• • Develop and implement procurement policies and procedures
• Ensures all the requirement & implementation of Sybrid procurement policy and maintain proper documentation of procurement for Internal and External Audit and for future requirement
• Liaison with key stakeholders to determine their product needs
• Ensure timely procurement and timely payments to vendors
• Identify profitable suppliers and build long term relationship with them
• Identify new products and services to meet organizational goals
• Maintain proper inventory and keep proper record
• Update and maintain cloud base dashboard of inventory, generator fuel consumption and daily electricity unit consumption
• Oversee office building security and ensure implementation of security policy (Availability of armed guards with metal detectors, CCTV surveillance, access control restrictions, Employee & RFID cards, Timely access rights retention)
• Ensure hygiene, identifying and minimize hazards related to work place and provide first aid facility to staff
• Ensure preventive and corrective maintenance of office building, and other assets
• Daily inspection of office building and identify requirement of preventive maintenance
• Hire, train and evaluate support staff
• Support staff management (Monthly roster, attendance and leave records, overtime calculation)
• Keep up to date generators (200 & 50 KVA) for backup electricity and also maintain generator log
• Local and international travel arrangement (hotel booking, ticketing and provide transport facility)
• Facilitate in departmental budgeting
• Event management (From initiation to execution)
• Oversee over all cleanliness of office

• Fleet management and vehicle allocation to staff
• Managed and controlled Procurement process and vendor management
• Manage local travels ( visa, ticketing, hotel arrangement etc)
• Managed petty cash system
• Managed, supervised support staff and calculate their overtime
• Maintenance and renovation of office building
• Provided security to office building, physical assets and to office staff
• Liaison with different stakeholders e.g. Landlord, security companies

• • Centralize procurement process management as per Sybrid standards and procedures (RFP, get quotations, issue PO, GRN, process invoices for payment)
• Vendor management (Vendor selection and vendors Bi-annually evaluation)
• Inventory Management (Warehousing and timely update inventory log)
• Developing procurement policies and guidelines for office
• Health, Safety and Security (Ensure healthy, safe and secure environment)
• Fleet management
• Facility management (Daily inspection of office building and ensure preventive and corrective maintenance when required)
• Travel arrangement (Local travel)
• Support staff management (Hire, train, evaluate)
• Generator and other equipment maintenance activities
• Liaison with Government organizations, internal and external parties
• Facilitate in budget preparation
• Report writing

• Develop financial policies for the organization
• Maintain projects files and developed Financial Reports as per requirements of donors
• Support System Foundation academic and support staff to follow the system of System Foundation finance policy
• Maintain Books of Account as per procedures
• Perform all procurement for office as per procedure

• Daily payment/receipt and vouchers maintenance
• Daily Petty Cash maintenance
• Maintained project files and developing Financial Reports
• Prepared and maintained Stock Register
• Assist senior officers to carry out financial and administrative activities