Willing to be a part of professional environment where I could be a Valuable member contributing towards the success of organization. Energetic, ambitious and able to meet deadlines through devotion. Easily communicate with people and therefore can enjoy working as a team passes the ability to quickly understand and adapt to in coming developments.

Key Responsibilities:

• Receipt of invoices from user &vendors along with supports (delivery challan , undertaking , purchase order& other Supporting Documents)
• Tracing of receipt number in Oracle EBS, it’s matching with delivery challan and noting of receipt number on invoices.
• Reconciling supplier outstanding statement with records of the company.

Processing of payments with consideration of following:

• Checking income tax and WHST rates & exemptions , Undertaking .
• Matching of rate of invoices with work order &approval.
• Matching of quantity between purchase order, delivery challan, GRN and invoice.
• Check correction of purchase order with respect to authorization limit
• Coordination with user, if user acceptance is pending.
• Follow up / adjustment of advances.
• Filing of various approvals& records.
• Maintain EXCEL File Statement of GST INVOICES.
• Coordinating with Store about the Inventory initial inquiry of challan and verify the Invoices for feeding Purpose in EBS system.
• Coordinating with the Supplier about GST and making right to all the disputed case with Supplier.

• Audit

• Audit the entire inventory as per supplier delivery note in Oracle-12i.
• Review of entries and transactions from department.
• Audit of physical stock in processing units

• Administration

• Responsible for day to day office operations including security, safety, supplies, repair & maintenance.
• Deals with office administrative matters i.e. general purchases, company assets maintenance and daily routine tasks
• Preparation of business, work and visit visa documents. Also make arrangement for travel, hotel bookings for company staff members.
• Co-ordinate day-to-day operations of vehicle fleet including driver assignments and pool transport allocation.
• Respond to requests for transportation efficiently so that program not impeded.
• Ensure regular cyclic maintenance (mechanical and consumables), refueling and daily detailing for all vehicles.
• Booking and arrangement of lunch, dinner and other entertainment for the guests and employees of the company.
• Deals with the queries of office boys, drivers and lower staff and resolve it quickly and efficiently.
• Organizing the office layout and maintaining supplies of stationery and equipment.
• Deals with utility service providers i.e. PTCL, K-Electric, Sui Southern Gas Ltd, etc.
• Verification of bills and office expenses i.e. fuel, entertainment, utility bills, etc.
• Identify and develop strong vendor relationships that are reliable and cost effective.
• Arrangement of conference and event management.
• Ensure all relevant vehicle documentation is in order and kept in a secure place. All renewals and revalidations are to be programmed in advance and expedited in the shortest possible time, ensuring as little vehicle downtime as possible. This includes annual vehicle registration & wheel tax renewals, general insurance.
• Providing information to the other departments as and when needed.
• Any other task assigned by the management.