Main Purpose of the role:
To work in close coordination and cooperation with CFD to ensure effective and efficent garant management practice. Grants Officer will be responsible for managing the funding portfolio for Merlin’s country programme in Pakistan.. This includes making sure that grant procedures and formats are complied with, maintaining and updating records on grants on regular bases, ensuring all garnt data and information are propoerly documented and filed both in soft and hard copies. He/she will be the main point of contact for all information and documentation related to Merlin grants in Pakistan, in absence of CFD
He / She will provide support to staff and the field teams in the management of all proposals, reports, donor relations and compliance. Together with the CFD, and CMT, responsible for assuring full donor compliance of closed, running and future projects implemented by Merlin.
SPECIFIC RESPONSIBILITIES
Donor Grant Management:
Support CFD and CMT in managing grant prtfolio in Merlin Pakistan country office.
Assist in managing donor contracts, maintaining donor report and grant tracking system and ensure that CMT, PMs and PCs are informed about reporting and proposal deadlines.
maintaining and updating records on grants on regular bases, ensuring all garnt data and information are propoerly documented and filed both in soft and hard copies.
Making sure that grant procedures and formats are complied with and participate on proposals, financial and narrative reporting, operational issues and contracts as required.
He/she will be the main point of contact for all information and documentation related to Merlin grants in Pakistan ’s relationships with existing and potential donors on behalf of CFD.
Work collaboratively with Operations and Finance Teams on the design, drafting, editing, budgeting and completion of programme proposals and reports for submission.
Assess the support needs of the field offices in relation to donor contracts and reporting, and to assist in building the capacity and developing effective systems through visits and distant support.
Conduct staff trainings on donor compliance and programme related areas including donor reporting and proposal.
Contract Management
Work in close collaboration with the CFD and CMT, and coordinate the development of plans, proposals and budgets for new projects/project extensions in conjunction with the relevant operations, logistics, health, HR and financial staff
Ensure budget allocations for individual donors are clear, where possible giving ownership of individual activities and / or geographical locations, and avoiding overlaps.
Maximize where possible flexibility in donor agreements in terms of eligibility dates / timeframes and activities that are funded, to allow for changing circumstances.
Maintain up to date knowledge on donor rules and regulations with regards to sub-grants and ensure implementation at all times. Analyze contract terms and conditions, and correct any observed discrepancies.
Prepare amendments to existing project documents as necessary and ensure the full compliance with requirements and conditions in grant agreements and contracts, in close cooperation with programme, administration, and finance departments.
Requirements (Person Specification)
Experience of grants management and donor compliance
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Knowelege of Financial reporting and Grant compliance – EU, ECHO, WB, etc
Knowledge of project management tools (Logical Framework analysis, project cycle management, indicators etc.)
Strong knowledge of donor requirements for contract and project management
Strong demonstrated skills with budget development and budget monitoring
Strong communication skills, with excellent written and spoken
Experience of a flexible approach to managing and prioritizing a high workload and multiple tasks in a fast paced environment with tight deadlines
Sound understanding of the donor environment including experience building and maintaining relationships with a variety of donors
Ability to work under stressful conditions, on own initiative and multitask
Previous experience of NGO work.
Confident and proficient in the use of MS Office
Experience of establishing strong working relationships with colleagues from different functions and cultures
Ability to travel within Pakistan as required
Desirable
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Degree or Masters qualification in related field – Accounting, Finance, Management, Economics.
3 or more years of direct experience in INGOs
English language skills.
Good negotiation Skills
Job Details
Today, Merlin is the UK's leading charity specializing in international health, sending medical experts to the front line of global emergencies. When disaster strikes, our doctors and nurses work around the clock to save lives fast. Working together with tireless health workers on the ground, we take countries shattered by war, earthquake or floods from emergency to recovery staying for as long as it takes. Merlin International Profile : Merlin specializes in health, saving lives in times of crisis and helping to rebuild shattered health services. Each year, Merlin helps more than 15 million people in up to 20 countries.Context and Background: Merlin has been operational in Pakistan since 2005, providing life saving activities for the most vulnerable communities in Kashmir, Baluchistan, FATA and KPK Provinces. Merlin first became operational in Pakistan following the 2005 earthquake in Kashmir, and has since responded to a number of emergencies including the Yemyin Cyclone in 2007 and Ziarat quake in 2008 in Baluchistan, and the IDP crisis from 2009 onwards, affecting various districts of KPK. Since 2008 Merlin has also been implementing a large-scale development project focusing on malaria control in Baluchistan, FATA and KPK, this has included acting as the procurement agent for Global Fund partners in Pakistan. Merlin is a major health player in Pakistan, working in close coordination and collaboration with all involved stakeholders. Merlins main objective in Pakistan has been to improve the health status of the population most affected by natural disasters, diseases and conflict. Merlin is committed to longer-term programming in Pakistan and plans to continue to operate to meet the health needs of the Pakistani population. In response to the July monsoon flooding disaster and subsequent health crisis, Merlin mobilized health and medical teams to lead a rapid emergency response to meet escalating health needs of flood-affected and displaced communities. Merlin has continued its regular programmes and extended coverage to communities affected by the flood; currently reaching approximately 2,000,000 people through the provision of essential health services, community management of malnutrition and communicable disease surveillance and management. Merlin is currently operating in Swat, Buner, Nowshera, and Charsadda districts in KPK province and Muzaffargarh in Punjab province. Merlin's model of care is based on the provision of an integrated package of health and nutrition services via static and mobile outreach services (currently supporting a total of 38 static health facilities and 26 mobile clinics). Merlin also currently supports seven diarrheal treatment units across all operational districts. Merlin has expanded its malaria control operations to six flood affected districts in Baluchistan and KPK provinces. This has been done through the initiation of malaria case management, surveillance and outbreak response in disease endemic parts of the country in partnership with the provincial malaria directorate. Merlin's malaria programs are therefore now reaching a total of 11 million people across 16 districts in KPK, Federally Administered Tribal Areas (FATA) and Baluchistan. Merlin works closely with the Ministry of Health, Health and Nutrition Clusters and Department of Malaria Control, to ensure close coordination and collaboration with all involved stakeholders.Merlin is currently implementing activities in Sindh Province, in the South of Pakistan, operating in two districts Dadu and Thatta, and Badin implementing an integrated health and nutrition response for flood affected populations.
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