Female Office Assisstance Required

Spycon Security is seeking a dedicated Office Assistant to provide reliable administrative support within our office environment. This role focuses on managing daily office tasks such as handling telephone communications, managing email correspondence, and maintaining calendar schedules. The ideal candidate possesses strong customer service skills, is proficient in Microsoft Office applications, and can communicate effectively in both written and spoken English. This role requires someone who can support office operations efficiently to ensure smooth and organized workflow throughout the day. The Office Assistant position is ideal for someone with prior office or administrative experience who demonstrates a professional approach to managing front-office duties. The assistant will help coordinate internal and external communications, assist with document management, and contribute to maintaining a well-organized office environment. Reliable attendance and punctuality are essential, as the candidate must be able to commute to the Block F, MPCHS B-17 office location as specified by the company. This role does not entail managing a team but focuses on individual contribution to office efficiency.
Responsibilities

Answer and direct incoming telephone calls promptly and courteously.
Manage incoming and outgoing email correspondence, ensuring timely responses and proper distribution.
Organize and maintain the office calendar, scheduling appointments and meetings accurately.
Provide exceptional customer service by greeting visitors and responding to inquiries professionally.
Prepare, format, and proofread office documents using Microsoft Word and Excel.
Maintain office supplies inventory and place orders as necessary to ensure adequate stock.
Assist with data entry and record keeping, ensuring accuracy and confidentiality of information.
Coordinate internal communication by distributing notices and memos as required.
Support office staff with general administrative tasks to promote efficient operations.
Ensure the office environment is clean, organized, and welcoming for staff and visitors.
Assist with travel arrangements and accommodation bookings when requested.
Comply with company policies and procedures to maintain workplace safety and standards.