I am overall responsible for all the matters under the direct supervision of GM-Administration for routine tasks of administrative as well managing the logistic functions required for complete product supplies to distributor/suppliers. I am also involved in the matters of organizational procurement of goods and services. Descriptively following tasks were assigned to me.
• Prepare the minute’s sheet/Requisitions of for all supplies/services.
• Conduct market surveys/meetings with different vendors/suppliers for procurement process.
• Preparation of procurement evaluation/comparative sheets, Purchase/Service orders/Contract management, GRN/SRN & put up for further approving purpose.
• Managing of outward logistic function of organization nationwide (all the cities of Pakistan).
• Close liaison with sales manager/area sales manager for timely delivery of all supplies.
• Preparation of complete cost-effective plan for outward logistics & effective execution of plan.
• Close liaison with accounts unit for timely payment of all the vendors specifically for outward logistic payments.
• Handle correspondence and enquiries relating to the Supply Chain Management Unit.
• Handle quantity management aspects pertaining to the receipt of goods procured by the organization.
• Maintain the complete record of staff personal files as well processing of staff leaves.
• Work on staff salary and employee overtime month wise for timely disbursement.
• Take care all the matters related to General works in factory premises.
• Supervise all the support staff of organization including guards.
• Work hand in hand with the all Unit on administrative aspects of organization.
• Perform all functions as delegated by the General Manager-Admin from time to time.

 Procurement
• Ensures an accurate and proper procurement of all needed materials for the SOLIDAR implementation and assists with administration of logistics operations including receipt, warehousing, transport, distribution.
• Tracks and monitors incoming shipments.
• Coordinates with warehouse keeper (s) to ensure availability of space in warehouse and distribution plans.
• Records and retrieves information related to supply/ logistics including receiving documents and data for input, and completes the established input procedures.
• Prepares invoices for cash, bank and cheque payments accordance with the SOLIDAR financial guidelines and in cooperation with the Finance Officer and Project Manager.
• Checks the supporting documents to ensure that the correct financial and purchasing procedures have been adhered to before payments are affected.
• Conducts market surveys and vendor evaluation if needed and keeps accurate recording of goods delivery and warehouse management. Coordinates closely and ensure approval in this regard with the Project Manager.

 Logistics & Fleet Management
• Supervises day-to-day operations of office and vehicle movements.
• Participates in regular physical inventory/Assets counts and submits subsequent inventory reports.
• Ensures that all vehicles are in running order and that all required documents are accurate and according to the SOLIDAR guidelines.
• Prepares diesel/petrol consumption reports, keep logbooks adherent and ensure proper monitoring of the SOLIDAR fleet.
• Arranges trips and accommodation for field visits if needed. Coordinates closely with the Project Manager-Layyah on all issues.
• Supervises the driving staff to ensure that all safety precautions are taken before start of movement for safety of Vehicle and staff i.e. fasting of seat belts and lock the vehicle properly.
• Maintenance and clear organisation of the office equipment and all related equipment (inventory list), including the premises.

• To control all the marketing activity and deal with purchase &sale, Procurement through Tenders, Quotations, venue and menu arrangements for trainings, seminars& Review meetings etc...
• Tender Process, Bids Evaluation, Inspection of sample, Preparing Inspection Reports Making &Issuing Contract Award Notice Making Supply Service Agreement, Preparing Delivery Schedule.
• Keeping record of all type of assets, asset management
• Fleet management, contracts management related to all kind of Goods/Services procurements.
• To analyze, interpret and present tender results along with recommendations to colleagues and senior management. This will take the form of written reports and actual presentations.
• Work with Manager-Operations for implementing procurement policy and procedures of organization in a transparent manner.
• Respond to query related to logistics, procurement & administrative.
• Arrangements of all kind of domestic & international travelling.
• Making, Improving and Implementing of Organizational Procurement policy
• Being a Security focal point also implementing security procedures for staff and program activities
• Contributing for the budget preparation regarding procurement logistics related activities.
• Ensure timely and accurate payments to be processed to vendors.
• Ensure timely solution all administrative issues.
• Any other assignment assigned by the program Manager.

Responsible to plan and manage functions related to administrative/Logistics/procurement activities includes:-
• Preparation & forward Requisitions to concerned units
• Oversee activities in relation to office premises, office security, equipment & furniture, supplies, transportation, IT/telecom facilities, service & maintenance contracts and other common services.
• Float RFQ’s (request for Quotations/Proposals) in market among different vendors through email/hard letters by specifying the requirements of services/products.
• Prepare Contractual agreements with different vendors after getting evaluation of proposals/Quotations.
• Prepare contractual documents regarding Office building & even management.
• Maintained inventory of assets and ensured physical verification & tagging.
• Keep records and handle stationery items and equipment.
• Keep track of contract expiries and process for extensions, renewals, amendments & terminations.
• Procurement of Office Supplies as well assets by following organizational Sop’s.
• Preparation of payments requests/travel claims with the staff supporting documents.
• Preparation of Monthly Petty Cash reports.
• Ensure timely payments for rentals, utilities bills etc to keep on track operations.
• Preparation of Finance reports against advance released for activities.
• Responsible for checking monthly time sheets against leave applications and provide the finance department with updated payroll information on monthly basis.
• Ensure the record of visitors in office premises/ staff movements as well as Vehicle Log sheets.
• Prepare POL reports on monthly basis & requisite it to Finance unit for POL payment.
• Help to IT unit in preparation of employees ID card.

I was responsible to arrange necessary requirements related to Administration and Assistance in Finance record Preparation under the overall guidance of Manager Finance & Operations, I performed the following functions:-
• To responsible for maintaining the finance (Petty Cash Reports, Advances, Cash Disbursements, & Requisitions) record.
• Prepare Daily Cash statement, update Ledger &trial Balance on monthly/project basis.
• keep up staff personnel files with all relevant documents
• Entitlement & processing of leave applications of staff from HR Unit.
• Maintained inventory of assets and ensured physical verification & tagging.
• Keep records and handle stationery and equipment.
• Keep track of contract expiries and process for extensions, renewals, amendments & terminations.
• Ensure timely payments for rentals, utilities bills etc to keep on track operations.
• Prepare contractual credentials regarding Office building/Vehicle concord.
• Led the team of 5 members working for data of beneficiaries of different projects, Ware house officer as well as including Assistant admin officer.