Purpose:
Provide assistance to Logistics & Procurement Unit in managing all operational and program related procurements, work closely and ensure Jhpiego’s and Donors rules and regulations are followed and to achieve project/organizational goals and objective efficiently. This position will be closely working with the Procurement and Logistics Officer and Manager P&L for supporting service contracts related all processes along with routine Operational and Program related supplies/services procurements.
Key Responsibilities:
- Perform required procurement process for both operational and program-related equipment and supplies requested by MCHIP/Jhpiego staff by documenting procurement requests, soliciting and receiving quotes, and supporting bid analyses at the direction of the Manager Procurement & Logistics in compliance with Jhpiego and USAID rules and regulations
- Plans, organizes and lead the bid solicitation process as assigned including drafting and issuing RFQ, RFP, P.O., Procurement Service Contracts, developing bid evaluation criteria and guiding program staff on processes involve
- Coordinate with all vendors, suppliers and contractors and maintain good business relations
- Ensure the collection of competitive bids/quotes and potential vendors for possible supply orders on office consumables, etc. Undertake trend analysis of prices and potential suppliers.
- To maintain all files for contracts, and purchase orders according to Jhpiego policy
- Ensure suppliers deliver procured items in a timely manner and properly recorded in inventory before dispatching to field districts; verify that deliveries have been made correctly and on time.
- Conduct market surveys to assess market price and vendor physical verifications
- Ensure that contractual agreements are timely updated, reviewed and approved and verify all invoices before submitting to P&L Manager.
- Ensure all documents are complete and copied and filed before submission to finance for payments. As backup all documents shall also be stored electronically (scanned copies)
- Maintain and update PR Tracking, Approved Vendors Lists, Procurement database and any other databases etc., on regular basis
- Assist supervisor in all required procurement reports for senior management and any other urgent procurement needs
- Perform timely sentinel check of any new or existing vendors
- Process and ensure claims to vendors for defectives, shortage, missing parts/items/goods
- Any other task assigned by the supervisor or his supervisor
Qualifications/ Skills Required:
- Bachelor degree with minimum four (04) years of experience or MBA with minimum 2 years of experience on similar position with (I)NGOs
- Any service or Sub-contract management experience will be a plus point
- Must be competent and committed towards the challenges related to job. Good computing skill required and must be able to meet the deadline and deliver results
- Good written and oral English & Urdu are essential, local languages will be a plus point
- Good working experience in MS Excel, Word, Power point and other software applications
- Ability to work late hours as and when required
- Ability to be solution oriented and creative to ensure procurements are not delayed
Job Details
Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego works with health experts, governments and community leaders to provide high-quality health care for their people. Jhpiego develops strategies to help countries care for themselves by training competent health care workers, strengthening health systems and improving the delivery of care. Jhpiego has been working in Pakistan since 1997 when it provided technical assistance under a series of maternal and reproductive health projects funded by the U.S. Agency for International Development (USAID). One of the Project aims in Pakistan is to improve the quality of public and private sector health services. Healthcare providers will be trained; health facilities renovated and services will be expanded and improved. We also will improve access of women and children to health services especially the poor and those who do not or cannot go for health care, by educating communities and families and setting up better transport and communications systems. By 2017, thousands of deaths of women, newborn babies and infants will have been prevented as a result of the USAID/Pakistan MCH Program. USAID/Pakistan has, in cooperation with the USAID Office of Inspector General, established the Anti-Fraud Hotline to provide an avenue for the reporting of fraud, waste, and abuse which may be associated with USAID funded projects in Pakistan. Complaints are handled with complete confidentiality and individuals are encouraged to report when corruption, fraud, waste or abuse may exit in the USAID/Pakistan projects. Reports can be filed anonymously via the easy-to-use Hotline (toll-free number 0800 84700); e-mail at [email protected]; fax at 021-35390410; postal address at 5-C, 2nd Floor Khayaban-e-Itthad, Phase VII, DHA, Karachi, Pakistan; and on the website www.anti-fraudhotline.com.”
What is your Competitive Advantage?
Similar Job Titles
Ali Aziz
CEO
Shopistan
Muzammil Baig
Digital Marketing Manager
IT Services Group
Mona Sharif
Senior Team Lead
Konext PVT. LTD
Zohaib Ali
Marketing Manager
Digital Online Devices
Aqib Irshad
Head of HR, Training & OD
FINCA
Babar Ahmed Khan
Territory Sales Manager
Engro Foods
Zubair Anjum
Business Excellence Specialist
Nestle Pakistan
Sehrish Azhar
Motivational Speaker & Blogger
Living Upbeat
Usman Habib
Recruitment & Training Executive
ACS Synergy (Pvt) Ltd.
Ayesha Shaukat
Social Media Marketing Manager
Ivoke
