Admin/Receptionist

HRSG Outsourcing Pvt Ltd is seeking a dedicated Admin/Receptionist to join their team in Karachi for a yearly contractual position in the multinational power and transmission distribution sector. The successful candidate will handle a variety of administrative and front-desk functions, ensuring smooth communication and data management. This role demands a graduate with 1 to 2 years of experience in a similar position, possessing strong organizational and interpersonal skills to manage visitor reception, telephone calls, data entry, and document control efficiently. The position involves managing a small team of two members, supporting daily operational activities and providing a welcoming environment for visitors and clients. The Admin/Receptionist acts as the first point of contact for the company, responsible for handling incoming telephone and visitor inquiries professionally. The role requires excellent multitasking abilities and attention to detail to accurately record and manage corporate documents and records. With a focus on maintaining confidentiality and following established protocols, the candidate will contribute to the administrative strength of the organization. The role offers an excellent opportunity to enhance administrative skills in a structured, multinational environment, supporting business operations through effective communication and coordination.
Responsibilities

Manage the front desk with professionalism, greeting and directing visitors promptly and courteously.
Operate telephone systems to handle incoming calls, transfer calls, and take messages efficiently.
Perform data entry tasks, ensuring accuracy and timely update of company records and databases.
Maintain and organize physical and electronic records and documents, ensuring compliance with company policies.
Coordinate daily administrative operations to support business functions and improve office efficiency.
Supervise and guide a team of two administrative staff members, delegating tasks and ensuring quality work.
Schedule appointments and meetings, managing calendars and coordinating with internal and external stakeholders.
Prepare routine reports, correspondence, and office documents as required.
Monitor office supplies and place orders to maintain adequate inventory levels.
Assist in the preparation and coordination of company events or meetings when necessary.
Ensure confidentiality and security of sensitive information at all times.
Respond promptly to internal and external inquiries, providing accurate information and escalating issues as needed.
Assist with onboarding procedures for new employees, including organizing documentation and initial orientation.

Skills

Telephone And Call Management Data Entry Records and document management Visitor Reception And Management Customer Service Office Administration Scheduling and calendar management Team Supervision

Job Details

Job Channel:

Women Jobs

Total Positions:

1 Post

Job Type:

Full Time/Permanent

Job Location:

Karachi, Pakistan

Gender:

Female

Minimum Experience:

1 Year

Apply Before:

Nov 22, 2026

Posting Date:

Oct 21, 2026

HRSG Outsourcing Pvt Ltd

· 1-10 employees - Karachi

pYour Partner in Human Capital Management HRS Global (HRSG) is a leader in the HR services industry; creating and delivering services that enable our clients to succeed in a highly competitive market place. HRSG offers a range of services for the entire employment and business spectrum. Established in 1992, HRSG has offices and affiliates in the United States of America, Pakistan, Banglades, and UAE, with over 370 clients. HRSG is an advisor of choice amongst top companies seeking guidance and counsel on senior leadership needs. We place quality at the centre of everything we do, and solicit candid feedback at every opportunity in order to continually improve our services. HRSG is a company characterized by a can-do spirit, decentralized management, and an entrepreneurial atmosphere. The focus of HRSG is to augment productivity through improved quality, efficiency and cost-reduction for its clients' human assets, enabling them to focus on their core business activities. Our network of offices enables us to meet the needs of our clients: some of the world's largest multinational corporations as well as small and medium size enterprises, entrepreneurial businesses, private equity firms, family-owned companies and nonprofit organizations./p