Posted Aug 16, 2016
Core Responsibilities & Tasks:
- Provide professional, confidential, administrative and secretarial support to the Country Director.
- Manage CD’s calendar and schedules including the preparation of agenda’s / briefing documents required for meetings and appointments.
- Alert others about cancellation of meetings.
- Receive and relay telephone messages.
- Prepare correspondence and stuff mail/invitations by CD into envelopes.
- Coordinate with heads of departments, managers and other staff members to ensure the tasks assigned by the CD are done timely and accurately.
- Coordinate with admin section to arrange business travel, conference / meeting bookings and accommodation for the CD whilst out of the office.
- Maintain files and records in an organized and efficient manner.
- Keep track of key decision of management meetings and update the status accordingly.
- Filing, faxing documents/letters and other important data.
- Documentation (maintain CD’s calendar to avoid duplication, response on time to the invitees about CD’s availability or non-availability, response to queries of guest, follow up on appointments).
- Assist senior management for the BOT meetings, provide them required information whenever they ask for.
- Keep in touch with Board members, donors/stakeholders. Send them communication material whenever required.
- Respond to public queries independently.
- Any other task assigned by CD.
Please Note:
Keeping in view the urgency of the position we may starting selection process before the expiry of advertisement date
Job Details
Hashoo Foundation
Hashoo Foundation (HF) is a progressive and dynamic nonprofit organization, leading the way in human development and poverty alleviation by implementing viable economic development, educational and capacity building programs. Vision We envisage an ethical, equitable, inclusive and progressive society in which people live with dignity and have power over their own lives. Mission Our mission is to enable and empower communities to be independent by facilitating equitable access to opportunities. Values Hashoo Foundation draws on the values of equity, inclusivity, transparency, innovation, integrity, respect and fulfillment. These values make the foundations of our guiding principles, which, in turn, contribute to setting standards for all organizational operations.
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