Posted Jul 10, 2026 261 views
Sea Freight Advisor seeks a detail-oriented Documentation Officer to join our team and manage the preparation, organization, and maintenance of shipping and freight documentation. The ideal candidate is a fresh graduate with strong computer skills and a keen eye for accuracy. This role involves overseeing the timely processing of documents to ensure smooth operational flow in sea freight services. The Documentation Officer will also manage a team of five, coordinating tasks and ensuring compliance with company standards and industry regulations.
The Documentation Officer is responsible for maintaining comprehensive records, handling data entry, and supporting the logistics team with precise document handling. By leading a small team, the officer ensures that all freight documentation is accurate, complete, and processed promptly. The role requires excellent organizational skills, attention to detail, and proficiency with standard office software. The officer plays a critical part in facilitating communication between departments and clients, contributing to efficient freight management and customer satisfaction.
Responsibilities
- Manage and oversee the preparation, verification, and organization of all sea freight documentation.
- Coordinate and supervise a team of five staff members, assigning tasks and monitoring their performance.
- Ensure timely and accurate data entry for all shipping documents into company systems.
- Maintain and update shipping records and files, ensuring compliance with industry regulations and company policies.
- Collaborate with logistics and operations teams to resolve any documentation discrepancies promptly.
- Review and verify shipping bills, invoices, manifests, and other related documents for accuracy.
- Prepare reports on documentation status and team performance for management review.
- Train and support team members in data entry processes and document handling procedures.
- Maintain confidentiality of sensitive shipment information and protect data integrity.
- Assist in auditing documentation processes and implementing improvements to increase efficiency.
Skills
Job Details
Sea Freight Advisor
Seafreight Advisor
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