Tender/Contract and Documentation Officer

The Tender/Contract and Documentation Officer is responsible for preparing, reviewing, and managing all tender and contract-related documentation in compliance with relevant legal and contractual frameworks including FIDIC Conditions of Contract. This position entails detailed knowledge of procurement procedures, risk assessment, bid submission management, and stakeholder communication. The candidate must demonstrate proficiency in document control and formatting, bill of quantities (BOQ) analysis, contract risk assessment, and the use of specialized software such as AutoCAD and quantity surveying applications. The role requires strong coordination with multiple departments and external agencies, ensuring timely and accurate tender submissions while maintaining confidentiality and compliance with all applicable regulations and internal standards.
Responsibilities

Prepare tender documentation meticulously, ensuring completeness and compliance with public procurement rules and company standards.
Review and control contract documents and tender submissions to verify accuracy, legal compliance, and risk factors in line with FIDIC conditions and other governing regulations.
Manage the bid submission process, including coordinating tender responses, assembling supporting documentation, and overseeing bid security requirements.
Ensure strict adherence to document control procedures to maintain organized records of all tender and contract-related paperwork.
Conduct detailed Bill of Quantities (BOQ) preparation and analysis to assist with cost estimation and tender pricing.
Engage with stakeholders including government agencies and suppliers, maintaining clear and professional communication throughout the tendering process.
Conduct risk assessments related to contract terms and tendering procedures to mitigate potential issues and ensure compliance with regulatory requirements.
Utilize relevant software tools such as AutoCAD, CostX, BuildSoft, and MS Office suite for preparing, formatting, and managing tender and contract documentation.
Apply knowledge of procurement portals such as PPIRA, SPPRA, NCT, and e-tendering platforms for submission and tracking of tenders.
Maintain confidentiality and exercise discretion in managing sensitive bid details, client correspondence, and contract information.
Monitor and track deadlines independently to ensure timely completion and submission of all tender and contract documentation.
Support internal teams by providing documentation and expertise related to contract law, procurement procedures, and compliance requirements.
Prepare formal correspondence and ensure letter formatting adheres to company and industry standards.
Assist with claims management, variations, extensions of time, price adjustments, and other contract administration activities based on FIDIC guidelines.
Coordinate with quantity surveyors and estimators to align tender documentation with cost and measurement data accurately.
Stay updated on regulatory changes affecting procurement and contract compliance to adjust procedures accordingly.

Skills

Tender Documentation Review Tender Preparation Document Control Compliance Management Risk Assessment Procurement Procedures Stakeholder Communication Legal Document Review Bid Submission Management Tender Documentation Preparation Bill of Quantities (BOQ) analysis Documentation Document Review Procedures Document Control Procedures Contract Compliance Management Regulatory Compliance letter formatting and correspondence Microsoft Word Formal Letter Writing Standards BOQ Analysis Legal Compliance and Risk Assessment Quantity Surveying Software (e.g., CostX, BuildSoft) AutoCAD Drafting and Design Tender Documentation Management Contract Management preparation and assembling of tender documents Computer Skills MS Office Microsoft Excel Microsoft PowerPoint Document Formatting Bill of Quantities (BOQ) Preparation Cost estimation and analysis AutoCad Quantity Surveying Tender document preparation Contract Law Time Management Skills proaction Tendering Process contract risk assessment PPRA rules knowledge SPPRA Rules Knowledge FIDIC Conditions of Contract E-Procurement Portal Experience

Job Details

Total Positions:

1 Post

Job Shift:

Hybrid Work Model

Job Type:

Full Time/Permanent

Job Location:

Karachi, Pakistan

Gender:

Male

Minimum Experience:

8 Years

Apply Before:

Nov 10, 2026

Posting Date:

Oct 09, 2026

Manjhi Construction Pvt Ltd.

· 11-50 employees - Karachi

Manjhi Construction Pvt. Ltd. (MCPL) holds its reputation as a Grade One construction, contracting, and commercial company in Sindh, Pakistan. It was established in 2016, is one of Pakistan’s largest multi-disciplined engineering construction and maintenance companies, specializing in civil infrastructure construction, highways, roads, bridges, buildings, irrigation, sewerage, heavy equipment earthworks, solar projects & Coal mining.