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Job Description

Overview: 

Jhpiego, an affiliate of Johns Hopkins University is implementing Maternal and Child Health Integrated Program to introduce and scale up high-impact maternal, newborn and child health interventions in Sindh Province. Jhpiego seeks suitable candidates for the following position, based in District Sindh.

Responsibilities:

  • Admin & Finance Assistant provides administrative and finance and logistical assistance to the MCHIP project and works closely with colleagues in district office to ensure smooth project implementation
  • Ensure adherence to required financial controls; prevent over-expenditure of budgets
  • Ensure proper safeguards of funds, and ensure compliance with established donor, JHU and Jhpiego financial and accounting procedures
  • Maintain detailed financial reporting and reimbursement process in accordance within Jhpiego’s established financial system
  • Maintain all books / records pertaining to bank account
  • Timely prepare and examine accurately financial documents (e.g. invoices, vouchers, activity budgets etc.) and other documents for payment and processing and ensure the completeness, accuracy, and validity of financial data
  • Review, reconcile and monitor all accounts, including motor vehicle fuel purchases, and petty cash
  • Prepare monthly and as required project reimbursement/billing requests and accompanying financial reports for submission to Jhpiego Karachi office
  • Manage office’s financial and contractual files
  • Ensure that all project procurements are carried out in accordance with contractual agreements consulting Headquarters (Karachi Office)
  • Liaise with vendors for district based procurements for the project
  • Provide logistical support in organizing trainings & workshop activities.
  • Maintain the project files both in the form of hard copies as well as electronic copies.
  • Support field teams with administrative tasks and documentation
  • Assist in contributing to the reporting requirements of the project
  • Make travel & lodging arrangements for Jhpiego staff & for local and international consultants
  • Work with project technical staff to obtain and enter information for activity reporting in the required Quarterly Reports and yearly report templates
  • Assist in formatting power point presentations as required.
  • Maintain an inventory of project equipment and supplies
  • Perform other duties as assigned by the supervisor to ensure the smooth functioning of all programs and the achievement of programs goal

Skills and Experience Required:

  • 2 to 4 years of relevant experience in providing secretarial or administrative, logistic & financial assistance to Programme Team / Project Team.
  • Bachelor’s degree in business administration, social science, or equivalent.
  • Self-management (i.e. motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, and competence.
  • Proven ability to work in a team
  • Excellent writing, communication and interpersonal skills

Note: Only shortlisted candidates will be considered for interview. The successful candidate selected for this position will be subjected to pre-employment background investigation.

JHPIEGO is an Affirmative Action/Equal Opportunity Employer

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Job Location:
Cinema Chowk, Dadu, Pakistan
Gender:
No Preference
Minimum Education:
Bachelors
Degree Title:
Medical degree or clinical degree and a Master’s degree in public health, health administration, public administration, business administration; international development, social science, medicine, nursing or related field
Career Level:
Experienced Professional
Minimum Experience:
2 Years (Required project management experience (of which at least half is in a mid-to-senior management position) in large, complex, multi-year international health sector development program)
Apply Before:
Sep 28, 2016
Posting Date:
Sep 21, 2016
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Jhpiego

N.G.O./Social Services · 101-300 employees - Dadu

To improve the health of women, newborns and children in Sindh Province, Component 2 of USAID/Pakistan's Maternal and Child Health (MCH) Program, the MNCH Services Project aims to improve the quality of public and private sector health services. Healthcare providers will be trained; health facilitie ...Read More