Finance, Reporting & Internal Audit Coordinator

Assist with all finance functions to support the Islamabad office’s efficient centralized operations as per donor regulations and Organization's policies, and Pakistani law. Will report to CEO and will be responsible for overall management of internal audit function and supervising internal audit officers and assistants. 

Internal Audit

• Establishing risk-based annual audit plan to set out the priorities and strategy of the internal audit activity and ensuring its proper implementation.
• Communicating the internal audit plan and the related resource requirements to CEO.
• Preparation of detailed audit programs, its revision as and when required.
• Ensuring that internal audit resources are adequate in terms of numbers, skill set and qualification to carry out the internal audit activities.
• Participating in all entrance and exit meetings relevant to internal audit.
• Maintenance and monitoring of the budget for the internal audit activity.
• Ensuring that audit work is carried out in an effective, efficient and timely manner in accordance with professional standards and the manual.
• Reviewing and ensuring proper documentation, quality of work papers, proper custody and maintenance of audit work papers and files.
• Oversee the recruitment of staff for the internal audit department.
• Maintaining a quality assurance and improvement program that covers all aspects of the internal audit department.
• Reporting on findings, make recommendations on the systems and procedures being reviewed, and monitor management’s response and implementation.
• Reporting periodically to the CEO on whether management’s action plans have been implemented and whether the actions taken have been effective.
• Period reporting to CEO on internal audit reviews and investigations undertaken by the function.
• Providing assistance to CEO, senior management and operational managers in strengthening internal controls.
• Follow-up to determine adequacy of corrective actions.
• On annual basis, carry out risk assessment of MERF in consultation with senior management and ensuring that all risks of MERF are identified and appropriate remedial action is recommended. 
• Coordinating with external auditors and ensure that each party is not only aware of other’s work but also well briefed on area of concern.
• Determining the need to use the work of an expert for internal audit activity and hiring competent expert with the approval of CEO.
• Serving as the official contact for reporting fraudulent or other acts identified by employees.
• Communicating internal audit findings with recommendations to the concerned departments.
• Maintain respectful and effective communications and relationships with management and staff of areas under review.
• Maintaining a continuous and effective working relationship with the CEO, CEO and Senior Management to deal with current and pertinent issues relating to improvement of internal controls, governance and risk management processes within the organization.
• Participating in the planning and execution of special investigations, special studies and projects as may be assigned by the CEO or as recommended by CEO.
• Perform other duties as assigned by the CEO.

Financial Management

• Maintain operations and controls for transparency and efficiency aligned with Organization, donor, and accounting standards (IFRS, IAS, GAAP).
• Ensure accurate transaction recording, proper approvals, deductions, coding, and documentation.
• Oversee financial integrity, coding, approvals, record-keeping, and audit preparedness.
• Prepare monthly finance documentation for review by the Director Finance
• Conduct monthly fund reconciliations for provincial disbursements.

• Support both internal and external audits and maintain audit-ready financial records.

  Grants Management

• Develop monitoring tools for implementing partners.
• Support grant reporting and ensure timely uploads of expense data.

• Collaborate with project teams to prepare donor reports.

  Human Resources / Payroll Coordination

• Ensure timely salary disbursement by coordinating with HR.

• Recalculate payroll, enforce tax withholdings per law, and perform payroll reconciliation.

  Audit Support

• Lead or assist financial and donor audits, thoroughly responding to queries and ensuring documentation is audit-ready.

  Partner Financial Oversight

• Guide, monitor, and support partner/project teams on financial management and report accuracy.