· Oversee procurement unit to ensure that goods and materials are purchased at the lowest competitive prices and that paperwork on all purchases is completed correctly and in a timely manner.
· Track all grants currently under process, ensure equal distribution of workload among procurement unit, set deadlines for completion, and ensure all deadlines are met.
· Identify opportunities for bulk purchasing and implement system for pre-qualification of vendors and preferred supplier agreements.
· On a daily basis, monitor all purchases against approved budgets to prevent over-expenditures and identify the need for time or cost extensions on projects. Regularly coordinate with program staff to ensure timely bidding, procurement and delivery of high quality goods and services.
· Ensure all procurement paperwork is complete and audit-compliant.
· Assist with budget preparation and grant review process to verify all procurement information is complete and up to date.
· Ensure supplier lists, preferred supplier agreements, purchasing guides and market surveys are routinely updated and utilized by procurement staff.
· Identify areas to build the capacity of staff and conduct training accordingly.
· Implement strong internal review and approval system in coordination with Engineering, Program, and Finance Units.
· Perform all duties in strict adherence to donor and organization rules and regulations.
· Serve as a member of the Senior Management team.
· Other duties as commensurate with ability and appropriate to task.