Administrative Responsibilities:
·            Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive work environment of the Shifa College of Nursing.
·            Schedule, organize, and facilitate meetings, including preparing agendas, taking minutes, and distributing relevant materials.
·            Plan and organize institute events such as conferences, workshops, and student orientations, ensuring all logistical arrangements are in place.
·            Oversee administrative staff by setting job roles, responsibilities, performance standards, and providing necessary resources and feedback.
·            Support management by preparing reports, presentations, scheduling meetings, coordinating travel, and handling correspondence.
·            Coordinate maintenance and repair of office equipment, ensuring functionality and reliability.
·            Undertake various other tasks as assigned by management, adapting to changing requirements and taking on new responsibilities as needed.
·            Maintain flexibility and effectively manage multiple tasks simultaneously.
HR Responsibilities:
·            Coordinate recruitment and selection processes, including job postings, applicant screening, interviewing, and reference checks. (Member of selection committee)
·            Facilitate the onboarding process for new employees, ensuring completion of orientation, paperwork, and introduction to institute policies and procedures.
·            Prepare and maintain HR-related reports, records, and documentation, including employee contracts, offer letters, and disciplinary actions.
·            Administer employee benefits, leave policies, attendance, timekeeping systems, and assist with performance management processes.
·            Ensure that institute policies, procedures, and guidelines are effectively communicated and implemented throughout the organization.
·            Act as a point of contact for employees regarding HR-related matters, addressing inquiries and providing guidance on institute policies and procedures.
·            Maintain confidentiality and security of sensitive employee information, update databases, and manage HR-related data and systems.
·            Ensure compliance with labor laws, regulations, and university policies. Prepare and maintain HR reports, records, and documentation.
·            Organize and coordinate training programs and employee development initiatives, schedule training sessions, and track training needs.
Financial Responsibilities:
·            Prepare department budgets and generate regular expense reports.
·            Oversee payroll processing and manage the final settlement of employees.
·            Manage petty cash and collaborate with the finance department for payment processing, invoice handling, and receipt verification.
Procurement Responsibilities:
Handle the procurement of various items for the department, including office furniture, electronic devices, refreshments, and IT/stationery items.

Handling overall administrative tasks and assisting with operational functions.
•      Coordinating activities by scheduling work assignments, setting priorities, and directing subordinate employees.
•      Supervising day-to-day operations of the administrative department and staff members.
•      Executing plans, policies, and programs related to business and financial affairs, property and equipment, supplies, housekeeping, clothing, food service, laundry, stores, forms, buildings and grounds maintenance, engineering, and safety programs.
•      Developing and implementing strategies for procuring, storing, and distributing goods or services while maintaining appropriate stock levels.
•      Identifying potential new suppliers and cultivating relationships with them.
•      Purchasing products and services at the right price, from the right source, meeting the required specifications, in the right quantity, and ensuring timely delivery to internal and external customers.
•      Planning, scheduling, and coordinating office events such as meetings, conferences, interviews, orientations, and training sessions.
•      Compiling regular expense reports and managing office budgets.
•      Procuring surgical, relief, stationery items, PPEs, NFI, hygiene kits, office furniture, electronics, and general items.
•      Collaborating with internal and external stakeholders to determine procurement needs, quality requirements, and delivery schedules.
•      Preparing and maintaining purchasing records, reports, and price lists.
•      Administering contract performance, including monitoring delivery, receipt, warranty, damages, and insurance.
•      Establishing and negotiating contract terms and conditions, as well as maintaining supplier relationships.
•      Managing sourcing activities, fleet management, and fostering teamwork.
•      Supervising the revision of rules, regulations, and procedures to align with changes in laws and policies.
•      Ensuring that the office is adequately stocked with necessary supplies and that all equipment is functioning properly and well-maintained.
•      Maintaining office equipment, including generators, scanners, fax machines, printers, telephones, and other electronic items.
•      Performing other tasks as assigned by management.

Manage filing, storage and security of documents
Supervise customer services and respond to customer inquiries
Manage repairs and maintenance of all office equipment
Monitor staff performance and attendance activities
Prepare quotations and invoices for the clients
Procurement of all general, office supplies, Surgical, Relief items
Maintain daily records of expenses, receipts and cash in hand
Ensure all service requirements of the office are undertaken
Performed other related duties as required

Maintain personal files, monthly performance reports, job rotation, and other financial matters
Handled attendance records, monthly stipend payments and report to Section Officer
In Accountant General of Pakistan Revenue (AGPR), Islamabad, I worked in pension cell
In National Savings, I was responsible for public dealings, PBA, BSC & SA profit payment entries, cash book etc