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Manage day-to-day procurements in compliance with organizational and donor policies
Preparation of financial budget procurement plans for the year
Guiding other departments in completion of TORs along with specifications
Prepare and issue various procurement documents required at different stages of the procurement cycle
Manage office and other vendor contracts, ensuring timely renewals and payments
Pre-qualification of vendors by following organizational procurement policies and donor policies
Ensure completion procurement documents in the procurement cycle
Manage the procurement complaint handling and resolution process
Provide travel advisory for staff travels to ensure safe travel
Coordination with drivers in regard to assigning duties and fleet management and maintenance, supervising log book records
Facilitate staff in visa processing and address administrative matters with authorities and LEAs
Make travel and accommodation arrangements for staff and guests
Maintain the Fixed Assets Register and Inventory in line with donor guidelines
Management and renewals of staff health insurance and insurance policies for fleet
Coordinate and execute logistics operations for project activities and events
Provide support for the management of events, meetings, and workshops both inside and outside the office
Oversee daily office operations, including facilities management, office and IT equipment maintenance, and timely procurement of supplies
Establish and maintain an organized filing system, providing on-job training to administrative staff as and when needed
Do risk assessment linked with logistics, procurement, office security, staff well-being and organizational repute and provide risk mitigation advisories based on strategies
Overall supervision of Administration, Procurement & Security department at national level

Policy making and/or updating the HR, Administrative & Security Manuals
Develop and devise polices for employee retention and motivation
EOBI Registration, Updation and Management
Recruitment, Selection, Performance Evaluation, Health Insurance, Life Insurance & Maintenance of records
Assets Management, Inventory Management, Office Management, Hiring & Renovation of office premises
Maintaining Petty Cash, Inventory, Stationary & Store items
Fleet Management and Maintenance
Boarding and Lodging Arrangements
Procurement
Ensuring Safety & Security of Tangible & ntangible Assets
Overall supervision of HR, Administration, Security and Logistics department at national level.

Co-ordination with security agencies & control rooms of police for ensuring security and arranging squads
Hotel Reservations inside & outside the country
Protocol arrangement at offices and airports
Pick & Drop arrangements for officials
Arrangements of meetings
Maintaining attendance & Office Management
Custody and maintenance of official vehicles

Co-ordination with branches regarding HR & Admin matters
HR Management, Annual Appraisals, Recruitment & Employee Retention
Hotel Reservations for officials from HO visiting North
Protocols, Pick & Drop arrangements for officials from HO visiting North
Meetings arrangements inside and outside office
Dealing with Security Agencies & Civil Administration regarding bank’s security
Maintaining Office Timings / Holidays & Disciplinary Measures
Custody & Maintenance of Bank Vehicles
Coordination with embassies & travel agencies
Business Continuity Planning & Implementation, Health, Safety & Environment policy implementation

Site Visits & Work Force Management
Coordination with suppliers for getting raw material etc.
Coordination with Govt. agencies for getting tenders and bills approvals etc.
Keeping a check for controlling expenses
Salary disbursements to work force
Dealing with banks

Co-ordination with branches regarding HR & Admin matters
HR Management, Annual Appraisals, Recruitment & Employee Retention
Hotel Reservations for officials from HO visiting North
Protocols, Pick & Drop arrangements for officials from HO visiting North
Meetings arrangements inside and outside office
Dealing with Security Agencies & Civil Administration regarding bank’s security
Maintaining Office Timings / Holidays & Disciplinary Measures
Custody & Maintenance of Bank Vehicles
Coordination with embassies & travel agencies
Business Continuity Planning & Implementation, Health, Safety & Environment policy implementation