Posted Mar 25, 2024 617 views
This position involves managing administrative tasks, coordinating office activities, and providing support to various departments. The Administrative Officer is responsible for maintaining a well-organized and productive work environment.
Responsibilities:
1. Office Management:
- Oversee the daily operations of the office, ensuring a clean, organized, and efficient work environment.
- Manage office supplies, equipment, and facility maintenance.
2. Documentation and Record-keeping:
- Create and maintain organizational documents, records, and files.
- Develop and implement efficient filing systems for easy retrieval of information.
3. Communication:
- Serve as a point of contact between employees, clients, and external partners.
- Manage incoming and outgoing communications, including emails, phone calls, and mail.
4. Calendar and Schedule Management:
- Coordinate and schedule appointments, meetings, and events.
- Maintain and update calendars for executives and team members.
5. Travel Arrangements:
- Arrange travel logistics for employees, including flight bookings, accommodation, and transportation.
6. Administrative Support:
- Provide administrative support to various departments, including data entry, drafting correspondence, and preparing reports.
- Assist in the preparation of presentations and meeting materials.
7. Budget Oversight:
- Assist in budget monitoring and control for administrative expenses.
- Coordinate with finance and procurement departments for expense approvals and payments.
8. HR Support:
- Assist in the recruitment process by coordinating interviews and onboarding activities.
- Maintain employee records and assist with HR-related administrative tasks.
9. Event Coordination:
- Plan and coordinate internal and external events, such as conferences, workshops, and teambuilding activities.
10. Policy Implementation:
- Ensure adherence to organizational policies and procedures.
- Communicate and enforce compliance with office rules and regulations.
11. Problem Solving:
- Address and resolve administrative issues promptly.
- Propose and implement solutions to improve office efficiency.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Proven experience of 3-4 years in administrative roles.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office suite.
- Attention to detail and a proactive approach to problem-solving.
Skills
Job Details
HR WAYS (PRIVATE) LIMITED
HR WAYS (PRIVATE) LIMITED
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