MIS and Data Management Assistant

SECOURS ISLAMIQUE FRANCE (SIF) is an international non-governmental organization dedicated to providing humanitarian assistance and development aid worldwide. Since 1991, SIF has been working across more than 20 countries.

In Pakistan, we have been actively serving vulnerable communities and marginalized groups since 2010 by providing humanitarian assistance during emergencies and supporting them through the implementation of sustainable development programs in the areas of Child Protection and Child Wellbeing, WASH, Food Security and Livelihoods, Disaster Risk Reduction, and Education during both early recovery and development phases.

SIF is currently providing its services in all provinces of Pakistan, including Sindh, Punjab, Baluchistan, KPK, and has a presence in 33 of the most vulnerable districts. In light of increasing challenges such as inflation, illiteracy, poverty, and climate change, as well as their association with limited and shrinking resources like water, food, and livelihood opportunities, SIF believes that there is a high need for enhanced collaboration between NGOs and government institutions. SIF is fully confident that by sharing experiences, innovations, and lessons learned under such coordination, we can collectively improve the well-being of children and alleviate the miseries of the communities across Pakistan.

CHILD SAFEGUARDING: As part of the implementation of the Child Safeguarding Policy (CSP), this position may have indirect access to children or personal data about children through program implementation, monitoring, and reporting. The incumbent is expected to fully comply with SIF’s CSP and ensure all project activities uphold the principles of child safety, dignity, and protection.

This position will be based in Kiamari District (Karachi Division), Sindh with combined responsibilities as an MIS and Data Management Assistant. This role typically supports the effective implementation of project monitoring, data management, and reporting systems by ensuring accurate data collection, entry, validation, analysis, and dissemination of information for evidence-based decision-making. The main tasks will include data collection, entry, cleaning, summarizing data, presenting it in graphical formats, and proper filing/archiving of project documents.

Main Responsibilities:

• Assist in implementing project monitoring plans.
• Support baseline, midline, endline, and post-distribution monitoring (PDM) surveys.
• Participate in field monitoring visits and data quality assessments.
• Track project indicators against targets and maintain indicator databases.
• Assist in beneficiary verification and validation exercises.
• Maintain project databases and Management Information Systems (MIS).
• Ensure timely entry, cleaning, validation, and updating of project data.
• Develop and maintain data collection tools using platforms such as KoboToolbox and ODK.
• Manage beneficiary and activity datasets securely and confidentially.
• Conduct routine data quality checks and resolve data inconsistencies.
• Archive electronic and hard-copy project records.
• Compile, analyze, and summarize project data.
• Generate statistical tables, charts, dashboards, and infographics.
• Prepare weekly, monthly, quarterly, and donor reports.
• Produce indicator tracking sheets and performance summaries.
• Assist in preparing presentations and information products.
• Ensure proper documentation of surveys, assessments, and monitoring reports.
• Organize project data for audits, evaluations, and donor reviews.
• Support knowledge management and lessons-learned documentation.
• Ensure compliance with organizational data protection policies.
• Maintain confidentiality of beneficiary information.
• Follow donor and organizational reporting requirements.
• Support data security and backup procedures.
• Train field staff and enumerators on data collection tools and procedures.
• Provide technical support to field teams on mobile data collection applications.

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.

Knowledge/Skills/Behaviour:

Education:

• Bachelor's degree from any HEC recognized university of Pakistan.
• Discipline in Computer Science, Data Science, Social Sciences, or Development Studies.

Experience:

• 1–3 years of relevant experience in MIS, Data Management, or M&E in humanitarian or development projects with NGOs (preferably in INGO).
• Advanced Microsoft Excel (Pivot Tables, Power Query, Dashboards).
• Experience with KoboToolbox, ODK, or similar platforms.
• Knowledge of data analysis with SPSS, STATA, or Power BI.