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Office Administrator

Being an Administrative Assistant is all about making sure that day-to-day office tasks are done smoothly. It’s about working as part of a team, keeping things in order and undertaking clerical and secretarial duties.

Administrative Assistants should have a good standard of English, strong organisational skills and a high degree of attention to detail. They are required to be energetic and flexible individuals who provide efficient and professional administrative support to other office members. They must be able to deal with constant interruptions and spend long hours doing mundane tasks that require a high level of concentration.

Job Description, including their routine daily duties:

Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
Writing letters and emails on behalf of other office staff.
Processing expenses sheets and invoices.
Monitoring stationary levels and ordering office supplies.
Maintaining computer and manual filing systems.
Provide information to internal colleagues or external enquirers.
Handling sensitive information in a confidential manner.
Coordinating office procedures.
Relying to email, telephone or face to face enquiries.
Develop and update administrative systems to make them more efficient.
Resolve administrative problems.
Receiving, sorting and distributing the inquiries.
Answering applicants calls and passing them on.
Managing staff appointments.
Oversee and supervise the work of junior staff.
Maintain up-to-date employee payroll & holiday records.
Greeting and assisting applicants to the office.
Photocopying and printing out documents on behalf of other colleagues.

Skills

Key skills required

Knowledge of office administration procedures.
Managing multiple and changing priorities at once.
Diary Management
Good computer skills including Word, Excel, MS Outlook, PowerPoint.
Good typing and keyboard skills.
Managing administrative processes.
A good level of English spelling and grammar.
Attention to detail and high level of accuracy.

The personal skills that are required for the job:

Ability to multi-task.
Good telephone answering skills.
Ability to work as part of a team.
High level of discretion and judgment.
Not getting bored easily.
Having Lot of Patiennce

Job Details

Job Channel:

Women Jobs

Industry:

BPO

Functional Area:

Administration

Total Positions:

1 Post

Job Shift:

Second Shift (Afternoon)

Job Type:

Full Time/Permanent

Department:

Management

Job Location:

People\'s Colony No 2, Faisalabad, Pakistan

Gender:

Female

Age:

20 - 30 Years

Minimum Education:

Bachelors

Career Level:

Entry Level

Minimum Experience:

Doesn\'t Matter

Apply Before:

Oct 19, 2015

Posting Date:

Oct 13, 2015

iB12 (UK) Ltd.

BPO · 11-50 employees - Faisalabad

iB12 (UK) Ltd. is one of the UK's leading telemarketing companies, with experience of delivering effective telemarketing services to the very highest standards. We provide inbound and outbound telemarketing services, complemented by specialist activities such as market research, appointment generation and list cleansing. With a long-standing client base that includes global blue chip organizations, iB12 delivers call handling expertise to clients small and large, in the UK, USA, Canada and Pakistan. We handle millions of calls each year across a range of sectors, including publishing, IT, automotive, utilities, financial services and government. iB12 wishes to appoint several enthusiastic, ambitious and hardworking people to ensure that it continues to meet and exceed the targets achieved to date.

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