Import & Export Operations Executive

Recruit AI seeks a skilled Import & Export Operations Executive to oversee and coordinate the full spectrum of import and export activities within the organization. The candidate will perform a crucial role in managing shipment logistics, preparing and reviewing necessary documentation, and ensuring compliance with customs and international trade regulations. This position requires hands-on expertise in international trade procedures, precise coordination with various stakeholders such as suppliers, freight forwarders, and customs authorities, and efficient management of shipment schedules and clearance processes. The executive must possess strong English communication skills, a professional demeanor, and the capacity to work independently while effectively collaborating with internal teams. This role, based in Lahore, demands a professional who can maintain detailed records, resolve operational issues promptly, and continuously identify opportunities to enhance import/export workflows and reduce costs. The candidate should have a solid foundation in trade compliance and documentation, along with negotiation and problem-solving skills. Although not responsible for managing a team, the role requires significant coordination across departments and external partners, fostering productive business relationships and ensuring smooth execution of all trade-related activities.
Responsibilities

Manage all stages of import and export operations from shipment booking to final delivery and customs clearance.
Prepare, review, and maintain detailed import/export documentation, including invoices, packing lists, bills of lading, and certificates.
Maintain close coordination with suppliers, customers, freight forwarders, shipping lines, customs officials, and clearing agents to ensure seamless trade activities.
Monitor shipment schedules, control delivery timelines, and track associated costs to optimize operational efficiency.
Ensure strict adherence to all relevant customs procedures, regulatory requirements, and international trade compliance standards.
Resolve issues related to shipments, documentation, customs clearance, and logistics promptly to avoid operational delays.
Maintain precise and thorough records of all import and export transactions and related documentation.
Collaborate with internal departments such as procurement, finance, and logistics to synchronize purchase orders, shipment details, payment schedules, and delivery plans.
Build and sustain effective relationships with international suppliers and customers to enhance business collaboration.
Prepare comprehensive reports and operational summaries on import/export performance for senior management review.
Continuously identify and recommend process improvements that reduce delays, lower costs, and increase the effectiveness of import/export operations.
Stay informed on updates to trade regulations, customs requirements, and international shipping protocols to ensure compliance.
Demonstrate adaptability and professionalism while promoting strong teamwork and interpersonal communication within the company.