Programme Management and Quality
 
•                     Extend support in institutional strengthening to humanitarian partners with a strong emphasis on effective delivery.  

•                     Coordinate with all stakeholders for activity implementation and support program manager for oversight of the budget plus additional funds management for response.  

•                     Identify, track, assess, report and mitigate related to institutional strengthening and capacity building.  

•                     Regularly coordinate with implementing partners, review progress as per plan and update the tracking of progress.  

•                     Ensure qualitative and quantitative information that provides evidence of impact and change for advocacy and influencing work. 

•                     Work with admin team to organize events and workshops 

•                     Assist in resolving any administrative problems and inquiries  

 

Partnership Management and institutional strengthening   

 

•                     Assisting the Program Manager to respond to partner’s requests in a timely manner.

•                     Implement and improve the Institutional Strengthening and capacity building of implementing partners in alignment with the principles of Local Humanitarian Leadership, Localization, and Sustainable development   

•                     Support and build the capacity of the partners at both strategic and operational levels, engaging stakeholders and building relationships to strengthen resource mobilization  

•                     Liaise with partners on weekly basis to follow up on challenges of implementation or new requests and keep records accordingly  

•                     Troubleshoot project implementation challenges and manage risks related to partner’s implementation strategies 

•                     Coordinate with partners and Oxfam colleagues for conduct of trainings, meetings and other gatherings as needed  

 

Management Support

 

•                     Supporting the program manager and relevant country colleagues in processing partners’ letters of agreements and grants payments to partners  

•                     Conduct and/or organize monitoring and follow-up trips to partners liaising between partnership coordinator, technical coordinators and partners’ focal points  

•                     Promote Oxfam, partners and others learning on partnership practices and contribute to reflections and learning 

•                     Provide country, partners and the Country Leadership Team (CLT) with accurate and timely response delivery updates highlighting progress and challenges.  

 

Coordination, Compliance and Reporting 

 

•                     Responsible for the preparing and maintaining documentation for partner-related activities in clean, tidy and well-organized manner at all times  

•                     Record and archive minutes of meetings and field visit reports to partners and relevant stakeholders  

•                     Responsible for archiving and documentation of project data in soft and hard form including uploading it on BOX for management information and review  

•                     Ensure project implementation are according to the agreed plans and donor compliance.  

•                     Assist in preparation of regularly scheduled reports  

•                     Assist on other tasks as requested by the Line Manager and as deemed necessary for partnership processes 

Core Responsibilities:
·       Arrange and organize the internal meetings of staff for project implementation.
·       Coordinate with the field team to ensure the implementation of CARM in close coordination with the MEL team.
·       Provide support to the team in developing and submitting timesheets, expense reports, bi-weekly reports, etc.
·       Ensure timely data collection and provision to the Project Manager for analysis.
Data Management:
·       Collect, maintain, and submit the trainings reports to project stakeholders.
·       Collect and maintain project-related documents.
·       Work closely with Information Management, where applicable, to ensure accurate and effective data presentation, graphics and maps are created.
·       Gather and evaluate relevant data for reports.
·       Select, manage, and acquire resources (Hard/soft copy) to meet current & anticipated needs.
·       Oversee District Field Supervisor (DFS) bi-weekly reports, taxi claims, logbooks, and other documents.
 
Project Reporting:
·       Note and write the meeting minutes to further share with SMT members for taking timely decisions.
·       Write monthly, quarterly, and mid-year, project performance reports.
·       Collect and compile the lessons learnt, best practices, case studies as shared by the Project Monitoring officers as captured during field visits.
·       Write zero draft external and internal reports, including donor report for the project manager.
·       Compile, consolidate, and analyze data on the project’s implementation and indicators
·       Contribute to and edit donor reports to ensure a high standard of reporting.
·       Review reports with management team in a timely manner before any submission
 
Communication:
·       Train field staff and colleagues on project mandatory reporting formats such as daily and bi-weekly report.
·       Lead, manage and motivate the team, ensuring that they have clear visit objectives and receive meaningful feedback on their performance.
·       Disseminate lessons learnt and findings from the programs.

Assistance:
·       Ensure timely generation of PRs for project related activities.
·       Support the Senior Program Officer (IPC) in arranging capacity-building training for health practitioners.
·       Support the MEL team in implementation plans and status from the field team.
·       Provide logistics support in conducting meetings/events including PROREVs, Staff review meetings, and meetings with other key stakeholders.
·       Assist in the preparation of progress reports and prepare training reports.
·       Assist technical staff in the preparation of various program documents and correspondence including the scope of work for procurements, letters, PRs, etc.

Additional Tasks:
·       Any other task assigned by the supervisor
·       Comply with the requirements of Mercy Corps’ ethics and safeguarding Policies. 
 

·       Preparing proposals, presentations documentations for various potential and existing donors.
·       Correspondence through emails and phone calls with donors.
·       Communicating with donors and potential donors.
·       Helping with operations and management of organization Sponsor a Child Program.
·       Helping with organizing of various fundraising Event.
·       Maintaining and updating the organization’s database.
·       Managing and arranging meetings and writing meeting minutes
·       Handling administrative and logistic tasks.
·       Maintains Employment and leave records of all staffs.
·       Assisting administrative and academic team of the Organization.

·       Planning, preparing, and delivering lessons
·       Preparing teaching materials
·       Helping students improve their listening, speaking, reading and writing skills via individual and group sessions
·       Checking and assessing students\' work
·       Organizing and running specialist courses
·       Lesson planning about every lecture.
·       Notes making for the whole year syllabus.