items are properly numbered and tagged
 Disposed of unserviceable or damaged items
 Conduct safety procedures for outbound shipment vehicle
 Reconcile hand receipts
 Manage warehouse security related work such as preparing badges, passes and identification cards

 Assisted with all aspects of administrative management, logistics, equipment inventory and storage
 Managed inventory of assets and supplies, monitored critical level of stocks and submitted invoices
 Organized and coordinated meetings, interviews, events and other similar activities
 Maintained office efficiency, planed and implemented office systems, layouts, and equipment procurement.
 Maintained stationary supplies and coordinated deliveries. Office expense: water, electricity, logistic support
 Managed administrative department, maintained a safe and secure work environment,
 Processed logistics requests from programmes and ensures follow-up action completed.
 Was responsible for completion and prompt submission of all related paperwork and the provision of other information as requested.
 Was responsible for the management of the warehouse, in line with organizations policies.
 Assessed the availability of space and prepared stacking/storage plans prior to programming/contingency commodities arrivals.
 Supervised the receipt of all arriving consignments. Carried out regular physical random warehouse checks of commodities and inventory.
 Prepared all procedures and necessary steps for commodity disposal. Produced regular stocks reports and daily stocks positions.
 Prepared loading plans and ensured that standard waybills are duly completed.

 Was responsible for smooth functioning of entire office premises.
 Ensured that office needs are met in order to enable a safe, comfortable and productive working environment.
 Ensured all lease agreements are extended and terminated when due. Ensured all utility bills are paid when due.
 Supervised support staff, to ensure overall cleanliness standards are achieved. Ensured all required maintenance in office building is completed.
 Ensured proper functioning and standards of all office equipment.
 Was responsible for coordination, proper functioning, and maintenance of all IR vehicles as well as rented ones.
 Ensured IR traveling policies and procedures are being observed by staff and drivers.
 Managed overall IR property and assets inventories and records. Ensured that assets management procedures are strictly followed at all times.
 Implemented Islamic Relief policies and procedures in relation to logistics management.
 Managed procurement and purchases as assigned.
 Invited quotes for purchases and the transpiration of commodities. Kept updates of standards and procedures according to policies and donor requirements maintained good relationship with suppliers and service providers.
 Managed and purchased office supplies and stationery etc. and distributed in the office.
 Was responsible for goods receiving and issuing in warehouse and maintained warehouse Inventory including Food and non Food items

 Entered all financial transaction into the accounting software after proper verification and making backup of financial record. Was responsible for running all financial functions of the office.
 Ensured that office needs are met in order to enable a safe, comfortable and productive working environment.
 Ensured all lease agreements are extended and terminated when due. Ensured all utility bills are paid within due date.
 Supervised support staffs to ensure overall cleanliness standards are achieved.
 Ensured security and safety standards, keep close coordination with local authorities and IRP Security Officer for updates, supervised Guards, and enforced office safety policies.
 Ensured proper functioning and standards of all office equipment including copy machine, phones, fax, scanners, cameras, generator, computers, printers and connectivity equipments.
 Ensured all required maintenance in office building is completed.
 Was responsible for coordination, proper functioning, and maintenance of all IR vehicles as well as rented ones.
 Ensured IR traveling policies and procedures are being observed by staff and drivers.
 Managed overall IR property and assets inventories and records. Ensured that assets management procedures are strictly followed at all times.
 Implemented Islamic Relief policies and procedures in relation to logistics management.
 Invited quotes for purchases and the transpiration of commodities. Kept updates of standards and procedures according to policies and donor requirements maintain good relationship with supplies and service providers.
 Managed and purchased office supplies and stationery etc. and distributed in the office

 Planned for daily delivery schedule, supervised loading and unloading.
 Was responsible for overall stock control, adjustment, monitors & reconcile of stock.
 Was responsible for daily manpower arrangement and deployment.
 Was responsible for the management of the warehouse, in line with organisations policies.
 Ensured that standard systems are properly maintained at warehouses.
 Assessed the availability of space and prepare stacking/storage plans prior to programming/contingency commodities arrivals.
 Supervised the receipt of all arriving consignments. Monitored the quantity and quality of stock stored.
 Carried out regular physical random warehouse checks of commodities and inventory.
 Produced regular stocks reports and daily stocks positions.
 Ensured safety measures and implementation within the entire warehouse.
 Provided assistance to Admin & Logistic Officer in Administration and Logistics documentation

 Compiled and maintained records of quantity, type, and value of material, equipment, merchandise, or supplies stocked in organization.
 Counted material, equipment, merchandise, or supplies in stock and posts totals to inventory records, manually and using computer.
 Compared inventories to office records and computed figures from records, for example sales orders, production records, or purchase invoices to obtain current inventory.
 Verified clerical computations against physical count of stock and adjusts errors in computation or count, or investigated and reported reasons for discrepancies.
 Compiled information on receipt or disbursement of material, equipment, merchandise, or supplies, and computes inventory balance, price, and cost.
 Prepared reports, for example inventory balance, price lists, and shortages.
 Prepared list of depleted items and recommended survey of defective or unusable items.