Procurement Officer

Job Summary

We are looking for a detail-oriented Procurement Specialist to oversee supplier sourcing, purchasing activities, and vendor relationship management. The successful candidate will play a crucial role in ensuring the timely acquisition of high-quality materials at competitive prices while adhering to company policies and regulatory standards. This position demands strong negotiation skills, effective collaboration with internal teams, and the ability to swiftly resolve procurement-related challenges. This is a full-time, on-site role requiring a proactive and organized professional.

Key Responsibilities

The Procurement Specialist will be responsible for sourcing and evaluating suppliers based on criteria such as quality, cost, reliability, and delivery speed to ensure optimal vendor selection. They will prepare and issue purchase orders (POs), closely monitoring them to guarantee timely delivery of goods and services. Negotiating favorable terms and conditions with vendors is a key aspect of this role, aimed at securing the best possible deals and contract terms.

Maintaining accurate and up-to-date records of purchases, pricing, and vendor details is essential for transparency and audit readiness. The specialist will also monitor inventory levels and work closely with relevant departments to promptly address procurement needs. Ensuring strict compliance with procurement policies, procedures, and applicable regulatory requirements is mandatory.

Additionally, the role involves assisting with budgeting and cost control by evaluating purchasing options and recommending cost-effective solutions. Coordination with finance and other departments is necessary to facilitate smooth procurement processes and ensure timely payment cycles. The specialist will also be responsible for addressing and resolving issues related to delivery delays, quality discrepancies, or invoice mismatches to maintain operational efficiency.

Conducting market research to stay informed about industry trends, pricing fluctuations, and new supplier opportunities is another important responsibility, enabling the company to remain competitive and responsive to market changes.

Required Qualifications

Candidates must have proven experience in procurement, purchasing, or supply chain management. Strong negotiation and vendor management skills are essential to succeed in this role. Excellent organizational abilities with meticulous attention to detail in record-keeping and compliance are required.

The ability to coordinate effectively across multiple departments is critical, as is proficiency in procurement software and Microsoft Office applications. A solid understanding of budgeting and cost control principles is necessary to contribute to financial efficiency. Strong problem-solving skills are also important to promptly resolve procurement-related issues and maintain smooth operations.

Preferred Qualifications and Benefits

Experience working in a fast-paced, in-person environment is highly valued. Knowledge of industry-specific regulations and standards will be advantageous. The ability to conduct comprehensive market research and analysis is also preferred.

This position offers the opportunity to contribute meaningfully to cost-saving initiatives and process improvements within the procurement function. It is a full-time role with a stable work location requiring physical presence, providing a consistent and engaging work environment.

If you are a proactive professional with a keen eye for detail and strong negotiation capabilities, this role offers a chance to be a key player in ensuring the company’s supply chain operates efficiently and cost-effectively. We encourage qualified candidates to apply and join our team.