• Responsible to source, negotiate and purchase materials from both local and overseas vendors
• Maintain records of goods ordered and received.
• Responsible for maintaining the overall database of vendors and also updating new vendor profile in Dynamics AX software
• Compare and evaluate offers from suppliers
• Negotiate contract terms of agreement and pricing
• Maintain updated records of purchased products, delivery information and invoices
• Preparation of purchase and sale invoices
• Coordinate with suppliers, customers and freight forwarders to deliver the goods on time
• Coordinate with warehouse staff to ensure proper storage.
• Work with Logistic partners, warehouse staff and customers, customs clearance and deliveries
• Manage the end to end shipment process for all shipments
• Proactively monitor the status of shipments, identify and deal with any issues as they arise or escalate appropriately
• Developing and maintaining a close relationship with warehouse staff, Logistic partners and customers

• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
• Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers.
• Prepare the reorder sheet and generate the list to be ordered
• Correspondence with suppliers for Price Negotiation
• Prepare and issue the purchase orders to suppliers & follow up for Proforma Invoices.
• Maintain complete updated purchasing records/data and pricing in the system.
• Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures
• Coordinate with suppliers to ensure shipments are done on time of each purchase order
• Update the position of shipment on the system on daily basis
• Forward the set of documents to make the payment. (Invoice, Packing List, BL and GSP)
• Prepare and issue the sales invoices to customers
• Using computerized accounting system SAGE and maintaining accurate records
• Preparing and issuing the carton marking to suppliers
• Performing general office duties and administrative tasks
• Quality Control
• Knowledge of Shipping Documents
• Managing accounts payable and accounts receivable
• Managing purchase invoices, sales invoices and expenses
• Generating weekly report on demand checks
• Perform all data entry operations of the accounts payable ,accounts receivable & expenses in Sage accounting software and ensure accurate maintenance of accounts

• The major work responsibilities relate to the procurement of goods & services from various vendors by following the process of RFQ, Quotation evaluation, comparative analysis, selection of vendors internationally.
• Selection of the best purchase package in terms of quality, price, terms, deliveries and services with suppliers,
• Send out the specifications for the product, asking for the samples to evaluate the quality of the product
• Correspondence with suppliers for Price Negotiation, evaluation of suppliers on the basis of price, quality, and delivery speed
• Working out policies with suppliers, such as setting the date of delivery of the product, FOB port etc.
• Interaction with the suppliers on day to day basis, making costing sheets to evaluate the prices.
• Making Schedule of visit of the Director of our company to Asian countries. Such as booking flights, trains and hotels.
• Arrangement of meetings with different suppliers for the evaluation of production facility.