Programme Support Coordinator

Assignment Description

The Position Holder will work on the EU-funded Citizens' Justice and Peace Programme (CJPP) team to support the key experts in programme activities, communication flow and the administration and operational tasks for the effective delivery of the programme.

Assignment Scope

Position specific

• Manage and maintain overall flow of communication from CJPP to beneficiaries through meetings, workshops, trainings, events and so forth
• Support the team in organization and design of all programme activities
• Set up and maintain programme’s administration, resolving operational / logistical problems with relevant reporting
• Follow up of communications, meeting minutes’ actions, agreements and so forth with respective stakeholders and other beneficiaries (e.g. participants)
• Support the capacity assessments of entities of the Home and Tribal Affairs Department and the Police Department, as well as those of Criminal Justice System Partner entities
• Support and lead on mapping and capacity assessment of the CSOs and CBOs with follow ups on actions / recommendations
• Suggest unconventional solutions to the paradigm shift challenge and have these reviewed for feasibility to overcome implementation and change obstacles
• Close coordination and cooperation with other key donors / Criminal Justice System actors in Khyber Pakhtunkhwa i.e. UNDP, Aitebaar and so forth
• Incidental translations / interpretation (Pashto > English & English > Pashto)
• Any other ad hoc tasks commensurate with this position.

• Adhere to all security advice from the National Project Risk Manager (NPRM) and the Coffey HSSE Manager.
• Adhere to Coffey’s Policies and Procedures as outlined in the Programme Operations Manual.
• Submit all technical outputs for peer review prior to client submission in accordance with Coffey International Development’s quality assurance procedures.
• Report in advance possible resourcing decisions and/or any procurement to the Programme Manager to ensure all programme costs are properly supported within the CJPP budget.
• Engage in the activities of the Programme Management Team and contribute to the progression of the programme, to ensure delivery of project outputs and outcomes in line with the CJPP log-frame. This will involve routine whole-of-project meetings (each week) to undertake detailed review of progress against the log-frame, adjusting workplans and resourcing on an ongoing basis to remain on track.
• Undertake other activities reasonably requested by the Team Leader, Programme Management Team, or by the client (EU) through the Programme Manager for the successful accomplishment of the programme’s immediate objectives.
• Adhere to Coffey behaviours with Safety at the core: Integrity; Collaboration; Delivery; Ingenuity; Respect; Intelligent Risk

• Master’s degree in Social Sciences, Public Safety, Security, Criminal Justice, Criminology or equivalent
• Minimum of 7 years of working experience in the development sector
• Demonstrated experience of working with relevant criminal justice system departments i.e. Prosecution Services, Police, Reclamation and Probation, Prisons and Judiciary and or civil society, NGOs/CBOs/CSOs in KP
• Demonstrated experience of designing and conducting activities, including trainings, besides their management and administrative handling
• Proven experience of liaising with government departments and donor projects
• Good command of English, Pushto and Urdu
• Advanced communication skills, including active listening skills and excellent written communication.
• Exceptional interpersonal and skills and an ability to work collegially with team members and stakeholders.
• Ability to think clearly and logically.
• Advocacy and lobbying skills (good governance, rule of law, human rights and so forth)
• Ability to allocate and review priorities to meet deadlines.
• Flexibility in approach and an ability to adapt to varying demands.
• Proven skills in problem identification and resolution.
• An ability to translate high-level objectives into action planning.
• Creativity / thinking beyond the common
• Contributing to Team Spirit
• Discussion and presenting skills
• Sensitive to the cultural & political environment of Khyber Pakhtunkhwa
• Proven ability to live and work in conflict affected and/ or hostile environments.
• Proven skills and experience in working on MS Office suit

• Fluency in Pashto
• Previous experience working in with Civil societies
• Objectively extracting, interpreting and analysing data and information with Monitoring and Evaluation skills
• Previous experience working on a rule of law programme
• Special conditions