Office Clerk

Medihelp Traders is seeking a diligent and detail-oriented Office Clerk to support daily administrative operations within our organization. The ideal candidate is self-motivated and possesses at least one year of experience, preferably with ERP software and some familiarity with the pharmaceutical sector. This role involves managing various clerical tasks such as data entry, file management, and document preparation to ensure smooth office workflow. As an Office Clerk at Medihelp Traders, your responsibilities include maintaining organized records, preparing accurate documents, and managing account-related tasks efficiently. You will work closely with different departments to support operational needs, using your proficiency in Microsoft Excel and Word along with strong data handling skills. This position does not require team management but values individuals who can work independently and proactively contribute to office functions.
Responsibilities

Perform accurate data entry and maintain electronic and physical files to ensure all information is up to date.
Prepare, format, and proofread documents, reports, and correspondence with attention to detail.
Manage account information and related administrative duties to support financial tracking.
Utilize ERP software efficiently to input and retrieve data, assisting in smooth operational processes.
Handle filing and record-keeping to ensure easy access and retrieval of company documents.
Collaborate with other departments to ensure proper communication and support for administrative requests.
Organize and prioritize daily tasks to meet deadlines and maintain office productivity.
Maintain confidentiality and security of sensitive company information and documents.
Accurately prepare and process invoices using billing software and MS Office applications.
Maintain and update invoicing and billing records in a timely and organized manner.
Verify client data and transaction reports to ensure error-free invoicing.
Assist in sales and recovery processes, especially related to government hospital accounts.
Coordinate with internal departments to resolve billing discrepancies and facilitate smooth payment recovery.
Organize and file financial documents in accordance with company policies to maintain record accuracy.
Generate financial reports and summaries to support management and sales teams.
Perform data entry tasks accurately, ensuring completeness and reliability of invoicing information.
Support the finance and accounts teams with relevant documentation and information during audits and reviews.
Stay updated on relevant billing software functionalities and continually improve computer operation skills.
Follow company procedures and compliance guidelines to ensure proper handling of financial documentation.