· Oversee procurement unit to ensure that goods and materials are purchased at the lowest competitive prices and that paperwork on all purchases is completed correctly and in a timely manner.
· Track all grants currently under process, ensure equal distribution of workload among procurement unit, set deadlines for completion, and ensure all deadlines are met.
· Identify opportunities for bulk purchasing and implement system for pre-qualification of vendors and preferred supplier agreements.
· On a daily basis, monitor all purchases against approved budgets to prevent over-expenditures and identify the need for time or cost extensions on projects. Regularly coordinate with program staff to ensure timely bidding, procurement and delivery of high quality goods and services.
· Ensure all procurement paperwork is complete and audit-compliant.
· Assist with budget preparation and grant review process to verify all procurement information is complete and up to date.
· Ensure supplier lists, preferred supplier agreements, purchasing guides and market surveys are routinely updated and utilized by procurement staff.
· Identify areas to build the capacity of staff and conduct training accordingly.
· Implement strong internal review and approval system in coordination with Engineering, Program, and Finance Units.
· Perform all duties in strict adherence to donor and organization rules and regulations.
· Serve as a member of the Senior Management team.
· Other duties as commensurate with ability and appropriate to task.
Skills
• Proven ability to lead, manage and motivate a diverse team and coordinate closely with other departments.
• Five years of experience with progressive responsibility and experience managing projects, contracts, and/or staff.
• Proven experience with USAID/ WB / UN Procurement required.
• Experience with international donors/organizations procurement policies, rules, regulations and procedures.
• A Master's degree in Business, or a related field.
• Budgeting and cost analysis experience.
• Strong communication skills; writing and speaking English, Urdu and Sindhi
• Excellent multi-tasking and organizational abilities
Job Details
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