Admin & Fleet Officer

Paragon City (Pvt.) Ltd is seeking a dedicated Admin & Fleet Officer to efficiently manage office administration and the companys vehicle fleet. This role focuses on maintaining comprehensive vehicle records, scheduling and overseeing vehicle maintenance, monitoring fuel expenses, coordinating driver activities, managing office supplies, and ensuring all vehicles are well-maintained and readily available to meet operational needs. The ideal candidate holds a bachelor's degree and brings at least five years of relevant experience, demonstrating strong organizational and coordination skills without a requirement to manage a team. The Admin & Fleet Officer plays a vital role in supporting company operations by ensuring fleet resources are optimized and administrative processes run smoothly. This position requires excellent record keeping, vendor relationship management, budget oversight, and proficiency with Microsoft Office tools to maintain accurate documentation and generate necessary reports. The successful candidate supports operational efficiency and cost control while fostering effective vendor partnerships and maintaining a reliable, safe, and compliant vehicle fleet foundation.
Responsibilities

Maintain accurate and up-to-date vehicle records, including registration, insurance, and maintenance history.
Schedule and coordinate regular vehicle maintenance and repairs to ensure optimal fleet performance and safety.
Monitor and control fuel expenses by tracking fuel usage and identifying opportunities for cost savings.
Coordinate driver schedules and assignments to ensure timely vehicle availability for company activities.
Manage inventory of office supplies and vehicle-related equipment to avoid shortages and ensure smooth operations.
Develop and manage budget plans related to fleet operations and office administration.
Establish and maintain strong vendor relationships, including negotiating contracts and ensuring timely delivery of services and supplies.
Generate and maintain reports related to fleet usage, maintenance costs, and office administrative activities.
Ensure compliance with relevant local regulations related to vehicle management and office operations.
Support office administration by assisting with general clerical duties, including document preparation and filing.
Implement procedures to improve fleet operational efficiency and reduce downtime.
Collaborate with other departments to understand vehicle usage requirements and adjust fleet scheduling accordingly.
Maintain safety standards for vehicle usage and ensure all drivers adhere to company policies and legal requirements.
Prepare and review monthly expense reports related to fleet and administrative costs.
Assist in the procurement process for office and fleet-related resources by liaising with suppliers and vendors.