Human Resources Management
• Acting as a Focal point for all HR related matters.
• Ensuring implementation of HR policy including Recruitment, Training, Appraisals and Compensation/Benefits.
• Maintaining Individual Files for all staff of the Company as per agreed format, ensuring each file is updated at all times.
• Participating in and ensure complete processing of HR related documents i-e: Contracts, Office orders, promotions, separations, handing/taking over, final settlements, etc.
• Ensuring the submission of timesheets templates to all staff and consultants in a timely manner. • Compiling and Maintaining time record for all employees, notifying them about updated status every month.
• Maintaining record of all employees leave database.
• Developing local collaboration of the Company with Insurance Agencies.
• Participating in and process Employment/Personnel requisitions, Jobs Advertisements, Recruitment and drafting Employment Offers.
• Participating in and prepare Job Descriptions for individual cases as and when required.
• Participating in and ensure formation of Selection Committee for advertised jobs.
• Consolidating recommendations of Committee for final selection.
• Maintaining database of CVs from prospective candidates for Job/Internships.
• Receiving, Checking, Analyzing and Concluding Performance Management/ Appraisal forms for individual employees.
• Ensuring each employee receive related benefits i-e: Group Life insurance, Health Insurance, etc entitled to him/her as per HR policy.
• Preparing Salary and other benefits sheet for employees each month and coordinate with Finance for timely disbursement.
• Processing EOBI procedures for employed staff, ensuring monthly entries for each employee and subsequently Invoice generation for Finance Department.
• Processing Insurance claims by individual employees as submitted from time to time.
• Ensuring each employee receives his/her Employment card, Insurance card and EOBI card within one month from the date of his/her joining.
• Maintaining database of all HR activities being carried out.
Administration:
• Maintaining a professional working environment at the Office within which each individual can aspire to be achieving their full potential.
• Ensuring supervised housekeeping of the Office.
• Ensuring maintenance of the Office with all necessary equipment, tools, furniture and fixtures etc at all times.
• Identifying the need for Capacity Building and Skills Development for related staff to enhance their professional abilities.
• Ensuring that all Agreed Protocols are established and followed through in the Office, with a Well-Managed Recording, Reporting and Feedback System.
• Acting as a focal person for meeting rooms reservations and allotment.

Managing Office Administration per donor’s policies and procedures.
Managing contracts/lease agreements and MoUs with different service/goods providers.
Aiding field based and expatriates from HQ.
Visa processing for expatriates.     
Liaison with USAID for smooth coordination between SEP management and donor.
Coordination with power generation companies, government entities & DISCOs to achieve project’s goals.  
Managing projects and follow-up with team members where required.
Budget forecast for operations, administrative procurement, repair and maintenance.
Prepare and conduct RFQs, RFPs, Negotiation memos, justification memos, receipt of quotations, bids or proposals, evaluation, negotiation of certain conditions of contracts in full compliance with the organization’s rules and regulations, procurement strategies, and processes.
Ensure a transparent and responsive procurement process is implemented and maintained.
Arrange procurement committee meetings and prepare the minutes of the meeting.
Carried out vendors/contractor’s pre-qualification exercise and maintained vendors’ database.
Performed visual compliance and vendor screening of awarded contracts/procurement.
Keeping track of all orders, liaise and co-ordinate with the relevant departments and keep them informed regarding any changes for effective planning.
Ensure timely payment to vendors.
Ensure assets and property are effectively managed, asset list is updated regularly.
Assets marking, issuance and physical verification.

Managing Office Administration per donor’s policies and procedures.
Managing contracts/lease agreements and MoUs with different service/goods providers.
Aiding field based and expatriates from HQ.
Visa processing for expatriates.     
Liaison with USAID for smooth coordination between SEP management and donor.
Coordination with power generation companies, government entities & DISCOs to achieve project’s goals.  
Managing projects and follow-up with team members where required.
Budget forecast for operations, administrative procurement, repair and maintenance.
Prepare and conduct RFQs, RFPs, Negotiation memos, justification memos, receipt of quotations, bids or proposals, evaluation, negotiation of certain conditions of contracts in full compliance with the organization’s rules and regulations, procurement strategies, and processes.
Ensure a transparent and responsive procurement process is implemented and maintained.
Arrange procurement committee meetings and prepare the minutes of the meeting.
Carried out vendors/contractor’s pre-qualification exercise and maintained vendors’ database.
Performed visual compliance and vendor screening of awarded contracts/procurement.
Keeping track of all orders, liaise and co-ordinate with the relevant departments and keep them informed regarding any changes for effective planning.
Ensure timely payment to vendors.
Ensure assets and property are effectively managed, asset list is updated regularly.
Assets marking, issuance and physical verification.

• Manage office administration, logistics, procurement and vehicles’ fleet as per USAID policies and procedures.
• Organize and manage training programs, workshops, seminars, media events at national and international level.
• Manage contracts/lease agreements and MoUs with different service/goods providers as per USAID polices.
• Budget forecast for operations, trainings, procurement, repair and maintenance and utilities.
• Established and implemented operations guidelines and procedures.
• Insurance of equipment, vehicles, cash in safe and travel.
• Procurement for $35.6 million project as per donor policy.
• Inventory management, assets marking, issuance and physical verification.
• Manage service/good providers’ database, explore market, SAM check of suppliers.
• Visa process for expatriates.
• Orientation to new staff on policies and procedures.
• Security advisory to office/staff in absence of Country Security Director.

Achievements:
• Organized successful events at national/international level for more than four years.
• Established Project office at G-6/3 Islamabad.
• Verification, receiving, transportation and marking of assets and vehicles fleet from USAID warehouse.
• Comparison of “Training for Pakistan Project and “Pakistan Reading Project” operation manuals, finding differences and provided suggestions to the management.
• Renovated and shifted Project office to new location.

• Managed provincial office at Peshawar.
• Worked with the Team Leader to develop guidelines for operations, compliance, IT functions.
• Managed petty cash, utilities and other operational expenses.
• Maintained inventory database.
• Logistical support to field staff for their field visits.
• Ensure on time report submission by the field staff.
• Data quality assessment of field staff and weekly reports submitted to head office.

Achievements:
• Supported GIS staff in updating GIS mapping and reporting.
• Supported head office on staff hiring for new projects in KP districts and FATA agencies.

• Supervised tender tracking and submission of tender bids/invoices with complete documentations.
• Oversee day to day operations.
• Manged supply chain, transport pool.
• Developed and implemented purchasing strategies for products and services.
• Managed vendor relationships and built effective partnerships.
• Ensured smooth mobilization of projects.

Achievements:
• Establishment of warehouse at Peshawar.

• Supervised admin and transport team of 34 staff.
• Provided support to program activities & transportation of assets between country office & field offices.
• Managed warehouse, inventory database at field & partner offices.
• Financial administration including utilities, petty cash, budget support and reporting.
• Processed visas and managed travel & accommodation HQ staff.
• Managed operations procurement.
• Managed contracts for buildings, vehicles and other service providers.
• Insured project assets, buildings, staff houses.
• Managed expatriates staff house.
• Ensured security of the office building, field offices, staff house, and warehouse.

Achievements:
• Renovated new offices and staff houses with all essential fixtures and equipment.
• Sported CHF new project “PROSPER” at Larkana Sindh with administrative and logistical support.

• Administered project and field offices at FATA agencies and FR areas.
• Managed vehicle fleet of 16 vehicles.
• Managed assets track record and maintained adequate stock at warehouse.
• Ensured continuous supply of medicines to FATA & FR office to celebrate Child Health Day.
• Procurement as needed for project’s operations.
• Executed and maintained agreements and MoUs for different service providers.
• Worked with security department and local authorities to obtain safety measures.

Achievements:
• Active member of Incident Management Team, included security personals at national and international level.
• Provided emergency relief services to Peshawar flood affected areas and IDPs of Mohmand and Bajur agencies.
• Established new offices in project areas.
• Permanent member of procurement committee for program procurement $ 22 Million project.

• Administered office.
• Participated in bid competitions at different government/cooperate departments at provincial level.
• Ensured after sale service to RTC clients.
• Maintained staff record.
• Provided help desk services and had regular liaison with government/corporate clients

Achievements:
• Developed staff record management system.
• Lifted office record from hard files to e-filing.

• Provided administrative support to overall operations to project offices in seven districts of KPK.
• Organized trainings, workshops and seminars at national level.
• Managed inventory at Provincial Project Unit KPK.

Achievements:
• Implemented registered operating systems and other required software.
• Supervised construction and furnishing of project office extension.
• Established highly equipped communication centre at PPMU.

• Participated in tender bids, project planning, execution and completion upon successful bids.
• Managed staff and follow-ups with their assigned duties and targets.
• Facilitated walk-in customers with shelf purchases and trouble shooting.
• Provided support to filed office at Gilgit.

Achievements:
• Established a branch office at Gilgit.