Admin Officer

Eminent Holdings is seeking an efficient and proactive Admin Officer to join our team. The ideal candidate will have a Bachelors degree and 1 to 3 years of relevant administrative experience, demonstrating strong skills in office management, document control, vendor coordination, and financial administration. This role requires a detail-oriented and responsible individual who can handle multiple tasks efficiently and maintain organized records, ensuring smooth daily operations within the company. The Admin Officer will be responsible for managing procurement processes, handling purchase orders, maintaining vendor relationships, and supporting account receivables. Strong communication and organizational skills are essential, along with proficiency in MS Office applications. The candidate will not be required to manage a team but must work collaboratively across departments to maintain effective administrative support at Eminent Holdings.
Responsibilities

Manage day-to-day office operations including office management and facilities coordination to create a productive work environment.
Handle document control by organizing and maintaining accurate records of company documents and files.
Coordinate communication between internal departments and external vendors to facilitate smooth business processes.
Manage procurement processes including vendor identification, request for quotations, and purchase order management ensuring timely and cost-effective purchasing.
Maintain and develop positive vendor relationships to support ongoing procurement and service needs.
Oversee financial administration tasks related to accounts receivable and vendor payments, ensuring accuracy and timely processing.
Prepare reports and documentation related to administrative and financial activities for management review.
Support record keeping for all administrative transactions and procurement activities in compliance with company policies.
Monitor inventory and office supplies ensuring timely replenishment in line with organizational needs.
Assist in coordinating and scheduling meetings, events, and other office activities as needed.
Implement and maintain office procedures and administrative systems to improve operational efficiency.
Ensure compliance with company policies, procedures, and regulatory requirements in all administrative duties.
Maintain confidentiality of sensitive information and handle all tasks with professionalism and discretion.