Monitoring and Evaluation Officer (M&E Officer)

INTRODUCTION

The position offered will form part of the team for WaterAid’s ongoing project on improvement of WASH facilities (including Menstrual Hygiene Management facilities) and promotion of improved hygiene in selected schools of Swat and Muzaffargarh districts. This is a three years project starting from April 2015. The project is implemented by the local implementing partners and intends to build on WaterAid’s experience of WASH in Schools and Menstrual Hygiene Management (MHM) in schools and communities.

JOB PURPOSE

The Monitoring and Evaluation Officer (M&E Officer) will be providing support in monitoring and evaluating ongoing projects on WASH in schools and MHM in two districts as mentioned above. The position is open for women only. The incumbent will be responsible for overall M&E and learning needs of the project and will come up with findings based on real data to show performance of the projects. The incumbent will also help WAP in strengthening its M&E functions based on her experiences from the project. M&E of the projects will be an assessment as well as support function hence the implementing partners and WA programme teams will get support through M&E findings in enhancing flow of information and its management. The incumbent will play role in promoting of key learnings for the improvement of the project and for wider leaning of the organisation

MAIN DUTIES AND RESPONSIBILITIES

• To supervise regular data collection through implementing partners and ensure quality of the data by random verifications and validations
• To record, manage and preserve monitoring and evaluation data in a safe and accessible way
• To analyse and discuss findings based on regular monitoring data
• Provide technical support on M&E and evidence-based recommendations to the relevant Project Manager and Partners.
• Ensure that implementation of field activities adheres to WaterAid’s monitoring and evaluation system
• Support partners in conducting baseline surveys and KAP surveys
• Participate actively in programme planning process and budgeting of the programme quality and fundraising unit
• Support PQ&F team in developing the annual and six monthly organisational reports.
• Support PQ&F team in dealing with any other tasks as may be required

SPECIFIC RESPONSIBILITIES

Monitoring

• Develop project monitoring plan (PMP) of the projects in line with project LFA and consulting with programme team and partners
• Coordinate with Implementing Partners (IPs) for collecting data against agreed indicators
• Engage with IPs to collect and manage essential data of their respective projects
• Ensure quality of data collected by partners
• Provide feedback to partners and programme teams on projects’ performance based on monitoring data findings
• Assist Manager (PQ&F) in building capacity of IPs on Planning, Monitoring and Evaluation (PM&E)

Evaluation

• Assist Manager (PQ&F) in designing, coordinating and conducting project evaluations (mid-term and end-line)
• Assist Manager (PQ&F) in designing and conducting Post Implementation Monitoring Survey (PIMS)
• Assist Manager (PQ&F) in conducting Programme Data Review
• Support partners in designing and disseminating research studies by providing relevant input

Reporting and Documentation

• Assist Manager (PQ&F) in developing quarterly, six-month and annual reports
• Develop and share field visit reports with relevant WAP staff
• Upload key reports to The Source (intranet)

Planning

• Assist Manager (PQ&F) during multi-year plan and budget (MPB) process to develop a good quality MPB for the country programme (CP)
• Assist Manager (PQ&F) in reviewing project plans during MPB process
• Ensure quality of data/ statistics in project plans
• Upload relevant MPB documents on The Source

Learning and Sharing

• Share learning from M&E process with the wider team
• Support partners in improving learning and sharing mechanisms in their projects
• Promote culture of two way learning in the organisation
• Contribution to Effectiveness of the Programme and WAP
• Work collaboratively with different programmes for strengthening integration and cross-learning in programmes
• Proactively volunteer for various team activities
• Show an eagerness to take on any other tasks assigned by the line manager

PERSON SPECIFICATION

Professional Qualification

• Masters’ degree in any social or natural science discipline
• Knowledge and understanding of project monitoring and evaluation
• Understanding of the current M&E trends and especially M&E systems in development organisations
• Knowledge of WASH issues, challenges and opportunities
• Knowledge of SPSS software
• Knowledge of participatory research methods, participation action and learning
• Knowledge of contextual diversity of various areas of Pakistan

Experience

• Minimum 3 years’ experience in monitoring and evaluation with at least 02 years with some international organisation
• Experience in monitoring and evaluating WASH projects
• Experience of field data collection
• Experience of report writing
• Experience of conducting research
• Experience of organising lesson-learning sessions

Skills

• Monitoring and evaluation techniques and processes
• Data collection and management
• Analytical and research skills
• Good command over report writing in English
• Good interpersonal skills
• Excellent computer knowledge with command on MS Excel among other packages of MS Office
• Handling data through SPSS
• Communication skills for presenting monitoring findings
• Fluency in Pashto and/or Siraiki in addition to English and Urdu languages will be an added advantage

Others

• Time management and ability to prioritise multiple tasks
• Self motivated person able to work without close supervision
• Able to work effectively in a diverse team environment
• Travelling to far flung areas independently for M&E
• Able to effectively promote WaterAid’s mission values, and objectives
• Understanding of WA’s value system
• Understanding of WA’s work particularly in Pakistan
• Knowledge of WA’s working areas in Pakistan