Ensure Cleanliness of the store.
Ensure safety precautions using proper door locks, fire extinguishers and fire blankets in reachable places in case of any unwanted circumstances.
Receiving of consumable and non-consumable material
Maintain proper record of incoming and outgoing inventory (ledger, incoming requests, GRN, Quality assurance of in coming goods and dead register for irrepairable goods)
Maintain seperate files of receipt invoices / delivery note from different vendors.
Maintain seperate register for consumable and non-consumable inventory.
prepare incident report of damaged goods of non-consumable stock.
Maintain Online inventory record on college\'s website.
Ensure consumption of goods timely of the consumed goods on website.
Cross verify stock register with teacher\'s register for stock.
Ensure Monthly physical count against stock register.

 Support HR Manager in hiring process.

 Support HR Manager in maintaining employees files.

 Coordinate with field teams ensuring attendance of all employees at the end of each month.

 Provide program support from head-office to field offices.

 Support program teams in effective and efficient reporting to donor considering deadlines.

 Support MEAL unit in reporting, both narrative and LFA base numeric to analyze the impact evaluation .

 Develop a system to ensure centralized MoVs of the project which are available to management at any time.

 Review all periodic reports required to be shared with the donor.

 Review case studies from field to further sharing with donor.

 Support program teams in preparation of project presentations.

 Update overall reporting database comprising project wise progress reports, progress analysis, and financial progress vs physical progress.

• I contributed in project planning, development and implementation of different projects in FATA agencies i-e North Waziristan Agency, South Waziristan Agency & Kurram Agency.
• Contributed in Community Resilience Program funded by UNDP at South Waziristan Agency. Under CRP, provided assistance engaging people in different activities i-e CFW, Livelihood Cash Grants and community physical infrastructure schemes (CPI).
• Contributed in WASH project funded by Concern Worldwide in North Waziristan Agency (NWA) in which PAWT provided 20 HPs, 20 PPs and delivered 120 hygiene sessions.
• Contributed in Shelter project funded by PHPF in Kurram Agency in terms of project implementation and reporting to PAWT management.
• Supported PAWT team in terms of reporting of shelter project funded by CESVI international in Kurram Agency.
• Assisted PAWT-WFP GFD team in terms of narrative reports, invoices and coordination.
• Assisted PAWT-WFP warehouse management team in terms of DSMRs, invoices and coordination in Orakzai Agency,
SWA, Kurram and North Waziristan Agencies.
• Ensured timely and quality reporting of the projects to different donors i.e. UNDP, WFP, Concern Worldwide and
CESVI international.
• Ensured strong coordination and liaison with donor organizations in terms of reporting of the projects.
• Kept strong coordination with Logistics, HR and Finance department of PAWT for timely facilitation of field teams.
• Conducted monitoring and facilitated donor visits at field level in coordination with project coordinators in North
Waziristan, South Waziristan and Kurram Agency of FATA.

• Ensure quality reporting of the project.
• Collect internal reports, Food distribution Plan, DDR, CSR, CRR, Commodity trackers, Warehouse Physical Status Reports, Case Studies, Success Stories, and Narrative Reports and submit to Save the Children’s senior management after critical review.
• Ensure quality reporting to Donor, DDR, Narrative Reports, Invoicing, Case Studies, Success Stories, MDRs and Project Terminal Reports at the end of each project etc.
• Ensure effective coordination with save the children logistics, finance, HR, Admin and with donor through meetings for effective program delivery and also ensure coordination with other organizations through cluster meetings.
• Training of documentation officers on document handling.
• Be responsible for coordination and preparation of work plan, financial reporting and forecasting.
• To oversee monitory situation of project; review BVA to know actual funds availability.
• Strong coordination with donor and senior management for effective program delivery.
• Assist project manager in concept writing of the project.
• Keep an eye on resource mobilization.
• Collect daily food distribution reports and keep all the Key personnel on day-to-day distribution plan besides food distributions at the end of each day distributions.
• Preparation and submission of Daily, Weekly and Monthly Distribution Report to SAVE THE CHILDREN and WORLD FOOD PROGRAM management at field offices.
• Ensure compliance of documents SAVE THE CHILDREN & WFP incoming & outgoing Waybills, outlet distribution reports, muster rolls, invoices, CSR and CRR Reports.
• Preparation of Project terminal reports on termination of the Field level Agreement (FLA) and shared with Senior Food Coordinator for his review before forwarding to Food Aid Advisor.
• Attended donor, cluster, community and staff monthly coordination meeting to ensure effective coordination and shared meeting minutes with participants and management.
• Performed duties a

• Lead and manage, planning and implementation besides monitoring to ensure high quality of the program and managing teams for effective and smooth running of the project.
• Management of resources/ phasing out budget for better utilization of resources.
• Cross verification of budget V/S actual BVA) on monthly basis.
• Attended meetings at provincial level for BVA and set objective against each line of the budget.
• Strong coordination with WFP & liaison with Government departments/local administration.
• Attended coordination meetings with WFP and local administration on regular basis for effective coordination of the project.
• Identified the target communities and mobilized the community groups.
• Setting priorities of the program after discussion with line and technical manager.
• Monitoring of the program to ensure high quality of program delivery within timeline provided by donor.
• Effective monitoring, evaluation and documentation of the program were ensured.
• Provided technical assistance and advised community groups on project identification and implementation strategies.
• Ensured staff meetings to evaluate the project performance on monthly basis against the set targets against the indicators.
• Reviewed quarterly narrative reports and forwarded to media & communication department for further improvements and shared with WORLD FOOD PROGRAM within deadline.
• Reviewed project terminal report and forwarded to SAVE THE CHILDREN provincial and country level management besides WORLD FOOD PROGRAM.
. Coordination with protection cluster for the protection related issue of the project.
.Proper reporting and taking feedback of the protection referrals.

• To undertake FFW/T program implementation activities, in district Rajanpur.
• To plan, organize and implement FFW/T project in the targeted areas ensuring all the minimum standards.
• To provide monthly program; Logistic Call Forward, SRF, Work Plan and Distribution Reports to World Food Program.
• Be responsible to coordinate the preparation and monitor implementation of Food for Work Project Work Plan, Financial Reporting and Forecasting in consultation with project coordinator.
• Develop coordination between the community and the entire relevant stakeholders.
• To prepare detailed implementation plan, weekly and monthly sit-reps, case studies, success stories etc.
• To oversee monitory situation of project reviewing the BVA to know funds availability.
• Ensure accurate ration scale, monitoring the general situation pertinent at food delivery point.
• Ensue all transparency & accountability systems and mechanisms are properly implemented in its true spirit.
• Selection of extended distribution points EDPs keeping in mind all the minimum standards of distribution.
• Coordination with Logistics for time delivery of food commodities at distribution point.
• Coordination with Finance department for timely submission of payment invoices of labors and arrangements done at distribution points.
• Monitor the general situation pertinent to humanitarian assistance such as population movement, security incidents and any unusual events occurring in the area and report to the Field office.
• Ensured proper crowed control barriers involving food distribution committees to run smooth and speedy distribution of food commodities ensuring community participation.
• Ensured Distribution timetable/plan and informed the recipients/beneficiaries through Food distribution committees FDCs.
• Ensured issuance of correct rations to the intended recipients through proper scooping procedures and random checking of family rations.
• Keep all the Key personnel on day-to-day distribution plan and reports.
• Update daily distribution board with information on food stock and village tract distribution activities.
• Prepare internal reports, Food distribution Plan, DDR, CSR, CRR, Commodity trackers, Warehouse Physical Status Reports, Case Studies, Success Stories, and Narrative Reports and submit to Save the Children’s senior management after critical review.
• Ensure quality reporting to Donor, DDR, Narrative Reports, Invoicing, Case Studies, Success Stories, MDRs and Project Terminal Reports at the end of each project etc.
• Prepare payment Invoices to donor with supporting documents and submit to Food Security Advisor and WORLD FOOD PROGRAM for his review before submission.
• Preparation and sharing of Narrative reports with SAVE THE CHILDREN Management and WORLD FOOD PROGRAM.
• Preparation of Project terminal report at the end of the project and share with Food Aid Advisor for his review.

• Preparation and submission of Commodity Call Forward to Donor for commodity lifting and coordination with SAVE THE CHILDREN Logistics team for lifting of commodities as per Call Forward.
• Collect Daily food distribution data for each village tract/town from the relevant documentation assists; compile them and submit to the food security advisor for his review.
• Prepare internal reports, Food distribution Plan, DDR, CSR, CRR, Commodity trackers, Warehouse Physical Status Reports, Case Studies, Success Stories, and Narrative Reports and submit to Save the Children’s senior management after critical review.
• Ensure quality reporting to Donor, DDR, Narrative Reports, Invoicing, Case Studies, Success Stories, MDRs and Project Terminal Reports at the end of each project etc.
• Be responsible to coordinate the preparation and monitor implementation of Food for Work Project Work Plan, Financial Reporting and Forecasting in consultation with project coordinator.
• To oversee monitory situation of project reviewing the BVA to know funds availability.
• Ensure effective coordination with save the children logistics, finance, HR, Admin and with donor through meetings for effective program delivery and also ensure coordination with other organizations through cluster meetings.
• Keep all the Key personnel on day-to-day distribution plan.
• Update daily distribution board with information on food stock and village tract distribution activities.
• Compile Weekly/monthly distribution reports received from the documentation assistants and summarize them to submission to donors and SAVE THE CHILDREN management.
• Review all SAVE THE CHILDREN & WORLD FOOD PROGRAM incoming & outgoing Waybills, outlet distribution reports and muster rolls.
• Prepare Payment Invoices to Donor with all supporting documents and submission to Food Security Advisor for his review before submitting to Donor.
• Preparation and sharing of Narrative reports with SAVE THE CHILDREN Management and WORLD FOOD PROGRAM.
• Attended local administration and world food program meetings on regular basis.
• Preparation of Project terminal report at the end of the project and share with Food Aid Advisor for his review.
• Worked as acting food aid coordinator several times in his absence.

• Formation of food distribution committees through BBCM, mobilize and sensitize them about project activities.
• Establish and support various community groups and committees as appropriate for the identification of problems and development for strategies to address these problems; develop and support active participation of community member through participatory tools and techniques.
• To ensure the proper assessment of the beneficiaries according to the described criteria of Donor and to mobilize them.
• To organize the beneficiaries at the Food Distribution Point according to the time.
• Formation of Food Distribution committees in the target UCs of the District which helped in proper identification of the beneficiaries.
• Assist Distribution Officer in making food distribution plans.
• Assisting district coordinator in monitoring progress of the program activities & interventions in terms of process, impact and outcome indicators.
• Preparation of the daily food distribution reports and to submit it to the Swat, Peshawar and Islamabad offices (Save the Children & Donor).
• Identified the target communities and mobilized the community groups.
• Established new contacts with communities.
• Provided technical assistance and advised community groups on project identification and implementation strategies.
• Kept a strong liaison with the community and worked with community groups and projects to ensure accountability for the best use of project resources.
• Complied with the requirements of Save the Children’s Child Protection Policy to ensure maximum protection for children.
• Preparation and submission of weekly output tracker to the Swat and Islamabad office (SAVE THE CHILDREN).

• Monitor the transportation of all commodities from warehouse to the final distribution point, ensure situation reports that all commodity transportation/movement between warehouse and delivery points, all documentation on receipt and dispatches are maintained properly.
• Monitor the cleanliness and maintenance conditions of warehouse, commodity staking and ensuring that they are kept clean at the time; repair/maintenance including fencing and outside lighting arrangements.
• Assist PO to prepare monthly commodity distribution plan and delivery schedules in close coordination with PA.
• Monitor that information concerning food distribution schedules disseminated well in advance to the relevant beneficiaries.
• Monitor beneficiary selection process is accurate.
• Monitoring of the project ensuring effective, timely and quality program delivery.
• Ensuring all the minimum standards are in place for quality service delivery to beneficiaries.
• Monitoring that coordination among all stakeholders for better beneficiary facilitation is ensured through meeting.
• Ensured all the indicators of the program are in line.
• Post monitoring of the IDPs at household level.
• Preparation of success stories/case-studies.

• Receive the access requests for visitor entrances in diplomatic enclave and Embassy, Making arrangements for the VIP delegations of state department and Pakistani governments etc.
• Keeping control of daily Guests, access lists, handling complaints for the residences of the American diplomats in Islamabad city for any security issues or incidents.
• Handle In-coming and out-going mails, receive phone calls internal and external.
• Maintain different types of official logs in proper shape.

• Formation of Food Distribution Committees through BROAD BASED COMMUNITY MEETINGS BBCM.
• Establish and support various community groups and committees as appropriate for the identification of problems and development for strategies to address these problems; develop and support active participation of community member through participatory tools and techniques.
• Carryout needs assessments and implement participatory monitoring methods involving community members and project staff.
• Ensure maximum community mobilization for longer term collaboration with other NGOs and Relief Agencies, Government Agencies, and Community leaders; and establish coalition in respective implementation areas
• Dissemination of the project information to the communities through these committees.
• Carry out beneficiary assessment in the given areas using different tools.
• Crowed Controlling food distribution point using food distribution committees.
• Conduct mobilization session of the beneficiaries telling them the project details and nutritional value and usage of supplementary food for children.
• Identified the target communities and mobilized the community groups.
• Established new contacts with communities.
• Provided technical assistance and advised community groups on project identification and implementation strategies.
• Kept a strong liaison with the community and worked with community groups and projects to ensure accountability for the best use of project resources.
• Complied with the requirements of Save the Children’s Child Protection Policy to ensure maximum protection for children.