Senior Procurement Officer

The Senior Procurement Officer is responsible for managing end-to-end procurement operations, from requisition to delivery. The role ensures procurement processes are cost-effective, timely, and compliant with internal policies and external regulations. The Officer liaises with vendors, oversees quality control of procured goods, and maintains accurate procurement records. The position also contributes to continuous improvement in procurement strategies and capacity building of procurement staff.

Responsibilities

Process purchase requisitions and prepare purchase orders as per SF policies
Handle quotation comparisons and vendor selection
Investigate and resolve discrepancies in ordered and received goods
Process goods receipts and maintain procurement documentation
Maintain procurement records, work orders, and petty cash summaries
Address internal and external procurement-related queries
Prepare procurement reports and escalate unusual trends
Ensure compliance with procurement policies and risk protocols
Monitor and evaluate supplier performance
Support audits and procurement reviews
Operate and maintain procurement records in the ERP system (e.g., Oracle Fusion) as it is rolled out, ensuring accurate requisition-to-PO data, vendor master records, and inventory/asset entries to support the Foundation’s move from manual to automated procurement
Use AI-enabled and digital procurement tools (e-sourcing/e-RFQ platforms, spend-analytics dashboards, AI-assisted bid comparison and market-research tools) to improve sourcing speed, accuracy, and value-for-money analysis
Build and maintain Power BI/Excel-based procurement dashboards and MIS reports for spend analysis, vendor performance, and Procurement Committee reporting
Maintain and periodically update the vendor pre-qualification/registration database and supporting documentation, and flag lapses to prevent recurrence of prior registration/compliance gaps
Prepare RFQs/RFPs, comparative statements, and Procurement Committee Reports (PCR) in the required format for timely submission to the Procurement Committee and Special Procurement Committee
Ensure procurement for donor-funded programmes (e.g., UNICEF and other INGO-funded projects) complies with applicable donor procurement guidelines, the PSEA Code of Conduct, Child Safeguarding Policy, and Anti-Fraud & Anti-Corruption Policy
Support execution of emergency procurements in line with the Emergency Procurement Policy, including Note for Record documentation, justification, and audit trail
Assist in drafting and administering purchase agreements, framework/rate contracts, and vendor agreements, flagging commercial or compliance risks
Contribute to training and capacity building of procurement support staff on SF policies, ERP usage, and digital/AI tools

Skills

Supplier Relationship Management Procurement compliance Purchase Order Management Strong negotiation and contract management skills Knowledge of sourcing and supplier performance monitoring Data analysis and report generation Supply Chain Management In-depth understanding of procurement processes and regulations Vendor Evaluation Inventory Control

Job Details

Total Positions:

1 Post

Job Type:

Full Time/Permanent

Job Location:

Islamabad, Pakistan

Gender:

No Preference

Minimum Experience:

4 Years

Apply Before:

Oct 12, 2026

Posting Date:

Sep 25, 2026

Shifa Foundation

· 201-300 employees - Islamabad

Shifa Foundation is a registered non-governmental, non-profitable and volunteer organization based in Islamabad and stretched across the map of Pakistan with its regional offices spread nationwide. For the last 20 years, Shifa Family, which includes Shifa International Hospital, Shifa School of Medicine, Shifa School of Nursing, Tameer-e-Millat Foundation, Pakistan Kidney Institute and Shifa Foundation is providing state of the art services in health, education and development sectors and assume a leading role in Humanitarian Sector.