Personal Assistant

Sutlej Developments Private Limited

Lahore , Pakistan

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Posted 10 hours ago 9 views Report Job

Sutlej Developments Private Limited is seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to senior executives. The ideal candidate manages calendars efficiently, coordinates travel arrangements, handles email and correspondence, schedules meetings, and prepares essential documents. This role requires someone who excels at multitasking and prioritizing to ensure smooth daily operations and effective communication within the organization. The Personal Assistant works closely with company leadership to facilitate their professional responsibilities by managing itineraries and supporting various administrative tasks. Strong proficiency in Microsoft Office and Google Workspace tools is essential. The candidate should hold an MBA and bring at least five years of experience in a similar role. This position does not involve managing a team but requires excellent individual performance and attention to detail.
Responsibilities

Manage and organize executive calendars by scheduling and confirming appointments, meetings, and events.
Coordinate comprehensive travel arrangements including flights, accommodations, transportation, and itineraries.
Handle incoming and outgoing emails and correspondence, ensuring timely responses and proper delegation where needed.
Prepare, proofread, and format a variety of documents, presentations, and reports using Microsoft Office and Google Workspace tools.
Schedule and coordinate meetings, conferences, and conference calls including preparation of agendas and meeting materials.
Maintain and update databases and filing systems to ensure efficient information retrieval and record keeping.
Serve as a point of contact between executives and internal or external stakeholders, facilitating clear and professional communication.
Anticipate needs and resolve administrative challenges to support executives in a fast-paced environment.
Organize and manage itinerary details, ensuring smooth transitions during business trips and events.
Monitor and manage expense reports and other administrative processes related to executive activities.