Responsible to complete “Master List” on monthly basis on SAP.
Preparation and updating of Employee Data on SAP.
All Increments / Resignations / Promotions / Project Shifting of Technical resources in SAP on a monthly basis.
Maintain all the documents of the chamber of commerce (COC) and deal with Chamber of Commerce (COC) when any employee travel or visit, or full fill all requirements of (COC).
Responsible for collects of employee-related information and data from regional admin.
Identified KPIs for the HR department.
Prepare & Issue compulsory Letters like Notice Period Letter / Experience Letter / NOC Letter / Reference Letter Etc.
Coordinate with the Insurance Company and processes the OPD / IPD claims of Employees and Addition & Deletion of employees' insurance.
Prepared the Complete data of new Employees and share it with Payroll for EOBI registration.
Maintain and Follow the Recruitment cycle for hire an employee.
Ensure that accurate job description are in place.
Advertise technical and operations vacant staff positions on different headhunting Sites and maintain the Resume databank for future need.
Assist the reporting manager in the recruitment process, and get the resources and tackle according to requirement.
Initial Screening of all Candidates.
Coordinate with the Candidates for Interviews/ Offer.
Prepare Appointment Letters of Employees & Prepare Employment Contracts for new staff & Contract Extension / Amendment in case of renewal.
Ensure that all staff, including those newly recruited, is in the possession of & aware of LCC guidelines & procedures as described in the HR Manual.
Collect Assessment forms & other related documents which are to be filled for shortlisted candidates.
Schedule and organize interviews for shortlisted candidates.
Provide advice and assistance in developing human resource plans.
Coordinate with regional admin for smooth flow of HR Activities.
Organize staff training sessions, workshops, and activities.
Prepare the Life Insurance/ EOBI report on a monthly basis for Addition and deletion of employees
Maintain Employees Personal Filing System & Documentation of all Employees (Hard & Soft Copies) & maintain all administration files in the office.
Proper Filing of Documents Like Handing Over & Taking Over Forms, Leave Application Forms, Loan Forms, Clearance Forms, Interview Assessment Forms, Insurance Forms Etc.
Analyze Payroll Difference Between SAP & Excel Sheets.
Maintaining employees data base
Prepare Administrative documents such as Internal Memos & Letters.
Working on Employment contracts for new staff & Contract extension in case of renewel.
Give orientation to the newly recruited.
Maintain employees personal filing system & Documentation of a employees (Hard , soft & on Excel ).
Proper filing of Documents like handing over taking over forms, leave application forms, Loan from, clearance form, interview assessment forms , insurance forms etc.
Prepare appointment letters of employees.
Prepare payroll on ERP ( Microsoft dynamic s).
Prepare regular bio matrix Attendence & leave balances.
Maintain record of overtime sheets & leave forms.
Air ticket booking local/foreign for higher management.
Prepare data for insurance.
Analyze payroll and sort out the difference .
Supervision of House keeping, office boys & janitors.
Monthly accrued expenses booking.
Cost allocation-accrual based.
Verify financial transactions before sending approvals to finance to processes payment.
Management of contracted employees data through software.
Maintain record of sub contracted staff assets which include laptops & computer peripherals.
Time sheet management-policy based.
Reimbursement of expenses management-policy based.
Air ticket booking ( local/foreign)- policy based.
Hotel Reservation ( local/foreign)- policy based.
Expats pick & Drop - policy based.