Primary function/purpose
The Office Assistant will provide administrative support to the Senior Operations Manager while maintaining confidentiality in handling sensitive information, ensuring the efficient operation of the office. This role involves managing the senior management’s schedule, coordinating meetings, handling correspondence, and performing various administrative tasks.
- Support the Senior Operations Manager in obtaining travel visas and other travel-related documentation.
- Manage the management's calendar, including scheduling meetings and appointments.
- Make travel arrangements including flight bookings, hotel reservations, and transportation.
- Fix appointments and keep the schedule of meetings and office visits
- Initiate and record correspondence with project partners, government agencies, vendors, and others
- Coordinate meeting logistics, prepare agendas, and take minutes when required.
- Draft and edit correspondence, reports, and presentations as needed.
- Assist with office administration tasks, such as filing, record-keeping, and maintaining office supplies.
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