FINANCIAL RESPONSIBILITIES
Managing the finance Section for the Project supervising (3 Admin Staff and 1 Finance Assistant)7
Preparing and maintaining monthly advances and financial report and keeping a track of all funds released by the project
Coordinating the financial planning aspects of the Finance Section, including the preparing of estimated budget and monitoring the budget thereof.
Preparing the Salary roster of the project staff and ensuring timely payment of salaries, preparing necessary documentation for monthly salary advances and their settlement.
Ensuring the periodic analysis of emerging trend and support a process to identify urgent important and significant issues within the programme.
Supervising the maintenance of petty cash expenses ensuring entries in Petty cash Software. Posting of cash receipts expenses and bank transaction to journal/ledger and verify accuracy and complete book keeping of account tasks.
Checking, preparing and processing of payment voucher and keeping a record of project account.
Processing the local and International travel Claim,(TA/DA)and checking the proper calculation of TA and DA.
Processing the Health insurance Claims of Employees.
Coordinate the payment of bills of procurement department and verifying the accuracy of the documents attached.
Handling Income Tax of employees and deducting tax from their salaries and handling GST and withholding tax receipts.
Reporting on yearly internal control of projects by the country office and ensuring the good quality annual operations plane for the Finance Unit.
Processing the payment of workshops conducted by the project.
Processing the payments of short term and long term contract.
Resource Management by using the Cost control software

Administration (Jan 2004-Jan 2012)

Preparing the contracts of Employees and consultants
Organizing the training courses of the staff reporting to me working on their approvals , Supervise related staff in accordance with management principles and providing guidelines to promote a sense of corporate identity ,enable staff to carry out tasks independently. Routine office procedures and system, procurement of equipment and services Preparing price comparison sheet to process procurement document and issuing the purchase Orders.Maintain filling system of procurmentOrganize staff meetings agenda and supervise the secretary for minutes taking ,Prepare and maintaining the personnel files of Staff. Inventory Procedure ,Make sure all the Project documentation files are maintained. Keep liaison with GTZ Country office on Rental issues.Facilitate Travel arrangement for short Term consultants(both Local and International)Arrange Official Trips of consultants ,Counterparts and Office Staff including Registrations abroad in case of trainings/conference ,visa processing, hotel arrangements ,International travel tickets etc and process payments .Arrangements for the people coming from different countries, their logistics (guest house) hotels,. Organize Airfare /ticketing and car rental arrangements
Transport Supervisor(Jan 2004 - Jan 2012)
Supervision of drivers when working as administrator of the project and responsibility include Checking Drivers Vehicles Log Books .2)Prepare the maintenance Schedule for the vehicle of the projects,3)Prepare duty roaster of all the drivers in coordination with the Drivers Supervisor,4)Arrange Rent a car agreement when required,5)Keep Liaison with Risk Management team of Country office for all travel security related issues .
Financial Activities (Since 2004)6).As space is Less some are mentioned above and some of them are given below,Processing Travel Claims and Health insurance ,Procurement Procedurea,Reporting Internal control