Jhpiego, an affiliate of Johns Hopkins University is implementing Maternal and Child Health Integrated Program to introduce and scale up high-impact maternal, newborn and child health interventions in Sindh Province. Jhpiego seeks suitable candidates for the following position, based in District Sindh.
Admin & Finance Assistant provides administrative and finance and logistical assistance to the MCHIP project and works closely with colleagues in district office to ensure smooth project implementation
Ensure adherence to required financial controls; prevent over-expenditure of budgets
Ensure proper safeguards of funds, and ensure compliance with established donor, JHU and Jhpiego financial and accounting procedures
Maintain detailed financial reporting and reimbursement process in accordance within Jhpiego’s established financial system
Maintain all books / records pertaining to bank account
Timely prepare and examine accurately financial documents (e.g. invoices, vouchers, activity budgets etc.) and other documents for payment and processing and ensure the completeness, accuracy, and validity of financial data
Review, reconcile and monitor all accounts, including motor vehicle fuel purchases, and petty cash
Prepare monthly and as required project reimbursement/billing requests and accompanying financial reports for submission to Jhpiego Karachi office
Manage office’s financial and contractual files
Ensure that all project procurements are carried out in accordance with contractual agreements consulting Headquarters (Karachi Office)
Liaise with vendors for district based procurements for the project
Provide logistical support in organizing trainings & workshop activities.
Maintain the project files both in the form of hard copies as well as electronic copies.
Support field teams with administrative tasks and documentation
Assist in contributing to the reporting requirements of the project
Make travel & lodging arrangements for Jhpiego staff & for local and international consultants
Work with project technical staff to obtain and enter information for activity reporting in the required Quarterly Reports and yearly report templates
Assist in formatting power point presentations as required.
Maintain an inventory of project equipment and supplies
Perform other duties as assigned by the supervisor to ensure the smooth functioning of all programs and the achievement of programs goal
Skills and Experience Required:
2 to 4 years of relevant experience in providing secretarial or administrative, logistic & financial assistance to Programme Team / Project Team.
Bachelor’s degree in business administration, social science, or equivalent.
Self-management (i.e. motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, and competence.
Proven ability to work in a team
Excellent writing, communication and interpersonal skills
Note: Only shortlisted candidates will be considered for interview. The successful candidate selected for this position will be subjected to pre-employment background investigation.
JHPIEGO is an Affirmative Action/Equal Opportunity Employer
Medical degree or clinical degree and a Master’s degree in public health, health administration, public administration, business administration; international development, social science, medicine, nursing or related field
2 Years (Required project management experience (of which at least half is in a mid-to-senior management position) in large, complex, multi-year international health sector development program)
To improve the health of women, newborns and children in Sindh Province, Component 2 of USAID/Pakistan's Maternal and Child Health (MCH) Program, the MNCH Services Project aims to improve the quality of public and private sector health services. Healthcare providers will be trained; health facilitie ...Read More