Confer with document originators to understand document control needs
Gain access to records and determine appropriate ways of recording it
Compile and maintain records and related files such as blueprints, drawings and documents
Examine records to ensure their integrity and completeness
Handle data management duties such as reviewing and coding documents
Analyze documents to appropriate statistical coding
Input data into databases and prepare documents for electronic imaging
Operate micrographic equipment including digital scanners and archive readers to assist readers
Retrieve document data and information in databases and code information into computer records
Take and verify requests for retrieval of records and information and respond to requests as deemed appropriate
Perform minor repair and maintenance on micrographic equipment
Purge hard copy of files according to approved procedures
Develop, design and maintain systems for filing and retrieving record
Determine workflow priorities and develop and implement clerical procedures
Assist in projects such as information gathering and research work
Reproduce and distribute documents on special request of staff member
Ascertain that all records and files are properly labeled and categorized

Maintain the Fixed Asset and associated depreciation schedules on the Quick book software provide monthly detail to the Accounts Manager for General Journal entries insure proper recording of new purchases and disposals.
Maintain Purchase Order Processing system.
Manage employee credit card applications and charges.
Process Accounts Payable paperwork at completion of the check run.
Prepare mailings and priority shipments for the Finance/Accounting Department.
Prepare labels and maintain files as needed within the department.
Prepare correspondence as needed within the department.
Assist Senior Accountant with payroll system and payroll related items.

Confer with different departments to assess their records management needs
Obtain information in the form of files and records from various departments and determine effective ways of managing them
Use specific classification methods to categorize and file records
Take and verify requests for file and data retrieval and document reproduction
Analyze documents to determine their accuracy before recording them in the database
Determine workflow priorities and provide assistance in designing clerical systems and associating procedures
Ascertain integrity of stored data by ensuring that all possible locks and security measures are taken into account
Create and present reports on existing and needed records management databases
Handled paper and electronic records in database system
Received and distributed incoming mail and handled
Managed photocopying and scanning duties took telephone calls and responded to requests for information
Greeted clients and provided them with information on the companys services
Created correspondence and recorded minutes of the meeting