Executive Secretary

Brooj al Omran for Consulting Engineering

مكة المكرمة ، سعودی عرب

درخواست بھیجیں

جون ۰۲, ۲۰۲۵ شائع ہوئی 79 نے دیکھا Report Job

This role seeks a qualified Executive Secretary for an engineering and architectural consulting firm. The primary responsibility of this position focuses on providing effective administrative and organizational support to senior management, with an emphasis on efficiency and professionalism in a specialized environment. The position requires fluent proficiency in both Arabic and English, in addition to strong technical, administrative, and personal skills.

Responsibilities

Efficiently manage time and organize senior management meetings and important appointments.
Prepare professional presentations and technical reports.
Draft official correspondence and documents with accuracy and attention to detail.
Prepare meeting minutes, accurately record notes, and follow up on action items.
Effectively interact with clients, engineering teams, and management using strong verbal and written communication skills.
Work under pressure and multitask in a fast-paced environment.
Handle sensitive information with confidentiality and professionalism.
Solve problems and make quick decisions when needed.
Be willing to travel or work extra hours when required.

Qualifications

University degree in Business Administration, Languages, or any related field.
A minimum of 3-5 years of experience in secretarial or administrative work, preferably in engineering, consulting, or architectural firms.
Fluent in both Arabic and English (written and spoken).
Advanced proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
Good knowledge of office systems (such as schedule management, meeting organization, report preparation).
Basic knowledge of electronic document archiving systems (such as SharePoint or CRM systems).
Strong verbal and written communication skills.
Tact and emotional intelligence in dealing with senior officials and clients.
Basic knowledge of engineering and architectural terminology (preferred).
Knowledge of a third language (e.g., French) could be a distinct advantage in some international projects (preferred).